Slide toàn tập microsoft word 2013 ch04

Paragraph Borders and Shading - continued If you want shading applied behind specific text, select the text, click the Shading button arrow, and then click the desired color at the dro

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Chapter 4: Customizing Paragraphs

Performance Objectives

 Paragraph Borders and Shading

 Customize Borders and Shading

 Sort Text in Paragraphs

 Manipulate Tabs on the Horizontal Ruler

 CHECKPOINT 1

 Tabs Dialog Box

 Cut, Copy, and Paste Text

 Use the Clipboard

 Use Paste Special

 CHECKPOINT 2

Paragraph Borders and Shading

 Every paragraph you create in Word is surrounded by an invisible frame, and a border can be applied to that

frame

 You can apply the border to a specific side of the paragraph or to all sides.

 You can also customize the type of border line and add shading to fill the border.

 When you add a border to a paragraph of text, the border expands and contracts as you insert or delete

text from the paragraph

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Paragraph Borders and Shading - continued

To insert a paragraph border using the Borders button:

1. Select the desired text

2. Click the Borders button arrow

3. Click the desired border at the drop-down list

Borders button arrow

Paragraph Borders and Shading - continued

 If you want shading applied behind specific text, select the text, click the Shading button arrow, and then click

the desired color at the drop-down gallery

 If you want shading applied behind the entire paragraph, position the insertion point in the paragraph

without selecting text, click the Shading button arrow, and then click the desired color at the drop-down gallery

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Paragraph Borders and Shading - continued

To apply paragraph shading:

1. Select the desired text or click in the desired

paragraph

2. Click the Shading button arrow

3. Click the desired shade in the drop-down gallery

Shading button arrow

Customize Borders and Shading

To customize borders:

1. Click the Borders button arrow

2. Click the Borders and Shading option at the

drop-down list

3. Specify the desired border, style, color, and width

4. Click OK

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Customize Borders and Shading - continued

To customize shading:

1. Click the Borders button arrow

2. Click the Borders and Shading option at the drop-down list.

3. Click the Shading tab

4. Specify the desired shading

5. Click OK

Borders and Shading option

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Customize Borders and Shading - continued

shading options

Preview pane Shading tab

Customize Borders and Shading - continued

To change the borders and shading options:

1. Click the Borders button arrow

2. Click the Borders and Shading option at the drop-down

list

3. Click the Borders tab

4. Click the Options button

5. Make the desired changes in the Borders and Shading

Options dialog box

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Sort Text in Paragraphs

 You can sort text that is arranged in paragraphs alphabetically by the first character.

 This character can be a number, symbol (such as $ or #), or letter.

 Type the paragraphs you want to sort at the left margin or indent them to a tab stop.

 Unless you select specific paragraphs to be sorted, Word sorts the entire document.

Sort Text in Paragraphs - continued

To sort text in paragraphs:

1. Select the desired paragraphs

2. Click the Sort button in the Paragraph group on

the HOME tab

3. Make any needed changes at the Sort Text

dialog box

4. Click OK

Sort button

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Sort Text in Paragraphs - continued

Sort Text dialog box

Manipulate Tabs on the Horizontal Ruler

 When you work with a document, Word offers a variety of default settings

 One of these defaults is a left tab set every 0.5 inch.

 For some documents, these default tabs are appropriate; for others, you may want to create your own tabs.

 You can set tabs on the horizontal ruler or at the Tabs dialog box.

 Use the horizontal ruler to set, move, and delete tabs.

 Default tabs are indicated by tiny vertical lines along the bottom of the ruler.

 With a left tab, text aligns at the left edge of the tab.

 The other types of tabs that can be set on the horizontal ruler are center, right, decimal, and bar.

 Use the Alignment button that displays above the vertical ruler to specify tabs.

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Manipulate Tabs on the Horizontal Ruler - continued

Manipulate Tabs on the Horizontal Ruler - continued

To set tabs on the horizontal ruler:

1. Click the desired Alignment button on the horizontal ruler

2. Click the desired location on the horizontal ruler

Alignment button

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Manipulate Tabs on the Horizontal Ruler - continued

measurements

Manipulate Tabs on the Horizontal Ruler - continued

 If you change tab settings and then type tabbed text using the New Line command, Shift + Enter, the tab

formatting is stored in the paragraph mark at the end of the typed text

 If you want to make changes to the tab settings for text in the columns, position the insertion point anywhere

within the columns and then make the changes

 If you want to make changes to tab settings for text in columns that you created by pressing the Enter key at

the end of each line, you need to select all lines of text in columns and then make the changes

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Manipulate Tabs on the Horizontal Ruler - continued

To move a tab:

1. Position the arrow pointer on the tab symbol

on the horizontal ruler

2. Hold down the left mouse button

3. Drag the symbol to the new location on the

ruler

4. Release the mouse button

original tab

2) A paragraph border displays and prints with how many

points of spacing from the text to the top and bottom borders?

a. 1 point

b. 6 points

c.

2) A paragraph border displays and prints with how many

points of spacing from the text to the top and bottom borders?

a. 1 point

b. 6 points

c.

4) If you want to set a tab at a specific measurement on the

horizontal ruler, hold down this key.

a. Shift

b. Ctrl

c. Alt

4) If you want to set a tab at a specific measurement on the

horizontal ruler, hold down this key.

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Tabs Dialog Box

To set tabs at the Tabs dialog box:

1. Click the Paragraph group dialog box launcher

2. Click the Tabs button

3. Specify tab positions, alignments, and leader options

4. Click OK

Tabs dialog box

Tabs Dialog Box - continued

 When you are setting tabs for typing column text, try to balance the columns on the page

 To do this, leave the same amount of space between columns and the same amount of space from the left

margin to the first column and from the right margin to the end of text in the last column

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Tabs Dialog Box - continued

 At the Tabs dialog box, you can clear an individual tab or all tabs To clear all tabs, click the Clear All button.

 Left, right, decimal, and center tabs can be set with leaders at the Tabs dialog box (not on the horizontal

ruler)

 Leaders are useful in a table of contents or other document in which you want to direct the reader’s eyes

across the page

Cut, Copy, and Paste Text

 Word offers several methods for deleting text from a document

 To delete a single character, you can use either the Delete key or the Backspace key

 To delete more than a single character, select the text and then press the Delete key on the keyboard, or click

the Cut button in the Clipboard group

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Cut, Copy, and Paste Text - continued

To move text:

1. Select the desired text

2. Click the Cut button in the Clipboard group

on the HOME tab

3. Position the insertion point in the desired

location

4. Click the Paste button in the Clipboard

group on the HOME tab

Cut button

Paste button

Cut, Copy, and Paste Text - continued

 You can also move selected text with a shortcut menu

 To do this, select the text and then position the I-beam pointer inside the selected text until it turns into an

arrow pointer

 Click the right mouse button and then click Cut at the shortcut menu

 Position the insertion point where you want the text inserted, click the right mouse button, and then click

Paste at the shortcut menu

 Keyboard shortcuts are also available for cutting and pasting text Use Ctrl + X to cut text and Ctrl + V to paste

text

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Cut, Copy, and Paste Text - continued

To move text with the mouse:

1. Select the desired text

2. Position the mouse pointer in the selected

text

3. Hold down the left mouse button and drag

to the desired location

arrow pointer

Cut, Copy, and Paste Text - continued

 When selected text is pasted, the Paste Options button displays in the lower right corner of the text

 Click this button (or press the Ctrl key on the keyboard) and the Paste Options gallery displays as shown below.

 Use options from this gallery to specify how you want information pasted in the document.

Paste Options button

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Cut, Copy, and Paste Text - continued

To copy text:

1. Select the desired text

2. Click the Copy button in the Clipboard

group on the HOME tab

3. Position the insertion point in the

desired location

4. Click the Paste button in the Clipboard

group on the HOME tab

Copy button

Cut, Copy, and Paste Text - continued

To use the mouse to copy text:

1. Select the desired text

2. Point to the selected text

3. Hold down the Ctrl key and then the left mouse

button

4. Drag to the desired location

5. Release the mouse button and then the Ctrl key

arrow pointer

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Use the Clipboard

To use the Clipboard:

1. Click the Clipboard group dialog box launcher

2. Select and copy the desired text

3. Position the insertion point in the desired location

4. Click the desired option in the Clipboard task pane

Clipboard group dialog box launcher

Use the Clipboard - continued

Click this button to clear all items from the Clipboard.

Click this button to clear all items from the Clipboard.

Click this button to paste all of the

Clipboard items into the document.

Click this button to paste all of the

Clipboard items into the document.

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Use Paste Special

To display the Paste Special dialog box:

1. Click the Paste button arrow in the Clipboard group

2. Click the Paste Special option at the drop-down list

Paste Special option

Use Paste Special - continued

Paste Special dialog box

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36

CHECKPOINT 2

1) These are useful in material where you want to direct the

reader’s eyes across the page.

a. borders

b. leaders

c. shading

d. arrows

1) These are useful in material where you want to direct the

reader’s eyes across the page.

2) The Cut button removes the selected text from the

document and inserts it in this.

a. Trash Bin

b. Recycle Bin

c. Clipboard

d. Document

2) The Cut button removes the selected text from the

document and inserts it in this.