Slide toàn tập microsoft word 2013 ch14

Change Column Width and Row Height - continuedTo distribute rows or columns: 1.. Click the Distribute Rows button or Distribute Columns button in the Cell Size group.. Change Column Widt

Chapter 14: Enhancing Tables

Performance Objectives

 Change the Table Layout

 Select with the Select Button

 Insert and Delete Rows and Columns

 Merge and Split Cells

 Change Column Width and Row Height

 Change Cell Alignment

 View Gridlines

 Repeat a Header Row

 CHECKPOINT 1

 Change Cell Margin Measurements

 Change Cell Direction

 Change Table Alignment

 Change the Table Size with the Resize Handle

 Move a Table

 Convert Text to a Table

 Convert a Table to Text

 Sort Text in a Table

 Perform Calculations in a Table

 CHECKPOINT 2

Change the Table Layout

TABLE TOOLS LAYOUT tab

Select with the Select Button

To select with the Select button:

1. Position the insertion point

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Select button in the Table group

4. Select the desired option at the drop-down list

Select button

Insert and Delete Rows and Columns

To insert a row or a column:

1. Position the insertion point

2. Click the TABLE TOOLS LAYOUT tab

3. Click the desired button in the Rows & Columns group

Use these buttons to insert rows or

columns.

Use these buttons to insert rows or

columns.

Insert and Delete Rows and Columns - continued

 You can also insert a row or column with insert icons.

 Display the insert row icon (a plus [+] symbol in a circle and a border line) by positioning the mouse pointer

just outside the left border of the table at the left of the desired row border When the insert row icon

displays, click the icon and a row is inserted below the icon border line

 To insert a column, position the mouse pointer above the column border line until the insert column icon

displays and then click the icon This inserts a new column immediately left of the insert column icon border line

Insert and Delete Rows and Columns - continued

To delete rows, columns, or the entire table:

1. Position the insertion point

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Delete button in the Rows & Columns group

4. Click the desired option at the drop-down list

Delete button

Merge and Split Cells

To merge cells:

1. Select the desired cells

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Merge Cells button in the Merge group

Merge Cells button

Merge and Split Cells - continued

To split cells:

1. Click in the cell

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Split Cells button in the Merge group

4. At the Split Cells dialog box, change the

desired options

5. Click OK

Split Cells button

Change Column Width and Row Height

To change the column width and row height with buttons in the Cell Size group:

1. Select the desired row(s) or column(s)

2. Click the TABLE TOOLS LAYOUT tab

3. Enter the measurement in the Table Row Height or Table Column Width measurement box in the Cell

Change Column Width and Row Height - continued

To distribute rows or columns:

1. Select the desired rows or columns

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Distribute Rows button or Distribute Columns button in the Cell Size group

Distribute Columns button Distribute Rows button

Change Column Width and Row Height - continued

To change the column width using the move table

column markers:

1. Position the mouse pointer on a marker

2. Drag the marker to the desired position

Move table column marker

Change Column Width and Row Height - continued

To change the column width using the table gridlines:

1. Position the arrow pointer on the gridline

2. Drag the gridline to the desired position

Gridline

Change Column Width and Row Height - continued

To adjust row height using the adjust table row markers:

1. Position the mouse pointer on a marker

2. Drag the marker to the desired position

Adjust table row marker

Change Column Width and Row Height - continued

To make the column widths automatically fit the

contents:

1. Position the insertion point in the table

2. Click the TABLE TOOLS LAYOUT tab

3. Click the AutoFit button in the Cell Size group

4. Click the AutoFit Contents option at the

drop-down list

AutoFit button

Change Column Width and Row Height - continued

To change the column width using the Table Properties dialog box:

1. Click in a cell in the column

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Properties button in the Table group

4. At the Table Properties dialog box, click the Column tab and insert the desired measurement in the Preferred

width measurement box.

5. Click OK

Change Column Width and Row Height - continued

To change the row height using the Table Properties dialog box:

1. Click in a cell in the row

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Properties button in the Table group

4. At the Table Properties dialog box, click the Row tab and

insert the desired measurement in the Specify height measurement box.

5. Click OK

Specify height measurement box

Change Cell Alignment

To change the cell alignment using the alignment buttons:

1. Select the cell(s)

2. Click the TABLE TOOLS LAYOUT tab

3. Click the desired alignment button in the Alignment group

Alignment buttons

Change Cell Alignment - continued

To change the cell alignment using the Table Properties dialog box:

1. Select the cell(s)

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Properties button in the Table group

4. Click the Cell tab

5. Select the desired option in the Vertical alignment section.

6. Click OK

Vertical alignment section

View Gridlines

To view gridlines:

1. Click in the table

2. Click the TABLE TOOLS LAYOUT tab

3. Click the View Gridlines button in the Table group

View Gridlines button

Repeat a Header Row

To repeat a header row:

1. Click in the desired header row

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Repeat Header Rows button in the Data group

Repeat Header Rows button

CHECKPOINT 1

1) The Distribute Rows button is located in this group on the

TABLE TOOLS LAYOUT tab.

a. Cell Size

b. Alignment

c. Rows & Columns

d. Table

1) The Distribute Rows button is located in this group on the

TABLE TOOLS LAYOUT tab.

a. Cell Size

b. Alignment

c. Rows & Columns

d. Table

3) You can use options at this dialog box for changing row

and column measurements.

a. Page Setup

b. Paragraph

c. Properties

d. Clipboard

3) You can use options at this dialog box for changing row

and column measurements.

a. Page Setup

b. Paragraph

c. Properties

d. Clipboard

2) If you want to see the column measurements on the

horizontal ruler as you drag a gridline, hold down this key.

a. Alt

b. Shift

c. Ctrl

d. F1

2) If you want to see the column measurements on the

horizontal ruler as you drag a gridline, hold down this key.

a. Alt

b. Shift

c. Ctrl

d. F1

4) If a table is divided between pages, consider adding this at

the beginning of the table.

a. header row

b. header column

c. footer row

d. footer column

4) If a table is divided between pages, consider adding this at

the beginning of the table.

Change Cell Margin Measurements

To change the cell margin measurements:

1. Click in the table

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Cell Margins button in the Alignment group

4. Change the desired options in the Default cell margins section in the Table Options dialog box.

5. Click OK

Cell Margins button

Change Cell Margin Measurements - continued

To change the cell margin measurements for one cell

or selected cells:

1. Click in the table

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Properties button in the Table group

4. At the Table Properties dialog box, click the Cell

tab

5. Click the Options button

(continued on next slide)

Cell tab

Change Cell Margin Measurements - continued

6. Remove the check mark from the Same as the

whole table option.

7. Specify the new cell margin measurements

8. Click OK

Same as the whole table option

Change Cell Direction

To change the cell direction:

1. Click in the desired cell

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Text Direction button in the Alignment

group until text is in the desired position

Text Direction button

Change Table Alignment

To change the table alignment:

1. Click in the table

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Properties button in the Table group

4. Click the Table tab

5. Click the desired alignment option

Alignment options

Change the Table Size with the Resize Handle

To change the table size with the resize handle:

1. Hover the mouse pointer over the table

2. Position the mouse on the resize handle

3. Drag the resize handle to increase or

decrease the size and proportion of the

table

Resize handle

Move a Table

To move a table:

1. Position the mouse pointer on the table move handle until the pointer displays as a four-headed arrow

2. Drag the table to the desired position

3. Release the mouse button

Table move handle

Convert Text to a Table

To convert text to a table:

1. Select the text

2. Click the INSERT tab

3. Click the Table button in the Tables group

4. Click the Convert Text to Table option at the

drop-down list

5. At the Convert Text to Table dialog box, specify the

desired options

6. Click OK

Convert a Table to Text

To convert a table to text:

1. Position the insertion point in any cell of the

table

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Convert to Text button in the Data

group

4. Specify the desired separator at the Convert

Table to Text dialog box

Sort Text in a Table

To sort text in tables:

1. Select the desired rows in the table

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Sort button

4. Specify the column containing text to sort

5. Click OK

Perform Calculations in a Table

 Use the Formula button in the Data group on the TABLE TOOLS LAYOUT tab to insert formulas that perform

calculations on the data in a table

 You can add, subtract, multiply, and divide the numbers in cells in a table.

 In addition, you can perform other calculations, such as determine averages, count items, and identify

minimum and maximum values

 Although you can calculate data in a Word table, an Excel worksheet is more suitable for complex calculations.

Perform Calculations in a Table - continued

To perform a calculation:

1. Position the insertion point in the cell where you want the

result

2. Click the TABLE TOOLS LAYOUT tab

3. Click the Formula button in the Data group

4. Type the desired formula or select the desired function and

change the number format

Perform Calculations in a Table - continued

 In the default formula, the SUM part of the formula is

called a function.

 Word provides other functions you can use to write a

formula

 These functions are available at the Paste function

drop-down list in the Formula dialog box

 Specify the numbering format at the Number format

drop-down list in the Formula dialog box

Paste function

drop-down list

Paste function

drop-down list

Perform Calculations in a Table - continued

 In addition to using the functions provided in the

Formula dialog box, you can write your own formulas

 Use the four basic operators when you write a

formula, including the plus sign (+) for addition, the

minus sign (–) for subtraction, the asterisk (*) for

multiplication, and the forward slash (/) for division

Formula

Perform Calculations in a Table - continued

 If you change the numbers in cells that are part of a formula, you must recalculate the formula.

 To do this, select the result of the formula and then press the F9 key.

 This recalculates the formula and inserts the new result in the cell.

 You can recalculate adjacent cells by selecting the cells and then pressing F9.