Slide toàn tập microsoft word 2013 ch05

 When you spell check a document, the spelling checker compares the words in your document to the words in its dictionary.. Check the Spelling and Grammar - continued selected sentence

Objectives

Chapter 5: Proofing Documents

Performance Objectives

 Check the Spelling and Grammar

 Create a Custom Dictionary

 CHECKPOINT 1

 Display the Word Count

 Use the Thesaurus

 Define Words

 Translate Text

 CHECKPOINT 2

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Check the Spelling and Grammar

 The spelling checker in Word finds misspelled words and offers replacement words It also finds duplicate words and irregular capitalizations.

 When you spell check a document, the spelling checker compares the

words in your document to the words in its dictionary

 If the spelling checker does not find a match, the spelling checker stops and selects the following:

 a misspelled word, when the misspelling does not match another word that exists in the dictionary

 typographical errors (such as transposed letters)

 double word occurrences (such as and and)

 irregular capitalization

 some proper names

 jargon and some technical terms

Check the Spelling and Grammar -

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To check spelling and grammar:

1. Click the REVIEW tab

2. Click the Spelling &

Grammar button in the

Proofing group

Spelling & Grammar button

Check the Spelling and Grammar -

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selected sentence Grammar task pane

Delete Deletes the currently selected word(s).

Change Replaces selected word in sentence with selected word in the task pane list box.Change All Replaces the selected word and all other occurrences of it with a word in the task pane list box.

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 When checking the spelling or grammar in a document, you can temporarily leave the Spelling task pane or Grammar task pane, make corrections in the document, and then resume

spelling or grammar checking

 Click in the document outside the task pane, make the changes

or edits, and then click the Resume button in the task pane by clicking the Change, Change All, Ignore, or Ignore All buttons

 The Spelling task pane and Grammar task pane include a

pronunciation feature that will pronounce the word currently selected in the task pane list box

3. Click the Proofing option.

4. Specify the desired options

5. Click OK

Proofing option

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 When performing a spelling and grammar check, Word stops and highlights certain text that may contain a grammatical

error and displays the Grammar task pane

 Like the spell checker, the grammar checker does not find every error in a document and may stop at correct phrases

 The Grammar task pane may also display information on the grammar rule that may have been broken and offer possible

methods for correcting the error

 Customize the type of grammar checking you perform on a

document with options in the When correcting spelling and

grammar in Word section of the Word Options dialog box with Proofing selected.

Check the Spelling and Grammar -

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To show readability statistics:

1. Click the FILE tab

2. Click Options.

3. Click the Proofing option.

4. Click the Show readability

statistics check box.

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Check the Spelling and Grammar -

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Flesch Reading Ease

This score is based on the average number of syllables per word and the average number of words per

sentence The higher the score, the greater the number of people who will be able to understand the text in the document Standard writing generally

scores in the 60-70 range.

Flesch-Kincaid

Grade Level

This rating is based on the average number of syllables per word and the average number of words per sentence The score indicates a grade level

Standard writing is generally written at the seventh or eighth grade level.

Create a Custom Dictionary

 When completing a spelling check on a document, Word uses the RoamingCustom.dic custom dictionary by default

 You can add or remove words from this default dictionary

 In a multiple-user environment, you might also consider

creating your own custom dictionary and then selecting it as the default

 In this way, multiple users can create their own dictionaries to use when spell checking a document

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Create a Custom Dictionary - continued

To create a custom dictionary:

1. Click the FILE tab

2. Click Options.

3. Click the Proofing option.

4. Click the Custom Dictionaries

button

(continues on next slide)

Custom Dictionaries button

Create a Custom Dictionary - continued

5. Click the New button

6. Type a name for the dictionary

7. Press Enter

New button

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Create a Custom Dictionary - continued

To add a word to the custom

dictionary:

1. At the Custom Dictionaries

dialog box, click the dictionary

name

2. Click the Edit Word List button

3. At the custom dictionary dialog

box, type the desired word in

the Word(s) text box.

4. Click the Add button

custom dictionary dialog box

Create a Custom Dictionary - continued

Change Default button

To change the default dictionary:

1. Click the FILE tab

2. Click Options.

3. Click the Proofing option.

4. Click the Custom Dictionaries

3. Click the Proofing option.

4. Click the Custom

CHECKPOINT 1

1) The Spelling & Grammar button is

located on this tab.

a HOME

b INSERT

c PAGE LAYOUT

d REVIEW

1) The Spelling & Grammar button is

located on this tab.

2) During spell checking, click this

option to replace the selected word with the word in the list box.

a Ignore

b Change

2) During spell checking, click this

option to replace the selected word with the word in the list box.

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Display the Word Count

To display the Word Count

dialog box:

1. Click the word count section

of the Status bar

OR

2. Click the REVIEW tab

3. Click the Word Count button

in the Proofing group

word count section

Use the Thesaurus

 Word offers a Thesaurus feature for finding synonyms,

antonyms, and related words for a particular word

 Synonyms are words that have the same or nearly the same meaning; antonyms are words that have opposite meanings

 Word may display antonyms as well as synonyms for some words

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Use the Thesaurus - continued

To use the Thesaurus:

1. Click the REVIEW tab

2. Click the Thesaurus button

in the Proofing group

3. Type the word in the

search text box

4. Press Enter

Thesaurus button

Use the Thesaurus - continued

 The thesaurus provides synonyms for the

selected word along with a list of related

synonyms

 The collapse triangle indicates that the list of

related synonyms is expanded Click the collapse

triangle and the list of related synonyms is

removed from the task pane list box and the

collapse triangle changes to an expand triangle.

 As you look up synonyms and antonyms for

various words, you can display the list for

previous words by clicking the Back button

(contains a left arrow) located to the left of the

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Use the Thesaurus - continued

 Like the Spelling task pane and Grammar task pane, the

Thesaurus task pane includes a pronunciation feature that will pronounce the word currently selected

 To hear the word pronounced, click the speaker icon located to the right of the word below the task pane list box

Use the Thesaurus - continued

To replace synonyms using a

shortcut menu:

1. Position the mouse pointer on

the word

2. Click the right mouse button.

3. At the shortcut menu that

displays, point to Synonyms and

then click the desired word at

the side menu

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Define Words

To define words:

1. Click in the desired word

2. Click the Define button in the Proofing group on the REVIEW tab

3. Read information in the task pane

definition

Translate Text

To translate an entire document:

1. Open the document

2. Click the REVIEW tab

3. Click the Translate button

4. Click Translate Document at

the drop-down list

5. At the message, click the

Send button

Translate Document option

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Translate Text - continued

To translate selected text:

1. Select the desired text

2. Click the REVIEW tab

3. Click the Translate button

4. Click the Translate

Selected Text option at

the drop-down list

5. View translated text in

the Research task pane

Translate Selected Text option

Translate Text - continued

To turn on the Mini

translator:

1. Click the REVIEW tab

2. Click the Translate

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Translate Text - continued

To specify the language:

1. Click the REVIEW tab

2. Click the Translate

Choose Translation Language option

Translate Text - continued

Mini Translator language

Translate from Translate to

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Translate Text - continued

 When using Word’s translation features, consider the following content standards and guidelines when translating information

to reduce confusion or errors and optimize the translation:

 Use standard, formal language

 Use proper punctuation and grammar

 Spell words correctly

 Avoid abbreviations and acronyms

 Avoid using slang, colloquialisms, and idioms

 Avoid ambiguities and vague references

 Write sentences that are direct and express only one idea

 Use articles (such as the) in sentences whenever possible

 Repeat the noun in a sentence instead of using a pronoun

 Apply predesigned heading styles to headings in a document

2) Clicking the Thesaurus button

opens this task pane.

a Clipboard

b Research

c Thesaurus

2) Clicking the Thesaurus button

opens this task pane.

a Clipboard

b Research

c Thesaurus

4) Specify the translation language

with options in this dialog box.

a Word Options

b Language Options

c Translate Language Options

4) Specify the translation language

with options in this dialog box.