Slide toàn tập microsoft word 2013 ch03

12 ObjectivesChange Paragraph Alignment - continued  You can turn on the display of nonprinting characters by clicking the Show/Hide ¶ button in the Paragraph group on the HOME tab.. Cl

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Chapter 3: Aligning and Indenting Paragraphs

Performance Objectives

 Change Paragraph Alignment

 Indent Text in Paragraphs

 Space Before and After Paragraphs

 Repeat the Last Action

 CHECKPOINT 1

 Format with Format Painter

 Change Line Spacing

 Apply Numbering and Bullets

 Reveal Formatting

 Compare Formatting

 CHECKPOINT 2

Change Paragraph Alignment

change alignment of text

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Change Paragraph Alignment - continued

left aligned center aligned

right aligned

Change Paragraph Alignment - continued

 Paragraph Alignment Buttons and Commands

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Change Paragraph Alignment - continued

To change alignment of an existing

paragraph:

1 Select the desired text.

2 Click the desired alignment button

in the Paragraph group.

To change alignment before you type a

paragraph:

3 Click the desired alignment button

in the Paragraph group.

4 Type the desired text at the

insertion point.

selected text

Change Paragraph Alignment - continued

To change alignment at the

Paragraph dialog box:

1. Select the desired text

2. Click the Paragraph group

dialog box launcher

3. Click the Alignment

option down-pointing

arrow

4. Click the desired

alignment

dialog box launcher Paragraph group dialog box launcher

paragraph line spacing preview pane

Change Paragraph Alignment - continued

 To return to the default alignment (left aligned), click the Align Left button in the Paragraph group

Align Left button

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Change Paragraph Alignment - continued

Clear All Formatting button

Change Paragraph Alignment - continued

 To change the alignment of existing text in a paragraph, position the insertion point anywhere within the paragraph

 You do not need to select the entire paragraph

insertion point

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Change Paragraph Alignment - continued

 You can turn on the display of nonprinting characters by

clicking the Show/Hide ¶ button in the Paragraph group on the HOME tab

 By default, all nonprinting characters display on the screen

when you click the Show/Hide ¶ button

Show/Hide ¶ button

Change Paragraph Alignment - continued

To display the Word Options

4. Insert a check mark in the

check boxes in the Always

show these formatting

marks on the screen section

formatting marks on the screen section

Always show these formatting marks on the screen section

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Indent Text in Paragraphs

 You can indent the first

line of text in a paragraph,

indent all text in a

paragraph, or indent the

second and subsequent

lines of a paragraph

(called a hanging indent)

 You can indent text from

the left margin, the right

margin, or both.

Indent Text in Paragraphs - continued

Indent Methods for Indenting

first line of

paragraph

Press the Tab key.

Display the Paragraph dialog box, click the down-pointing

arrow to the right of the Special list box, click First line,

and then click OK.

Drag the First Line Indent marker on the horizontal ruler Click the Alignment button located at the left side of the horizontal ruler until the First Line Indent button displays and then click the horizontal ruler at the desired location.

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Indent Text in Paragraphs - continued

Indent Methods for Indenting

text from left

margin

Click the Increase Indent button in the Paragraph group

on the HOME tab to increase the indent or click the Decrease Indent button to decrease the indent.

Display the Paragraph dialog box, type the desired indent

measurement in the Left measurement box, and then

click OK.

Drag the left indent marker on the horizontal ruler.

Press Ctrl + M to increase the indent or press Ctrl + Shift + M to decrease the indent.

Insert a measurement in the Indent Left measurement box in the Paragraph group on the PAGE LAYOUT tab.

Indent Text in Paragraphs - continued

Indent Methods for Indenting

text from right

margin

Display the Paragraph dialog box, type the desired

indent measurement in the Right measurement box, and

then click OK.

Drag the right indent marker on the horizontal ruler.

Insert a measurement in the Indent Right measurement box in the Paragraph group on the PAGE LAYOUT tab.

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Indent Text in Paragraphs - continued

Indent Methods for Indenting

all lines of text

except the first

(called a

hanging

indent)

Display the Paragraph dialog box, click the down-pointing

arrow at the right side of the Special list box, click Hanging, and then click OK.

Press Ctrl + T (Press Ctrl + Shift + T to remove hanging a indent.)

Click the Alignment button located at the left side of the ruler until the Hanging Indent button displays and then click the horizontal ruler at the desired location.

Indent Text in Paragraphs - continued

To indent text using markers on the ruler:

1. Position the insertion point or select the desired text

2. Drag the indent marker(s) on the ruler

Right Indent marker Hanging Indent marker Left Indent marker

Alignment button First Line Indent marker

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Indent Text in Paragraphs - continued

To indent the first line of a paragraph

using the horizontal ruler:

1. Position the insertion point or select

the desired text

2. Position the mouse pointer on the

First Line Indent marker on the

horizontal ruler

3. Hold down the left mouse button

4. Drag the marker to the desired

position

5. Release the mouse button

First Line Indent marker

Indent Text in Paragraphs - continued

To indent text using options in the

Paragraph dialog box:

1. Position the insertion point or

select the desired text

2. Click the Paragraph group dialog

box launcher

3. At the Paragraph dialog box, with

the Indents and Spacing tab

selected, insert the desired

measurement(s) in the Left, Right,

and/or By measurement boxes.

4. Click OK

Paragraph dialog box

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Indent Text in Paragraphs - continued

To create a hanging indent using the ruler:

1. Position the insertion point or select the desired text

2. Click the Alignment button located at the left side of the ruler

until the Hanging Indent button displays

3. Click at the desired mark on the horizontal ruler

Alignment button

Indent Text in Paragraphs - continued

To create a hanging indent using the

Paragraph dialog box:

1. Position the insertion point or select

the desired text

2. Click the Paragraph group dialog box

launcher

3. At the Paragraph dialog box with the

Indents and Spacing tab selected,

click the down-pointing arrow at the

right side of the Special list box.

4. Click Hanging at the drop-down list.

5. Click OK

Special list box

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Space Before and After Paragraphs

 The insertion of 8 points of spacing after a paragraph is one of Word’s default settings

 You can remove this spacing, increase it, or decrease it

 You can also insert spacing before a paragraph

 Spacing before or after a paragraph is part of that paragraph, and it will be moved, copied, or deleted with the paragraph

 If a paragraph, such as a heading, contains spacing before it and the paragraph falls at the top of a page, Word ignores the

spacing

Space Before and After Paragraphs -

continued

To change paragraph spacing using the PAGE LAYOUT tab:

1. Click the PAGE LAYOUT tab

2. Change the paragraph spacing with the Spacing Before and/or

Spacing After measurement boxes.

Spacing Before measurement box

Spacing After measurement box

 The two options will vary depending on the paragraph spacing where the insertion point is positioned

Space Before and After Paragraphs -

continued

To change the paragraph spacing

using the Paragraph dialog box:

1. Click the HOME tab or the

PAGE LAYOUT tab

2. Click the Paragraph group

dialog box launcher

3. Type the desired

measurement(s) in the Before

and/or After measurement

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Repeat the Last Action

 If you apply formatting to a selection of text and then want to apply the same formatting to other text in the document,

consider using the Repeat command

 To use this command, apply the desired formatting, move the insertion point to the next location where you want the

formatting applied, and press the F4 function key or press

Ctrl + Y

CHECKPOINT 1

1) Alignment buttons are located in

which group on the HOME tab?

a Paragraph

b Font

c Styles

d Clipboard

1) Alignment buttons are located in

which group on the HOME tab?

4) Press this function key to repeat

the last action.

a F1

b F2

c F3

d F4

4) Press this function key to repeat

the last action.

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Format with Format Painter

 The Clipboard group on the HOME tab contains a button for copying character formatting to different locations in the

Format with Format Painter - continued

To format with the Format

Painter:

1. Format the text

2. Double-click the Format

Painter button

3. Select the text to which

you would like to copy the

format

4. Click the Format Painter

button to turn it off

Format Painter button

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Change Line Spacing

 The default line spacing in a Word document is 1.08

 In some documents, you may want to change to another line spacing such as single, 1.5 spacing, or double spacing.

 Change line spacing by using the Line and Paragraph Spacing button in the Paragraph group on the HOME tab, keyboard shortcuts, or options at the Paragraph dialog box.

Change Line Spacing - continued

To change line spacing using

the Line and Paragraph

Spacing button:

1. Position the insertion

point or select the desired

text

2. Click the Line and

Paragraph Spacing button

in the Paragraph group on

the HOME tab

3. Click the desired Spacing

option at the drop-down

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Change Line Spacing - continued

To change line spacing using the

Paragraph dialog box:

1. Click the HOME tab or the

PAGE LAYOUT tab

2. Click the Paragraph group

dialog box launcher

3. Click the Line Spacing option

Apply Numbering and Bullets

 If you type 1 and press the spacebar, Word indents the number approximately 0.25 inch and then hang indents the text in the paragraph approximately 0.5 inch from the left margin

 Additionally, when you press Enter to end the first item, 2 is

inserted 0.25 inch from the left margin at the beginning of the next paragraph

 Continue typing items and pressing Enter, and Word continues inserting the next number in the list

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Apply Numbering and Bullets - continued

To turn off automatic numbering:

1. Click the FILE tab

2. Click Options.

3. Click Proofing in the left panel.

4. Click the AutoCorrect Options

button

5. At the AutoCorrect dialog box, click

the AutoFormat As You Type tab

6. Click the Automatic numbered lists

check box to remove the check

mark

7. Click OK two times AutoCorrect dialog box

Apply Numbering and Bullets - continued

To insert paragraph numbering:

1. Select the desired text

2. Click the Numbering button in the Paragraph group

Numbering button

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Apply Numbering and Bullets - continued

 In addition to automatically numbering paragraphs, the

AutoFormat feature in Word creates bulleted paragraphs

 Word automatically creates bulleted lists with hanging indents when you begin a paragraph with one of the following symbols:

*, >, or - If you use the asterisk symbol (*), a round bullet is

inserted, and an arrow bullet is inserted if you type the greater than symbol (>)

 Type one of the symbols, press the spacebar, type text, and then press the Enter key

Apply Numbering and Bullets - continued

To create bulleted paragraphs:

1. Select the desired text

2. Click the Bullets button in

the Paragraph group on the

HOME tab

Bullets button

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Reveal Formatting

Reveal Formatting task pane

Reveal Formatting task pane

Compare Formatting

To compare formatting:

1. Display the Reveal Formatting

task pane by pressing Shift + F1

2. Click or select text

3. Click the Compare to another

selection check box.

4. Click or select text

5. Review the information in the

Formatting differences list box.

Compare to another selection

check box

Compare to another selection

check box

CHECKPOINT 2

1) Use this feature to copy character

formatting to different locations in the document.

a Format Copier

b Format Painter

c Format Duplicator

d Format Brusher

1) Use this feature to copy character

formatting to different locations in the document.

4) Press these keys to display the

Reveal Formatting task pane.

a Shift + F1

b Ctrl + F1

c Alt + F1

d F1

4) Press these keys to display the

Reveal Formatting task pane.