Slide toàn tập microsoft word 2013 ch08

Chapter 8: Inserting Elements and Navigating in a Document Performance Objectives  Insert Symbols and Special Characters  Create a Drop Cap  Insert the Date and Time... Click the Symb

Objectives

Chapter 8: Inserting Elements and Navigating in a Document

Performance Objectives

 Insert Symbols and Special Characters

 Create a Drop Cap

 Insert the Date and Time

© Paradigm Publishing, Inc 3 Objectives

Insert Symbols and Special Characters

To insert a symbol:

1. Click the INSERT tab

2. Click the Symbol button

in the Symbols group

3. Click the desired symbol

at the drop-down list, or

click the More Symbols

option and double-click

the desired symbol

Symbol button

Insert Symbols and Special Characters - continued

Symbol dialog box

Use the Font option to select the

desired set of characters.

Use the Font option to select the

desired set of characters.

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Insert Symbols and Special Characters - continued

Special Characters tab

To insert a special character:

1. Click the INSERT tab

2. Click the Symbol button in

the Symbols group

3. Click the More Symbols

option at the drop-down list

4. Click the Special Characters

Create a Drop Cap

 A drop cap is a design element in which the first letter of the first

word of a paragraph is enlarged and set into the paragraph to extend (drop) more than one line space

 They generally look best when they are used in paragraphs that contain text set in a proportional font

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Create a Drop Cap - continued

To create a drop cap:

1. Click the INSERT tab

2. Click the Drop Cap

button in the Text group

3. Click the desired type at

the drop-down list

Drop Cap button

Create a Drop Cap - continued

To change drop cap options:

1. Click the INSERT tab

2. Click the Drop Cap button

in the Text group

3. Click Drop Cap Options at

the drop-down list

4. Change the desired

options in the Drop Cap

dialog box

5. Click OK

Drop Cap dialog box

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Insert the Date and Time

To insert the date and time:

1. Click the INSERT tab

2. Click the Date and Time

button in the Text group

3. Click the desired option

in the list box

Insert the Date and Time - continued

Update automatically

check box

Update automatically

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Insert the Date and Time - continued

 You can also insert the date and/or time as a field

 The advantage to inserting the date or time as a field is that you can update the field with the keyboard shortcut, key F9

 Insert a check mark in the Update automatically check box to

insert the date and/or time as a field

 You can also insert the date as a field using the keyboard

shortcut Alt + Shift + D, and insert the time as a field with the keyboard shortcut Alt + Shift + T

Insert a File

To insert a file:

1. Open the desired document

2. Click the INSERT tab

3. Click the Object button in the

Text group

4. Click Text from File.

5. Navigate to the desired folder

6. Double-click the document

name

Object button arrow

CHECKPOINT 1

1) The Special Characters tab is

located in which dialog box?

a Paragraph

b Font

c Symbol

d Page Setup

1) The Special Characters tab is

located in which dialog box?

2) This is the first letter of the first

word of a paragraph that is enlarged and set into the paragraph.

a capped letter

b drop cap

c lowered cap

d enlarged cap

2) This is the first letter of the first

word of a paragraph that is enlarged and set into the paragraph.

a capped letter

b drop cap

c lowered cap

d enlarged cap

4) Use this button if you want to

insert the contents of one document into another.

a Insert

b Add

c Combine

d Object

4) Use this button if you want to

insert the contents of one document into another.

© Paradigm Publishing, Inc 15 Objectives

Navigate in a Document - continued

To display the Navigation

pane:

1. Click the VIEW tab

2. Click the Navigation

Pane check box.

Navigation Pane check box

Navigate in a Document - continued

Navigation

pane

Navigation

pane

© Paradigm Publishing, Inc 17 Objectives

Navigate in a Document - continued

 In a long document, you may find it useful to mark a specific location to allow you to quickly move the insertion point to that location

 Use the Bookmark button to create bookmarks for locations in

a document

Navigate in a Document - continued

To create a bookmark:

1. Position the insertion

point at the desired

location

2. Click the INSERT tab

3. Click the Bookmark

button in the Links group

4. Type a name for the

bookmark

5. Click the Add button

Bookmark dialog box

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Navigate in a Document - continued

To turn on the display of

bookmarks:

1. Click the FILE tab

2. Click Options.

3. At the Word Options dialog

box, click the Advanced

option in the left panel

4. Click the Show bookmarks

check box in the Show

document content section

to insert a check mark

Show bookmarks

option

Show bookmarks

option

Navigate in a Document - continued

 You can also create a bookmark for selected text

 To do this, select the text first and then complete the steps to create a bookmark

 When you create a bookmark for selected text, a left bracket ([) indicates the beginning of the selected text and a right

bracket (]) indicates the end of selected text

© Paradigm Publishing, Inc 21 Objectives

Navigate in a Document - continued

To navigate with bookmarks:

1. Click the INSERT tab

2. Click the Bookmark button

in the Links group

3. Double-click the desired

bookmark name

bookmark name

Navigate in a Document - continued

 When Word stops at the location of the bookmark, click the

Close button to close the dialog box

 If you move the insertion point to a bookmark created with

selected text, Word moves the insertion point to the bookmark and selects the text

 You can delete bookmarks in the Bookmark dialog box by

clicking the bookmark name in the list box and then clicking the Delete button

© Paradigm Publishing, Inc 23 Objectives

Insert Hyperlinks

 A hyperlink in a document can serve a number of purposes:

 click it to navigate to a specific location in the document

 to display a different document

 to open a file in a different program

 to create a new document

 to link to an email address

Insert Hyperlinks - continued

To insert a hyperlink:

1. Click the INSERT tab

2. Click the Hyperlink

button in the Links group

3. Make the desired

changes at the Insert

Hyperlink dialog box

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Insert Hyperlinks - continued

Indicate the hyperlink location

Indicate the hyperlink location

Text to display in the hyperlink Edit the hyperlink ScreenTipEdit the hyperlink ScreenTip

Insert Hyperlinks - continued

To link to a place in the document:

1. Click the INSERT tab

2. Click the Hyperlink button in

the Links group

3. Click the Place in This

Document button

4. Click the desired heading style

or bookmark name

5. Select the text that displays in

the Text to display text box and Place in This Place in This Document button

© Paradigm Publishing, Inc 27 Objectives

Insert Hyperlinks - continued

6. Click the ScreenTip button located in the upper right corner of

the dialog box

7. At the Set Hyperlink ScreenTip dialog box, type the desired text

8. Click OK to close the Set Hyperlink ScreenTip dialog box

9. Click OK to close the Insert Hyperlink dialog box

Set Hyperlink ScreenTip dialog box

Set Hyperlink ScreenTip dialog box

Insert Hyperlinks - continued

 Navigate to a hyperlink by hovering the mouse over the

hyperlink text, holding down the Ctrl key, and then clicking the left mouse button

 When you hover the mouse over hyperlink text, a ScreenTip displays with the name of the heading or bookmark

© Paradigm Publishing, Inc 29 Objectives

Insert Hyperlinks - continued

To link to a file in another program:

1. Click the INSERT tab

2. Click the Hyperlink button in the

Links group

3. Click the Existing File or Web Page

button

4. Use the Look in option to navigate

to the folder containing the desired

file and then click the file

5. Make other changes in the Insert

Hyperlink dialog box as needed

6. Click OK

Existing File or Web Page button

Existing File or Web Page button

Insert Hyperlinks - continued

To link to a new document:

1. Click the INSERT tab

2. Click the Hyperlink button

in the Links group

3. Click the Create New

Document button

4. Type a name for the new

document in the Name of

new document text box.

5. Specify if you want to edit

Create New Document button

Create New Document button

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Insert Hyperlinks - continued

To link using a graphic:

1. Select the graphic

2. Click the INSERT tab

3. Click the Hyperlink button

in the Links group

4. Specify where you want to

link to

5. Specify the text you want

to display in the hyperlink

6. Click OK

graphic

Insert Hyperlinks - continued

To link to an email address:

the Links group.

E-mail address text box.

text box

box and then type the text you

© Paradigm Publishing, Inc 33 Objectives

Create a Cross-reference

 A cross-reference in a Word document refers the reader to

another location within the document

 Cross-referencing is useful in a long document or in a document that contains related information

 You can insert a reference to an item such as a heading, figure,

or table

 Cross-references are inserted in a document as hyperlinks

Create a Cross-reference - continued

To insert a cross-reference:

1. Type the introductory text

2. Click the INSERT tab

3. Click the Cross-reference

button in the Links group

4. Identify the reference type,

where to refer, and specific

text

5. Click Insert

6. Click Close

CHECKPOINT 2

1) Use this feature to mark a

location to allow you to move the insertion point to that location.

a hyperlink

b bookmark

c navigator

d locator

1) Use this feature to mark a

location to allow you to move the insertion point to that location.

a Alt

b Shift

c Ctrl

d F1

4) This refers the reader to another

location within the document.

a cross-reference

b ScreenTip

c navigator

d locator

4) This refers the reader to another

location within the document.