Slide toàn tập microsoft word 2013 ch06

Change the View - continued If you want to view more of your document, use the Ribbon Display Options button that displays in the upper right corner of the screen to the right of the Mi

Chapter 6: Formatting Pages

Performance Objectives

 Change the View

 Change the Page Setup

 Insert Section Breaks

 Change the Page Color

 Insert a Page Border

Change the View

 By default, a Word document displays in Print Layout view

 In this view, the document displays on the screen as it will

appear when printed

 Other views are available, such as Draft, Web Layout, and Read Mode

Change the View - continued

Web Layout Print Layout

Read Mode

Zoom Out

Zoom slider bar

Zoom In

Change the View - continued

To display a document in Draft view:

1. Click the VIEW tab

2. Click the Draft button in the Views group

Change the View - continued

To display a document in

Read Mode view:

1. Click the VIEW tab

2. Click the Read Mode

button in the Views

group

Read Mode button

Change the View - continued

Press this key… to complete this action

Page Down key, Right Arrow key,

Page Up key, Left Arrow key, or Backspace key display previous two pages

Change the View - continued

Previous button

Change the View - continued

 If you want to view more of your document, use the Ribbon Display Options button that displays in the upper right corner

of the screen to the right of the Microsoft Word Help button

 Click the Ribbon Display Options button and a drop-down list

displays three options: Auto-hide Ribbon, Show Tabs, and Show

Tabs and Commands.

Ribbon Display Options button

Ribbon Display Options button

Change the Page Setup

 The Page Setup group on the PAGE LAYOUT tab contains a

number of options for changing the setup of pages in a

document

 With these buttons, you can perform actions such as changing the margins, page orientation, and page, as well as inserting page breaks

Change the Page Setup - continued

To change margins:

1. Click the PAGE LAYOUT tab

2. Click the Margins button in the

Page Setup group

3. Click the desired margin option

Margins button

Change the Page Setup - continued

To change page orientation:

1. Click the PAGE LAYOUT tab

2. Click the Orientation button

in the Page Setup group

3. Click the desired orientation

Orientation button

Change the Page Setup - continued

To change the page size:

1. Click the PAGE LAYOUT tab

2. Click the Size button in the

Page Setup group

3. Click the desired size option

at the drop-down list

Size button

Change the Page Setup - continued

To change margins at the Page

Setup dialog box:

1. Click the PAGE LAYOUT tab

2. Click the Page Setup group

dialog box launcher

3. Specify the desired margins

Change the Page Setup - continued

Notice the default

settings for the

top, bottom, left,

and right margins.

Notice the default

settings for the

top, bottom, left,

and right margins.

Changes you make to margins are reflected

in this preview page.

Changes you make to margins are reflected

in this preview page.

Change the Page Setup - continued

To change the paper size at the

Page Setup dialog box:

1. Click the PAGE LAYOUT tab

2. Click the Size button

3. Click More Paper Sizes at the

drop-down list

4. At the Page Setup dialog box

with the Paper tab selected,

click the down-pointing arrow

at the right side of the Paper

Paper size option

Insert Section Breaks

 Change the layout and formatting of specific parts of a

document by inserting section breaks

 For example, you can change the margins for a portion of text

by inserting section breaks before and after the text

 Similarly, you can format specific text in a document into

columns after inserting section breaks before and after the text

Insert Section Breaks - continued

To insert a section break:

1. Click the PAGE LAYOUT tab

2. Click the Breaks button in

the Page Setup group

3. Click the desired section

break type at the

drop-down list

Breaks button

Insert Section Breaks - continued

 A section break inserted in a document is not visible in Print

Layout view

 Click the Draft button and a section break displays in the

document as a double row of dots with the words Section Break

in the middle

 Depending on the type of section break you insert, text follows

Section Break

Create Columns

 When you prepare any document that contains text, the

readability of the document is an important consideration

 Readability refers to the ease with which a person can read and

understand text

 Line length in a document can enhance or detract from the

readability of the text

 If the length is too long, the reader may lose his or her place on the line and have a difficult time moving to the next line below

Create Columns - continued

 To improve the readability of documents such as newsletters or reports, you may want to set the text in columns

 One commonly used type of column is the newspaper column, which is typically used for text in newspapers, newsletters, and magazines

 In newspaper columns, text flows up and down in the document

Create Columns - continued

To create columns:

1. Click the PAGE LAYOUT tab

2. Click the Columns button in

the Page Setup group

3. Click the desired number of

columns

Columns button

Create Columns - continued

To create columns:

1. Click the PAGE LAYOUT tab

2. Click the Columns button in

the Page Setup group

3. Click the More Columns

option at the drop-down list

4. Specify the column options in

the Columns dialog box

5. Click OK

Create Columns - continued

Preview column settings.

Preview column settings.

Click to insert a line between columns.

Click to insert a line between columns.

Create Columns - continued

 To remove column formatting using the Columns button,

position the insertion point in the section containing columns, click the PAGE LAYOUT tab, click the Columns button, and then

click One at the drop-down list

 You can also remove column formatting at the Columns dialog

box by selecting the One option in the Presets section.

Create Columns - continued

To insert a column break:

1. Position the insertion point

at the desired location

2. Click the PAGE LAYOUT tab

3. Click the Breaks button in

the Page Setup group

4. Click Column at the

drop-down list

Column option

Create Columns - continued

 In documents that contain text formatted into columns, Word automatically lines up (balances) the last line of text at the

bottom of each column, except on the last page

 Text in the first column of the last page may flow to the end of the page, while text in the second column may end far short of the end of the page

 You can balance columns by inserting a continuous section

break at the end of the text

1) By default, a Word document

displays in this view.

a Draft

b Read Mode

c Print Layout

d Outline

1) By default, a Word document

displays in this view.

Hyphenate Words

 In some Word documents, especially documents that have left and right margins wider than 1 inch or text set in columns, the right margin may appear quite ragged

 With the hyphenation feature in Word, you can hyphenate

words in a document automatically or manually

Hyphenate Words - continued

To hyphenate words automatically:

1. Click the PAGE LAYOUT tab

2. Click the Hyphenation button in the Page Setup group

3. Click Automatic at the drop-down list.

Hyphenation button

Hyphenate Words - continued

To hyphenate words manually:

1. Click the PAGE LAYOUT tab

2. Click the Hyphenation button

in the Page Setup group

3. Click Manual at the

drop-down list

4. Click Yes or No to hyphenate

indicated words

5. When complete, click OK

Manual Hyphenation dialog box

Insert Line Numbers

To insert line numbers:

1. Click the PAGE LAYOUT tab

2. Click the Line Numbers

button in the Page Setup

Insert Line Numbers - continued

To select line number options:

1. Click the PAGE LAYOUT tab

2. Click the Line Numbers button in

the Page Setup group

3. Click Line Numbering Options at

the drop-down list

4. Click the Line Numbers button in

the Page Setup dialog box

5. Specify the options at the Line

Line Numbers dialog box

Insert a Watermark

To insert a watermark:

1. Click the DESIGN tab

2. Click the Watermark

button in the Page

Background group

3. Click the desired option at

the drop-down list

Watermark button

Change the Page Color

To change the page color:

1. Click the DESIGN tab

2. Click the Page Color button in

the Page Background group

3. Click the desired option at the

color palette

Page Color button

Insert a Page Border

To insert a page border:

1. Click the DESIGN tab

2. Click the Page Borders button in the Page Background group

3. Specify the desired options at the dialog box

Page Borders button

Insert a Page Border - continued

Page border colors

Preview of page borders Page border styles

Width options

Insert a Page Border - continued

 By default, a page border displays and prints 24 points from the top, left, right, and bottom edges of the page

 Some printers, particularly inkjet printers, have a nonprinting area around the outside edges of the page that can interfere with the printing of a border

 Before printing a document with a page border, click the FILE

tab and then click the Print option Look at the preview of the

page at the right side of the Print backstage area and determine whether the entire border is visible

Insert a Page Border - continued

To display the Borders and Shading

Options dialog box:

1. Click the DESIGN tab

2. Click the Page Borders button in

the Page Background group

3. Click the Options button that

displays in the lower right corner

of the dialog box

Insert a Page Border - continued

Top and Bottom

CHECKPOINT 2

1) To improve the display of line text,

consider doing this to long words.

a Splitting

b Hyphenating

c Cropping

d Moving

1) To improve the display of line text,

consider doing this to long words.

a Splitting

b Hyphenating

c Cropping

d Moving

3) Use this button in the Page

Background group to apply background color to a document.

a Page Background

b Page Setting

c Page Options

d Page Color

3) Use this button in the Page

Background group to apply background color to a document.

a Page Background

b Page Setting

c Page Options

d Page Color

2) This is a lightened image that

displays behind text in a document.

a WordArt

b Clip Art

2) This is a lightened image that

displays behind text in a document.

a WordArt

b Clip Art

4) By default, a page border displays

and prints this many points from the edges of the page.

a 24 points

b 12 points

4) By default, a page border displays

and prints this many points from the edges of the page.

a 24 points

b 12 points