CC unit 6, transportation (contd)

Their services can include:  collecting the consignment  arranging shipment  packing and handling if required  arranging documentation  arranging delivery of the consignment... Air

Commercial Correspondence

Unit 6

Transportation

(contd.)

Forwarding Agents

Forwarding agents: arrange both import and

export shipments Their services can include:

 collecting the consignment

 arranging shipment

 packing and handling (if required)

 arranging documentation

 arranging delivery of the consignment

Air Transport

Air Waybill:

Formerly known as Air Consignment Note

Like the B/L, the air waybill serves as a

receipt for the goods taken on board and is

evidence of the contract of carriage

Unlike the B/L, the air waybill is only a

receipt, not a document of title and cannot be

Practice 5: Forwarding agent’s advice to supplier

Dear Mr Smith

Thank you for informing us that the items ordered on

16 October are ready now for collection.

Please arrange to send the consignment by road to Saigon port to be shipped by SS AB, due to sail for

London on 25 November and to load at No 5 Dock from 20 to 24 November inclusive All cases should

be clearly marked and numbered as shown in our

official order

Practice 5: Forwarding agent’s advice to supplier

The invoice, in triplicate, and your account for

transportation charges (freight account) , should be sent to us All the necessary arrangements have

been made with the shipping company (line)

Yours sincerely

Practice 6: Exporter’s advice of shipment to buyer

Dear Mr/Mrs Simpson

Order No 767

We are pleased to inform you that the bulldozers

under the above order have been dispatched as arranged.

The bulldozers are packed into 4 cases, two to a

case The cases are marked DEF, and numbered 1

to 4.

The consignment is shipped by the MV Merchant

Prince which sailed from London yesterday and is

Practice 6: Exporter’s advice of shipment to buyer

Clean shipped on board Bills of Lading in complete

set , together with the commercial invoice and

insurance policy (certificate) , both in triplicate, have been handed to ABC Bank together with our sight

draft for $ …, in accordance with the terms of the L/C opened with ABC Bank ABC Bank has paid the sum

We are sure that you will be satisfied with the

consignment.

Yours sincerely

Practice 7: Request for a quotation for delivery by air through a forwarding agent

Dear Sir/ Madam

We shall shortly have a consignment of hair driers

weighing about 20 kilos, for a customer in Vietnam,

which we wish to send by air from London.

We should be glad if you would handle the consignment, but first please let us have the details of the cost and of any formalities to be observed (performed) The invoice value of the consignment is £848.00 and we should

require insurance for this amount plus the freight

charges.

Practice 8: Translate sentences

1 We thank you for your enquiry of 12 January and are pleased to quote as follows for the shipment

of crystal wares to VN.

2 We shall be glad to know your sailing times and frequency.

3 In reply to your enquiry of 15 July regarding

(asking about) sailings to Johannesburg in August,

we are glad to inform you that the MS Lotus will

be loading at Haiphong port from 6 to 12 August

Practice 8: Translate sentences

4 Thank you for your letter of Feb 7 notifying the shipment by the MS Eagle of 32 cases of ceramic vases

5 In reply to your email message of today, we can quote £275.00 for picking up and delivering your consignment to the consignee’s premises This

includes loading and unloading (handling fees), plus insurance, and is valid with immediate effect until 14 April 2011.