CC unit 4, cover letters of offers

What is a cover letter of an offer?It is a business letter enclosed with an offer usually in a printed or tabulated form to explain what are not said, make everything clearer, and add

Commercial Correspondence

Unit 4 Offers and Cover Letters of Offers

What is a cover letter of an offer?

It is a business letter enclosed with an offer

(usually in a printed or tabulated form) to

explain what are not said, make everything

clearer, and add some favourable comments.

Express thanks for the enquiry

Express pleasure in enclosing the offer

• We thank you for your enquiry of … for … and are pleased to enclose our offer for the said

goods

• … and take pleasure in enclosing our offer for…

• … and please find enclosed our firm offer No …

Main message

Repeat important terms

• We would like to make clear the following points.

• We would like to draw your attention to the

following points.

• We would like to emphasize the following terms and conditions.

Give explanation, comments or more information: prices, delivery, samples, discounts, other goods…

• The net price of this article is £100.00, to which VAT

must be added at 17.5%, marking a gross price of

£117.50.

• We can quote you a gross price, inclusive of delivery charges, of £347.50 per 100 items These goods are

exempt from VAT.

• We can offer you a price of £5,200.00 per engine, firm

21 days, after which the price will be subject to an

increase of 5%.

Delivery time

• As there are regular sailings from Liverpool to New York, we are sure that the consignment will reach you well within the time you

specified

• As there is a heavy demand for fans at this

time of year, please allow at least six weeks

for delivery

Trade discounts

Quantity discounts

Cash discounts

Loyalty discounts

• The prices quoted are CFR Yokohama, but are

subject to a 20% trade discount off net prices We can offer a further 10% discount off net prices for orders of more than 2,000 units.

• We allow a 3% cash discount for payment

within one month

• We do not normally give discounts to private customers, but because of your long

association with our company we can offer

you 12% off the retail price

other documents you want to enclose at the end of the letter (Enc.)

Practice 4

Dear Mr Smith

We thank you for your enquiry of 20 September

20 , in which you asked for children’s woolen

sweaters and children’s jackets We are pleased to enclose our firm offer No OF09/09 for children’s

jackets, code 876/NQ, as illustrated in our winter catalogue already sent to you

In addition, we would like to draw your attention to the following points:

Practice 4

Payment is to be made in pounds sterling, by an

irrevocable letter of credit, to be opened through the

shipment, to the account of Vietcombank, in the

seller’s favour for 100% of the value (the total value)

of the goods to be shipped

discount for orders of up to £150,000.00.

Practice 4

The goods are to be delivered (shall be delivered) in one lot in mid November in time for Christmas rush

(for sales at Christmas)

sweaters, code 421/GL, you asked for, are no longer

in production However, we can offer the substitutes, code 521/GL, which are in a wider and better range

of colors and flowery patterns but cheaper than the 421/GL.

Practice 4

This offer will only be valid (subject to acceptance)

until 20 October 20 After this time, the prices, terms and conditions stated in this offer may be

subject to change

Yours sincerely

(Signed)

Nguyen Nam

Sales Manager

Enc Firm Offer No OF09/09

Practice 5

Thang Long Garment Company

245 Minh Khai Street, Hai Ba Trung District, Hanoi

Tel: 0438633745 Fax: 0438652337

Your ref: MJ/rm Our ref: TH/mh

23 November 20

F Lynch & Co Ltd

Nesson House

Newell Street

Practice 5

Dear Mr Johnson

We thank you for your enquiry of 18 November 20 for men’s shirts and we are pleased to enclose our

offer No OS/05 together with our summer catalogue and current price list as you asked for.

We are confident that our products will be popular with the UK customers and will all be selling well in your market The specifications, sizes, colours as well

as designs of the shirts are as per samples sent to

you by air The prices offered are quoted CIF London port including packing.

Practice 5

We are willing to offer you a 5% quantity discount off net prices for orders of over £20,000.00 and an extra 5% cash discount for prompt payment As we have

all the goods in stock, delivery can be made as

requested

Payment is to be made in pounds sterling, by an

irrevocable letter of credit at sight to be opened at

Northminster Bank, Birmingham, 15 days prior to the shipment, to the account of Thang Long Garment Co Ltd with Vietcombank for the total value of the goods

Practice 5

In addition to the products you asked for, we also make goods to customers’ orders with their own

designs, sizes and materials, and delivery can be

made as promptly as requested.

We look forward to receiving your order soon.

Yours sincerely,

Signed

Le Thi Thanh Ha (Mrs)

Export Manager

Enc 1.Offer No OS/05

2 Summer catalogue

3 Price list

Practice 6

Dear Mr Smith

Re: Enquiry for tea sets

We thank you for your enquiry of 23 November 20 ,

in which you asked for tea sets We are pleased to

enclose our offer No CH/09 and the latest catalogue.

the following points:

The price offered (the quoted price) is fixed £10.00

per set, CIF London port, including packing charges,

Practice 6

We are willing to give (offer) you the usual trade

discounts of 5%, and an additional 10% quantity

discount for orders of over 1,000 sets at one time.

The goods you ordered can be supplied from stock

and we can deliver the goods within two weeks from receipt of your official order if the quantity ordered is less than (under) 1,500 sets For larger quantities

(orders) , delivery time may be longer.

Practice 6

Payment is to be made in pounds sterling by an

irrevocable letter of credit at sight to be opened

through a first-class bank in the UK 15 days prior to the shipment to the seller’s account with VietinBank, Hanoi Branch, in favour of the seller for 100% of the value (for the total value) of the goods to be shipped.

We are confident that our products will be very

popular in your market thanks to their fine designs and reasonable prices.

Practice 6

We look forward to your early order and can assure

executed) to your satisfaction.

Yours sincerely,

(Signed)

Do Xuan Bac

General Manager

Enc: 1.Offer form No CH/09

2 Catalogue