Slide toàn tập microsoft word 2013 ch01

Open Microsoft Word - continuedFeature Description horizontal ruler used to set margins, indents, and tabs vertical ruler used to set top and bottom margins I-beam pointer used to move t

Chapter 1: Creating, Printing,

and Editing Documents

 Create a New Document

 Open a Saved Document

 Save a Document with Save As

 Close Word

 CHECKPOINT 1

 Edit a Document

 Scroll in a Document

 Move the Insertion Point

 Resume Reading and Editing in a Document

 Insert and Delete Text

 Select Text in a Document

 Use the Undo and Redo Buttons

 Use the Help Feature

 CHECKPOINT 2

Open Microsoft Word

To open Microsoft Word:

1. From your Windows 8

Start screen, click the

Word 2013 tile

To open a blank

document in Word:

2. At the Word 2013

opening screen, click

the Blank document

Open Microsoft Word - continued

I-beam pointer

Quick Access toolbar

vertical ruler

Status bar

Collapse the Ribbon button

Collapse the Ribbon button

insertion point

vertical scroll bar

Open Microsoft Word - continued

Feature Description

Quick Access

toolbar contains buttons for commonly used commands

FILE tab when clicked, displays the backstage area that contains buttons and tabs for working with and

managing documents Title bar displays document name followed by program name tabs contain commands and features organized into groups ribbon contains the tabs, with options and commands divided into groupsCollapse the

Ribbon button when clicked, removes the ribbon from the screen

Open Microsoft Word - continued

Feature Description

horizontal ruler used to set margins, indents, and tabs

vertical ruler used to set top and bottom margins

I-beam pointer used to move the insertion point or to select text insertion point indicates location of next character entered at the keyboardvertical scroll bar used to view various parts of the document beyond the screenStatus bar displays number of pages and words, view buttons, and the Zoom slider bar

Create a Document

 As you type text, you will notice that Word contains the

following helpful features:

 Word Wrap: As you type to create a document, you do not need to

press the Enter key at the end of each line because Word wraps text from one line to the next.

 AutoCorrect: Word automatically corrects certain words as you type

them AutoCorrect also superscripts the letters that follow an ordinal number.

 Automatic Spell Checker: By default, Word automatically inserts a red

wavy line below any word that is not contained in its Spelling dictionary

or automatically corrected by AutoCorrect.

Create a Document - continued

 Word also contains the following helpful features:

 Automatic Grammar Checker: If the grammar checker detects a

sentence that contains a grammatical error, Word inserts a blue wavy line below the sentence.

 Spacing Punctuation: When you type text in a proportional typeface,

space once (rather than twice) after end-of-sentence punctuation such

as a period, question mark, or exclamation point, and after a colon.

 Option Buttons: As you insert or edit text in a document, an option

button may pop up in your text.

 AutoComplete: AutoComplete inserts an entire item when you type a

few identifying characters

Create a Document - continued

To use the New Line command:

1. Position the insertion point

2. Press Shift + Enter

Press Enter to begin a

new line with 8

points of spacing.

Press Enter to begin a

new line with 8

Save a Document

To save a document:

1. Click the Save button on

the Quick Access toolbar

2. Click the desired location

at the Save As backstage

area

3. Click the Browse button

4. Type the document name

in the File name text box.

5. Press Enter or click the

Save button

Save button

Save a Document - continued

Save button Details pane

Name a Document

 Document names created in Word and other suite applications can be a maximum of 255 characters in length, including drive letter and any folder names, and may include spaces

 File names cannot include any of the following characters:

forward slash (/) question mark (?)

backslash (\) quotation mark (“)

greater than sign (>) colon (:)

less than sign (<) semicolon (;)

asterisk (*)pipe symbol (|)

Print a Document

To print a document:

1. Click the FILE tab

2. Click the Print option.

3. Click the Print button

Print a Document - continued

 Click the Print button, located near the upper left side of the

backstage area, to send the document to the printer and specify

the number of copies you want printed with the Copies option.

 Below the Print button are two categories: Printer and Settings Use the gallery in the Printer category to specify the desired

printer

 The Settings category contains a number of galleries, each with

options for specifying how you want your document printed

Print a Document - continued

To insert the Quick Print button

on the Quick Access toolbar:

1. Click the Customize Quick

Access Toolbar button

2. Click Quick Print at the

Close a Document

To close a document:

1. Click the FILE tab

2. Click the Close option.

Close option

Create a New Document

To create a new document:

1. Click the FILE tab

2. Click the New option.

3. Click the Blank document

template

New option

Blank document template

Open a Saved Document

To open a document:

1. Click the FILE tab

2. Click the Open option.

3. Click the desired location at the Open backstage area

4. Click the Browse button

5. Double-click the document name

Open button

Open a Saved Document - continued

To open a document, double-click the document name in this Content pane.

Open a Saved Document - continued

To open a document from the Recent Documents list:

1. Click the FILE tab

2. Click the Open option.

3. Make sure Recent Documents is selected.

4. Click the desired document

Recent Documents

Open a Saved Document - continued

To pin a document:

1. Click the FILE tab

2. Click the Open option.

3. Click the desired stick pin

stick pin

Save a Document with Save As

To save a document with

Save As:

1. Click the FILE tab

2. Click the Save As button

3. Type a document name

4. Press Enter

document name

Close Word

To close Word:

1. Click the Close button

in the upper right

corner of the screen

Close button

2) What is the maximum number of

characters for naming a file?

a 55

b 155

c 255

d 355

2) What is the maximum number of

characters for naming a file?

a 55

b 155

c 255

d 355

4) Do this to your document if you

want it to display in the Recent Documents list.

a Save

b Save As

c Open

4) Do this to your document if you

want it to display in the Recent Documents list.

Edit a Document

 When editing a document, you may decide to insert or delete text

 To edit a document, use the mouse, the keyboard, or the mouse

in combination with the keyboard to move the insertion point

to specific locations in the document

 Use the mouse with the vertical scroll bar, located at the right

side of the screen, to scroll through text in a document

Move the Insertion Point

To use the Go To option:

1. Click the Find button arrow located in the Editing group on the

HOME tab

2. Click Go To at the drop-down list

3. At the Find and Replace dialog box with the Go To tab selected,

type the page number in the Enter page number text box.

4. Press the Enter key

Find and Replace dialog box

Find and Replace dialog box

Move the Insertion Point - continued

To move insertion point Press

one character right Right Arrow

Move the Insertion Point - continued

To move insertion point Press

to beginning of current paragraph Ctrl + Up Arrow

to beginning of next paragraph Ctrl + Down Arrow

to top of previous page Ctrl + Page Up

to top of next page Ctrl + Page Down

to beginning of document Ctrl + Home

to end of document Ctrl + End

Resume Reading or Editing in a Document

 When you work in a multiple-page document and then close

the document, Word remembers the page where the insertion point was last positioned

 If you open a previously saved document, you can move the

insertion point to where the insertion point was last located

when the document was closed by pressing Shift + F5

 When you reopen the document, Word displays a “Welcome

back!” message at the right side of the screen near the vertical scroll bar The message tells you that you can pick up where you left off and identifies the page where your insertion point was last located

Insert and Delete Text

 Editing a document may include inserting or deleting text

 To insert text in a document, position the insertion point in the desired location and then type the text Existing characters

move to the right as you type the text

 If you want to type over existing text rather than have it move

to the right as you insert new text, you will need to turn on the Overtype mode With the Overtype mode on, anything you type will replace existing text

Insert and Delete Text - continued

character right of insertion point Delete key

character left of insertion point Backspace key

text from insertion point to beginning of word Ctrl + Backspace

text from insertion point to end of word Ctrl + Delete

Select Text in a Document

 The Mini toolbar also displays and contains options for

performing common tasks

Mini toolbar

Select Text in a Document - continued

To select Complete these steps using the mouse

a word Double-click the word.

a line of text Click in the selection bar to the left of the line.

multiple lines of text Drag in the selection bar to the left of the lines.

a sentence Hold down the Ctrl key and then click anywhere in the sentence.

a paragraph Double-click in the selection bar next to the paragraph or triple-click anywhere in the paragraph.multiple paragraphs Drag in the selection bar.

an entire document Triple-click in the selection bar or click Select button in Editing group and then Select All.

Select Text in a Document - continued

position the I-beam pointer on the first character of the text to be selected, hold down the left mouse button, drag the I-beam pointer

to the last character of the text to be selected, and then release the mouse button

the I-beam pointer To do this, position the insertion point where you want the selection to begin, hold down the Shift key, click the I-beam pointer at the end of the selection, and then release the Shift key

Selection mode by pressing the F8 key

desired text.

Select Text in a Document - continued

To select Press

one character to right Shift + Right Arrow

one character to left Shift + Left Arrow

to end of word Ctrl + Shift + Right Arrow

to beginning of word Ctrl + Shift + Left Arrow

to beginning of line Shift + Home

Select Text in a Document - continued

To select Press

to beginning of paragraph Ctrl + Shift + Up Arrow

to end of paragraph Ctrl + Shift + Down Arrow

to end of document Ctrl + Shift + End

to beginning of document Ctrl + Shift + Home

Use the Undo and Redo Buttons

Undo button

 If you make a mistake and delete

text that you did not intend to,

or if you change your mind after

deleting text and want to

retrieve it, you can use the Undo

or Redo buttons on the Quick

Access toolbar

 You can undo text or commands

 If you use the Undo button and

then decide you do not want to

reverse the original action, click

Redo button

Use the Undo and Redo Buttons -

continued

To undo an action performed

earlier:

1. Click the Undo button arrow

2. Click the desired option in the

drop-down list

Undo button arrow

Use the Help Feature

search text box

suggested search links

suggested search links

Use the Help Feature - continued

Home Back Forward Print

Keep Help on Top Use Large Text

Use the Help Feature - continued

 Some button ScreenTips, dialog boxes, and backstage areas contain a Help icon or button you can click to display a help window with specific information about the button feature, dialog box, or backstage area

Help button

ScreenTip help hyperlink ScreenTip

help hyperlink

CHECKPOINT 2

1) With this mode on, anything you

type will replace existing text.

a Insert

b Overtype

c Backstage

d Overwrite

1) With this mode on, anything you

type will replace existing text.

a Insert

b Overtype

c Backstage

d Overwrite

3) Press this key to delete a character

to the left of the insertion point.

a Backspace

b Insert

c Delete

d Enter

3) Press this key to delete a character

to the left of the insertion point.

a Backspace

b Insert

c Delete

d Enter

2) You can use this option to move

the insertion point to a specific page within a document.

a Locate

b Search

c Browse

d Go To

2) You can use this option to move

the insertion point to a specific page within a document.