Business communication building critical skill 3rd by locker module 5

Module 5 Designing Documents, Slides, and Screens Designing Documents, Slides, and Screens ©2007, The McGraw-Hill Companies, All Rights Reserved... Designing Documents, Slides, and Scree

Module 5

Designing Documents, Slides, and Screens

Designing Documents, Slides, and Screens

©2007, The McGraw-Hill Companies, All Rights Reserved.

Designing Documents, Slides,

and Screens

Designing Documents, Slides,

and Screens

♦ To learn how to

 Develop visual literacy

 Apply design principles to paper

pages, presentation slides, and Web pages

 Use computers to create headings,

lists, and other features to make

documents easy to read

Designing Documents, Slides,

and Screens

Designing Documents, Slides,

and Screens

Start by answering these questions:

 How should I design paper pages?

 How should I design presentation

slides?

 How should I design Web pages?

Designing Documents, Slides,

and Screens

Designing Documents, Slides,

and Screens

Start by answering these questions:

 How do I know whether my design

works?

 When should I think about design?

Good Document Design

♦ Saves time and money.

♦ Reduces legal problems.

♦ Builds goodwill.

♦ Looks inviting, friendly, and

easy-to-read

♦ Enhances your credibility.

♦ Builds an image of you as

professional and

competent

To Design Paper Pages

♦ Use white space for separation

and emphasis.

♦ Use headings to group points.

♦ Limit the use of capital letters.

♦ Use no more than two typefaces.

♦ Use justification appropriate to the

audience.

To Create Effective White Space

♦ To create effective white

space, use

 Headings.

 A mix of paragraph lengths.

 Lists by using

• Tabs or indents to align things vertically.

• Numbered lists when the number

or sequence of items is exact.

• Bullets when the number and sequence don’t matter.

Choice of Margins

♦ Use justified margins when you

♦ Use ragged margins when you

To Design Presentation Slides

and appropriate clip art.

per slide

template, customizing slides

where necessary.

To Design Web Pages

♦ Provide an introductory statement

on the first screen.

♦ Offer an overview of the content of

your page.

♦ Put interesting and useful

information up front.

♦ Minimize large graphics and

animation.

To Design Web Pages

To Design Web Pages continued

To Design Web Pages

To Design Web Pages continued

♦ Include an “off” button for animation

and music on introduction pages.

♦ Provide visual variety.

♦ Unify multiple pages.

♦ On each page, provide a link to the

home page.

To Incorporate Good Design

audience.

and headings.

will be using your document.

against the guidelines in this

module.