Mrs D Powell

Mrs D Powell www baildontowncouncil gov uk Minutes of the Environment Committee meeting held in the Baildon Library, Hallcliffe, BD17 6ND on Tuesday 31st July 2018 at 7 30pm Present Cllrs P Ashton, G[.]

Minutes of the Environment Committee meeting

held in the Baildon Library, Hallcliffe, BD17 6ND

on Tuesday 31st July 2018 at 7.30pm Present: Cllrs P Ashton, G Dixon, L Ware

In attendance: Louanna Winch Town Clerk, Mark Scrimshaw, Environmental Warden, Richard White

Bracken Hall Kathy Andrews, Nick Milson Aire Rivers Trust

Cllr Joe Ashton attended the meeting from 20:45 hours

ENV1819/22 Chairs opening remarks

Cllr Lynne Ware stated that due to Cllr J Ashton being delayed she would be chairing the meeting

ENV1819/23 Apologies for absence

Cllr David Robertshaw and Cllr Joe Ashton

ENV1819/24 Councillors attending but not a Committee member

Cllr John Turner (BHS agenda item)

ENV1819/25 Disclosures of interest

Cllr Lynne Ware, Governor of Shipley College

ENV1819/26 Minutes of the previous Environment Committee meeting

Proposed by Cllr P Ashton, seconded by Cllr G Dixon, and resolved with 1 amendment, to

approve the minutes of the meeting of the Environment Committee held on Tuesday 5th of June 2018

ENV1819/27 Public participation in accordance with SO’s.

Kathy Andrews spoke about the Dewhurst Road play area, which was refurbished approx

5 years ago, she produced a report from this period re the refurbishment of the play area Handrails require replacement and painting and seating is required in the play area The Hoyle Court area has expanded significantly in the last 5 years, with growth of residency numbers, including children She requested a review of the area and how it could be improved She also commented about the graffiti on the Charlestown Shops

Nick Milsom spoke about the Aire Rivers Trust and the projects they are currently running

DNAire, a project to improve the water and increase the number of Salmon in the river River Aire care, walks, art competitions, clean ups and planting etc Projects are suitable for all ages He also discussed stem injection to kill Giant hogweed, and other plants which damage the river

Cllr John Turner spoke about issues which have arisen at the Charlestown Allotment, and

the noise of cockerels keeping residents awake Environmental Health officers have attended the site to speak to the complainant and representatives of the BHS A compromise was offered re the situation, which stated that the cockerels would be kept in between the hours of 9am – 8am each day The Allotment Act of 1950 states that only hens and rabbits should be kept on an allotment site

ENV1819/28 Response to Public Participation

Kathy Andrews – Cllr P Ashton responded, 18 months ago BTC spoke to the Technical

officers at BDMC re the play area They stated that at present there is no room in the Hoyle Court area for further play equipment They will not install adult exercise play equipment due

to a change in the law A picnic bench being situated in the area could be requested in the area

ACTION - Request that the Clerk brings a report to the next meeting re the possibility of a

picnic bench in the area and other repairs and solutions

Nick Milsom – Cllr L Ware responded by asking about safety issues for those volunteering

on the site The clean ups at present do not include going into the water, as debris is around the bank edge All risk assessments are conducted prior to any public facing event

John Turner – Cllr P Ashton responded, by stating that there are two issues to attend to The noise abatement and the legal nature of poultry being kept on the site BDMC are

responsible for the noise abatement, however, there needs to be further discussion re the enforcement of the local agreements with BHS

ENV1819/29 Baildon Horticultural Society

Members were not present

ENV1819/30 Important information from councillors and staff

Cllr P Ashton reported that Dave McDougall from Litter Free Baildon, has asked if there have ever been a report on the car park at The Eaves car park when it is most used etc, due to the volume of litter in the area Could a strategy be developed to combat the issues? Also, can the Litter Free Baildon campaign be further advertised by BTC

ENV1819/31 Response to important information from councillors and staff

Cllr Dixon discussed the enforcement options in the area around dropping of litter and who acts as an Enforcement Agency in the area Mark Scrimshaw stated that the Police have been asked to attend the area and conduct enforcement, but none have been conducted

ACTION: a request to be sent to the Community Safety Committee to request that this issue

is brought up as an agenda at their next meeting Cllr Vasey is requested to attend the next Environment meeting to report

ENV1819/32 Clerk’s report

The Clerk reported that abatement notices were due to be served on some of the Charlestown Allotment holders, due to excessive noise from cockerels on the plots, which

were adjacent to Venice Mews There had been discussions with BHS who were working with BDMC Environmental Health officers

ENV1819/33 Environmental Wardens report

It was reported that the path maintenance in the area had been conducted by Bradford Works There have been some communication difficulties, but this was being pursued by the Warden Feedback is required by the management of the team to let the warden or clerk know when work has been completed in the area There are some working at height issues

to address and who can complete this type of maintenance in the area

Cllr G Dixon proposed, seconded by Cllr L Ware and resolved to request a report by the

Clerk on the work conducted by Bradford works as detailed below;

1 Itemises clearly on a month by month basis the work done (hours and number of workers)

2 Describes, with before and after photos if possible, what work has been undertaken

as above

3 Provides a full financial expenditure report, which aligns with 1 - ie month by month analysis

4 Provides clear and current information about the current contract and terms, and the duration of the contract

5 Learning review - after six months operation, what has been learnt about this arrangement and how can it be improved

Baildon in Bloom have asked for a water tap to be fitted to the outside of the toilets to allow them access for filling their water trolleys This item will be referred to the next Economy Committee in October 2018

A company in Keighley have been recommended by Iron Octopus re the restoration of the iron railings at the Tong Park War memorial This requires a mobile furnace and enquiries have been sent through to the company

ACTION: Cllr Dixon to make enquiries into the feasibility of a local history day relating to the

second world war with Tish and Mike Lawson of Baildon Historical Society

ENV1819/34 Deferred items from the previous Committee meeting

Bracken Hall Sub Committee update – Richard White reported that the Sub-Committee

will meet on Friday the 3rd of August Some important issues recently raised, included the management of the garden, and the broader Shipley Glen experience

Efficiency savings – Cllr J Ashton reported that there is a budget line titled General This

item will be deferred to the next agenda, with input from the RFO requested

Woodland management plan – Fairbank wood – It was agreed that a site visit would take

place on the 10am on the 24th of August for Councillors

ENV1819/35 Baildon Plan

Proposed by Cllr P Ashton seconded by Cllr G Dixon, and resolved to make the following

recommendations to Cllr Flecknoe for inclusion in the Baildon Plan update;

Amend - Continue to support Bracken Hall Countryside Centre

Amend - Maintaining and improving play areas Amend - Protecting and enhancing public and green spaces Amend - Encouraging recycling

Add - Working with partners to enhance and sustain Baildon Moor Add - Work with others to improve the River Aire in Baildon and maintain its tributaries Add - Encouraging and supporting reduction, reuse and recycling of materials including plastics

Remove - Reducing Baildon’s carbon footprint Other questions remain unchanged

ENV1819/36 Former telephone boxes

1 Noted the transfer of ownership

2 Proposed by Cllr J Ashton, seconded by Cllr P Ashton and resolved to delegate a

budget of £1K from the litter bin/ street furniture budget to lock off the boxes, re-glaze and paint the boxes

3 Defer all further to the next meeting of the committee

ENV1819/37 Bench restoration

An email was received from a local resident who has privately restored the public bench outside her home She requested that the Council looks at the feasibility of private funding to restore other benches in the area

Proposed by Cllr P Ashton seconded by Cllr L Ware and resolved that a fully costed

proposal from Cllr J Ashton to be prepared over the summer period

ENV1819/38 Income generation

Deferred to the next meeting

ENV1819/39 Promotional opportunities

Denso Marston River Aire

ENV1819/40 Items for future agenda

• Hoyle Court Play area – report from the Clerk

• Economy Agenda October – Baildon in Bloom tap to be fitted to the public toilets

• Local History Day – Cllr Dixon

• Local Telephone boxes

• Bench restoration

• Efficiency savings

• Bradford Works – report

• Income generation

• Fairbank Wood

• Bowling Green

ENV1819/41 Next meeting date

The next meeting of the Environment Committee will be on Tuesday 30th October at 7.30pm

in Baildon Library

Town Clerk Tel (01274) 593169 Email: clerk@baildontowncouncil.gov.uk