Module 1: Introduction to Outlook 2000 Team Folders

Contents Overview 1 Introducing Team Folder Applications 2 Deploying the Team Folders Wizard 16 Using the Team Folders Wizard 28 Lab A: Installing Team Folders 40 Review 55 Module

Contents

Overview 1

Introducing Team Folder Applications 2

Deploying the Team Folders Wizard 16

Using the Team Folders Wizard 28

Lab A: Installing Team Folders 40

Review 55

Module 1: Introduction

to Outlook 2000 Team Folders

to represent any real individual, company, product, or event, unless otherwise noted Complying with all applicable copyright laws is the responsibility of the user No part of this document may

be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of Microsoft Corporation If, however, your only means of access is electronic, permission to print one copy is hereby granted

Microsoft may have patents, patent applications, trademarks, copyrights, or other intellectual property rights covering subject matter in this document Except as expressly provided in any written license agreement from Microsoft, the furnishing of this document does not give you any license to these patents, trademarks, copyrights, or other intellectual property

 2000 Microsoft Corporation All rights reserved

Microsoft, ActiveX, BackOffice, FrontPage, MSDN, MS-DOS, Outlook, PowerPoint, Visual Basic, Visual C++, Visual InterDev, Visual J++, Visual Studio, Windows, and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the U.S.A and/or other countries/regions

Other product and company names mentioned herein may be the trademarks of their respective owners

Project Advisor: Anne Bockman (Excell Data Corporation)

Project Lead and Instructional Designer: Josh Barnhill (Volt Technical)

Lead Program Manager: Colleena Carr

Technical Contributor: Chris Lodwig

Graphic Artist: Andrea Heuston (Artitudes Layout and Design)

Editing Manager: Lynette Skinner

Editor: Tom Blood (Volt Technical)

Copy Editor: Kaarin Dolliver (S&T Consulting)

Online Program Manager: Debbi Conger

Online Publications Manager: Arlo Emerson (Aditi)

Online Support: David Myka (S&T Consulting)

Multimedia Development: Kelly Renner (Entex)

Testing Leads: Sid Benavente, Keith Cotton

Testing Developer: Greg Stemp (S&T OnSite)

Production Support: Ed Casper (S&T Consulting)

Manufacturing Manager: Rick Terek (S&T OnSite)

Manufacturing Support: Laura King (S&T OnSite)

Lead Product Manager, Development Services: Bo Galford

Lead Product Manager: Janet Wilson

Group Product Manager: Robert Stewart

Instructor Notes: Introduction to Outlook 2000 Team

Folders

This module provides students with an overview of Microsoft® Outlook® team

folders

At the end of this module, students will be able to:

Describe the capabilities of Microsoft® Outlook® 2000 team folders and define the various applications that you can create by using the Team Folders Wizard

Deploy the Team Folders Wizard

Create team folder applications by using the Team Folders Wizard, and then deploy the team folder applications to users

Materials and Preparation

This section provides you with the materials and preparation needed to teach this module

Materials

To teach this module, you need the following materials:

Microsoft PowerPoint® 2018a_01.ppt

Module 1, “Introduction to Outlook 2000 Team Folders”

Preparation

To prepare for this module, you should:

Read all of the materials for this module

Read the instructor notes and margin notes for the module

Complete the lab

Presentation:

45 Minutes

Lab:

45 Minutes

Module Strategy

Use the following strategy to present this module:

Introducing Team Folder Applications Describe the benefits of creating team folder applications Explain the functional roles of each type of Team Folders Kit user Explain that team folder applications leverage the capabilities of folder home pages Describe the components common to team folder applications Describe the

capabilities of the six custom Team Folder Templates Provide a demonstration of running the Team Folders Wizard and administering a team folder application

Deploying the Team Folders Wizard List and describe the components of the Team Folders Kit Explain how to ensure that server requirements are met before deploying the Team Folders Kit Explain the requirements of computers running the Team Folders Wizard and the requirements of computers running team folder applications Explain how to prepare network servers to handle team folder applications Explain how to customize the default installation locations for the wizard so that users are not required to type addresses manually Explain how to address common team folder application installation issues

Using the Team Folders Wizard Explain how to determine which team folder application a workgroup requires Show how to start the Team Folders Wizard, choose a template, name the application, choose a location for the application, choose team members, and administer the application Describe how to remove a team folder application

Overview

Introducing Team Folder Applications

Deploying the Team Folders Wizard

Using the Team Folders Wizard

At the end of this module, you will be able to:

Describe the capabilities of Microsoft® Outlook® 2000 team folders and define the various applications that you can create by using the Team Folders Wizard

Deploy the Team Folders Wizard

Create team folder applications by using the Team Folders Wizard and then deploy them to users

In this module, you will learn

about developing team

folder applications for

Microsoft Outlook 2000 By

using the Team Folders

Wizard, you can move

beyond basic public folders

to develop full-featured

collaborative solutions for

Outlook 2000

Introducing Team Folder Applications

Team Project - Microsoft Outlook

File Edit View Favorites Tools Actions Help

Done

New Send/Receive Team Project - Team Folder

Team Information Welcome Information

Welcome Information Links Mission Statement Goals Policies

Home Discussion Documents Team Calendar Team Tasks Team Contacts

Team Folder Home Page

The Team Folders Wizard is included in the Team Folders Kit The wizard is an extensible Component Object Model (COM) add-in for Outlook 2000 that provides a simple user interface and set of collaborative applications The wizard requires no programming to create applications that can be used for discussion groups, issue tracking, calendar sharing, contact lists, and task tracking

Team folder applications are based on folder home pages, a feature of Outlook 2000 that enables you to associate a Web page with a public folder The folder home pages that the wizard creates offer a great starting point for the customization of your own Web-style folder home pages

Slide Objective

To present the Web-style

user interface of a team

folder application

Lead-in

Team folder applications

enable you to quickly build

full-featured collaborative

solutions, without requiring

custom programming

Reinforce the point that

Outlook 2000 team folder

applications are not

intended for certain

administrative tasks (such

as creating public folders)

They are intended to be an

end-user tool

Benefits of Team Folder Applications

Sharing Information Among Workgroups

e

Browsing a Web-like User Interface

Notifying Users About New Applications

Exchange Server

The Team Folders Kit gives IT departments a tool to distribute to Outlook 2000 users that gives them the ability to create their own collaboration applications that use Outlook 2000 and public folders This means that small workgroups and departments can create and maintain their own applications without relying

on IT for development and management resources The role of the IT department is thereby limited to creating and administering the infrastructure on which solutions are built, rather than building the solutions themselves

Team folder applications created by using the Team Folders Wizard, Outlook 2000, and Exchange Server provide the following specific benefits to teams within organizations

Sharing Information Among Workgroups

Because team folder applications exist within the Exchange Server public folder infrastructure, these applications and the associated information are

automatically shared among users in a workgroup These applications can be replicated throughout an organization Administrators retain control over user access and level of permissions

Browsing a Web User Interface

Folder home pages provide a Web user interface (UI) to users for collaborative applications Folder home pages can provide user assistance, display summaries

of application information, and provide an intuitive interface for application features and commands

Slide Objective

To show the benefits of

using team folder

applications

Lead-in

Team folder applications

created by using the Team

Folders Wizard,

Outlook 2000, and

Exchange Server offer many

benefits to teams within

organizations

Notifying Users About New Applications

When you deploy a new team folder application, users can automatically be informed with an embedded hyperlink in an e-mail message This link can easily be added to the user’s Outlook Bar Users can then access applications by either clicking the shortcut in the Outlook Bar or by browsing the Outlook 2000 Folder List

Accessing Team Folder Applications While Offline

Users who are offline can access team folder applications through Exchange Server If a user changes information in the team folder application while offline, these changes are synchronized with Exchange Server when the user is online again With optional filtered synchronization, application information can be synchronized so that only desired information takes up space on the user’s local hard disk For example, a manager might see a summary of weekly sales figures while a salesperson might see detailed daily sales reports

Controlling Application Data and Permissions

Administrators control permissions for application data backup and application access by using Exchange Server administration tools Additionally, by using the team folder application interface, you can add new team members once and have the change propagate through all of the folders in the application

Defining Team Folder Roles

Team Folder users are grouped into four different types: team members, team leaders, network administrators, and application developers For example, in the

lab solution for course 2018A, Creating and Customizing Team Folders, Brad

Sutton is the director of the Computer Services Department Brad is an example

or Exchange Server

Slide Objective

To list and describe the

functional roles of Team

Folders Kit users

Lead-in

Different categories of users

use team folder applications

and the Team Folders

Wizard in different ways

Clarify that an administrator

is typically responsible for

setting up the Team Folders

Wizard for team leaders,

and team leaders run the

wizard to create team folder

applications for team

members

Application Developers

Application developers can develop custom applications that are deployed by the Team Folders Wizard Because components of the Team Folders Kit were designed to be easily modified, system administrators with Web development skills may function as application developers

Application developers are experienced Web developers who may be applying their HTML (Hypertext Markup Language) and DHTML (dynamic HTML) skills to Outlook 2000 for the first time Although application developers can be assumed to be proficient in using HTML, scripts, ActiveX®, and other Web-development technologies, they might be less knowledgeable about

Outlook 2000 and Exchange Server

Leveraging Folder Home Page Capabilities

Because code on the team folder Web pages runs in the context of the Outlook 2000 application, the Web pages can contain script and ActiveX controls that access Outlook data

You use the Home Page tab of the Properties dialog box for a folder to

associate a Web page with a folder, and to specify whether the Web page is displayed by default when a user clicks the folder

For more information about using folder home pages, see “Creating a Folder Home Page” in module 3, “Creating a Custom Team Folder Template”

of course 2018A, Creating and Customizing Team Folders

Slide Objective

To present the Home Page

tab of the Properties dialog

box

Lead-in

In Outlook 2000, you use

the Home Page tab of the

Properties dialog box to

associate a Web page with

a folder

Note

Components Common to Team Folder Applications

Team Folder Administration Page

Links for creating new items

Other application-specific commands

The Team Folders Wizard can be used to create six different types of team folder applications: Team Project, Team Contacts, Document Library, Team Tasks, Team Calendar, and Discussion Forum The wizard provides a template for each application

The Team Folder Templates share a set of features that provide users with a common application infrastructure, including an Administration page and folder home pages

Team Folder Administration Page

In each team folder application, two subfolders contain administrative information:

Administration folder Contains forms for sending messages and managing

text displayed by the application home page The folder home page of the Administration folder is a wizard-like tool that the application’s

administrator (usually the team leader who created the team folder) uses to manage the team folder application

Team folder Contains an Outlook Contact item for each team member who

uses the application The team folder home page enables the administrator

to add or remove new team members, send e-mail messages to all team members, and so on

Team folder applications

automatically provide the

infrastructure to help users

navigate through and use

them

Team Folder Home Pages

The top-level folder of each of the six types of team folder applications contains

a folder home page that functions as the home page for the entire application Each folder home page guides users through the application functions and provides easy access to Help and other resources In addition, each team folder application subfolder contains its own home page Subfolder home pages provide information specific to different functions and components within the application

Features of Team Folder Home Pages

Each team folder home page contains:

Welcome message Contains a message welcoming users to the application

and provides a general overview of the team folder Team leaders customize this message

Top News area Keeps users up-to-date on team activities and other current

information Team leaders customize this content

Navigation links Displays links at the top of the folder home page browser

window Users can click the links to display each subfolder home page within the application (for example, Document Library and Team Contacts)

Show Me area Lists a set of views for the Outlook 2000 items (for example,

Post items and Contact items) contained in the folder Users can use these views or create their own custom views

Find feature This feature enables users to locate specific items within the

• E-mail item automatically addressed to all team members

Other application-specific commands Displays commands specific to the

type of item that is stored in the folder For example, in the Team Calendar

application, clicking Go to Today displays the calendar for the current day

Use of the Outlook View Control

Each team folder home page includes an Outlook view control to provide folder views and access to the items in the subfolders You can also use this control in other Web pages as well as in Microsoft Visual Basic® or Microsoft Visual Basic for Applications forms

Team Folder Templates

Team Project

The Team Project application contains a complete set of folders for a collaborative project The other five team folder applications (Discussion Forum, Document Library, Team Calendar, Team Contacts, and Team Tasks) enable you to individually create any of the subfolders (which correspond to the team folder application types) within the Team Project application

The Team Project application combines all of the functions of the five applications listed in the following sections

Discussion Forum

The Discussion Forum application enables users to post linked messages as conversation threads Users can either post or reply to a message Team members can view messages organized into the following groups:

The Team Project

application includes all of

the functionality of the other

five types of team folder

applications

Delivery Tip

As you discuss each of the

Team Folder Templates,

show students how the

resulting team folder

application appears by

showing a previously

created example

Document Library

The Document Library application enables users to share documents by placing files in a library that is available to all team members Team members can view all documents, or they can view documents grouped by either author or

category

Team Calendar

By using the Team Calendar application, users can publish meetings and events

of interest to the team Users can also send invitations to other team members who can add the meetings and events to their personal Outlook 2000 calendars Team members can also use the Team Calendar application to schedule appointments and team meetings, and to view the calendar for a single day, a workweek, a full week, or a full month

Team Contacts

By using the Team Contacts application, users can publish names, phone numbers, addresses, and other information about customers, suppliers, partners, and so on Users can view Contact items by displaying address cards, a

complete contact list, or a list of contacts grouped by company, category, or city Users can also edit contact information

Team Tasks

By using the Team Tasks application, users can create a shared task list to help team members coordinate activities Users can view personal tasks, all tasks, or tasks grouped by owner or area

Demonstration: Team Folders Wizard

In this demonstration, the instructor will run the Team Folders Wizard and administer the new team folder application

Running the Team Folders Wizard

In this exercise, the instructor will create a team folder application by running the Team Folders Wizard The wizard guides you through the steps of creating the application

To run the Team Folders Wizard

1 Start Outlook 2000

2 To display the Folder List, on the View menu, click Folder List

3 On the File menu, point to New, and then click Team Folder

4 On the Welcome to Team Folders Wizard step, click Next

5 On the Choose type of team folder step, click Team Project, and then click Next

6 In the Enter the title of your team folder step, in the Enter the title of your team folder box, type DNS2018A Class Demo and then click Next

7 On the Choose team folder destination step, click Choose Folder

8 In the Select Folder dialog box, click New

9 In the Create New Folder dialog box, in the Name box, type Demo

10 In the Select where to place the folder tree control, navigate to \\Public Folders\All Public Folders\, click All Public Folders, and then click OK

11 If the Add shortcut to Outlook Bar dialog box appears, select the Don’t prompt me about this again check box, and then click No

Slide Objective

To introduce the concept of

a team folder by creating a

team folder application

Lead-in

In this demonstration, the

instructor will create a team

folder application by using

the Team Folders Wizard

The procedures are

included for student

reference only Do not

perform these steps on

student computers

12 In the Select Folder dialog box, click OK

13 On the Choose team folder destination step, in the Web page destination box, verify that the text <YourServerName> is selected, type localhost and then click Next

14 In the Select members dialog box, click Add

15 In the Select Collaboration Users dialog box, select the Computer Services distribution list, click Add Users, and then click OK

16 In the Select Members dialog box, click Next

17 In the Team Folders Creation Summary Information dialog box, review

the information presented

Administering a Team Folder Application

In this demonstration, the instructor will administer the Team Folders that was created

To edit the welcome message

1 Under Edit Folder Information, click the Welcome and News hyperlink

2 Click Edit Welcome Message

3 On the WelcomForm_admin – TeamFolder_Admin (HTML) form, in the Enter your welcome information below box, type Welcome to the DNS2018A Demo!

4 Click Save and Close

To edit top news information

1 On the Administration Web page, click Edit Top News

2 On the TopNewsForm_Admin – TeamFolder_Admin (HTML) form, in the Your Top New Stories box, type Team Folders are up and running

3 Click Save and Close

To edit the announcement e-mail message

1 On the Administration Web page, under Edit Folder Information, click the Announcement e-mail hyperlink

2 Click Send Announcement

The Welcome to our folder Invite_Admin (HTML) message appears with

a hyperlink to the folder

To add a hyperlink to a readme file about the Team Folders Kit

1 In Outlook 2000, if the Folder List is not displayed, on the View menu, click Folder List

2 If it is not already expanded, in the Folder List, expand Public Folders/All Public Folders/DNS2018A Class Demo/Demo

3 In the Folder List, navigate to Public Folders/All Public Folders/Computer Services, and then click the Administration folder

4 On the Administration Web page, under Edit Folder Information, click Links

5 Click Edit Links

6 In the List the URLs you want to provide to your team box, type Team Folders Kit Readme

Additional Team Folder Documentation:

http://localhost/downloads/readme.htm

7 Click Save and Close

8 Close the Administration page

9 Click the Computer_Services folder

10 If the Security Warning for the Microsoft Outlook View Control dialog box appears, click Yes

Deploying the Team Folders Wizard

Components of the Team Folders Kit

Meeting Server Requirements

Meeting Team Folder Requirements

Preparing Network Servers

Customizing the Default Installation Addresses

Addressing Common Installation Issues

The Team Folders Kit contains all of the files that are necessary to deploy and use the Team Folders Wizard By deploying the Team Folders Wizard, team leaders with access privileges can create team folder applications for group members Deploying the Team Folders Wizard is not difficult, but it does require some advance planning and preparation To successfully deploy the wizard in your organization, you must perform the following steps:

1 Ensure that the network server meets minimum requirements

2 Ensure that team folder owner and client requirements are met on computers used by team folder owners (normally team leaders) and team folder clients (normally members of teams)

3 Prepare the network servers This involves publishing an invitation form in the Exchange Server Organizational Forms Library and making the Team Folders Wizard Setup program and supporting files available to team leaders

4 Customize the default installation addresses for the Team Folders Wizard

Slide Objective

To outline the requirements

for deploying the Team

Folders Wizard

Lead-in

Team leaders in your

organization with access to

public folders can use the

Team Folders Wizard to

create team folder

applications

Components of the Team Folders Kit

Invitation Form

ActiveX Controls

Outlook view control

Outlook permissions control

Team Folders Wizard Setup

To ensure that all team leaders can send the Invitation form, this form needs to

be published in the Exchange Server Organizational Forms Library The Team Folders Kit includes a personal folders file (Invite.pst) containing the form, and

a utility (Vbinvite.exe) that an Exchange Server administrator can run to automatically publish the invitation form To install the Team Folders invitation form, the Exchange Server administrator must have sufficient permissions to publish to the Organizational Forms Library (minimum of a Contributor permission)

Slide Objective

To list the components of

the Team Folders Kit

Lead-in

The Team Folders Kit

contains an invitation form,

ActiveX controls, the Team

Folders Wizard Setup

program, and supporting

documentation

ActiveX Controls

The folder home pages of the Team Folder Templates use two ActiveX controls:

Outlook view control Provides an Outlook 200 folder home page with the

ability to display the contents of an Outlook folder, to control folder views, and to create, open, print, and delete folder contents

Outlook permissions control Provides a program with a limited ability to

set and change Access Control Lists (ACLs) that protect Microsoft Exchange public folders for the purpose of administering team folders created by the Microsoft Outlook 2000 Team Folders Wizard

By default, the folder home pages download these controls from the Microsoft Web site

http://activex.microsoft.com/activex/controls/office/control_name

by means of an algorithm within Microsoft Internet Explorer However, organizations in which users do not have access to the Internet can configure the folder home pages to download the controls from a server on the

organization’s local area network The Team Folders Kit includes cab files containing the controls, and utility files (Codebase.bat and Codebase.inf) that are used to specify the location of these source files

Team Folders Wizard Setup

Before a team folder application can be created, the team leader must install the Team Folders Wizard and the Team Folder Templates The Team Folders Wizard Setup program is a self-contained executable file (Oltfwiz.exe) that a team leader can run from a shared network folder or receive from the administrator as an e-mail attachment

Supporting Documentation

Documentation includes the Team Folders Deployment and Customization Guide, the Microsoft Outlook View Control Programmer’s Reference, and the Microsoft Outlook Permissions Control Programmer’s Reference This documentation is located in the Docs folder of the Team Folders Kit installation directory (by default, C:/TFKit/Docs) The installation folder also contains a Readme file, which includes information developed after the guides were published

Meeting Server Requirements

Public folders with owner permissions for the team leaders who will be using the Team Folders Wizard

A file server, HTTP server, or FTP server where team leaders can publish folders and files

Web publishing support

FrontPage Server Extensions

Office 2000 Server Extensions

Exchange Server 5.0 or later To use the Team Folders Wizard, the server

must run Exchange Server version 5.0 or later

Public folders Establish public folders with owner permissions for the team

leaders who will be using the Team Folders Wizard

A file server, HTTP server, or FTP server Provide a server where users can

create folders and files A file server can be a dedicated server or a shared network drive File Transfer Protocol (FTP) servers must have Hypertext Transfer Protocol (HTTP) addresses mapped to the FTP addresses to which users will publish files The following applications and tools are

recommended when using HTTP or FTP servers

• Microsoft Internet Information Server version 4.0 or later with Microsoft FrontPage® 98 (or later) Server Extensions

• FrontPage 98 (or later) Server Extensions or Microsoft Office 2000 Web Server Extensions (required by FTP servers)

Web publishing support One of the following must be installed:

• FrontPage Server Extensions Microsoft FrontPage 98 (or later) Server

Extensions are provided when you install FrontPage or the Office 2000 Server Extensions

• Office 2000 Server Extensions These extensions are installed by default

with Microsoft Office 2000 Standard, Office 2000 Professional, and Office 2000 Premium

Slide Objective

To list the server

requirements to deploy the

Team Folders Wizard

Lead-in

The first step in deploying

the Team Folders Wizard is

to ensure that the network

server meets certain

requirements

Meeting Team Folder Requirements

Team Folder Owner (Team Leader)

Team Folder Owner (Team Leader)

Outlook 2000 with CDO

Outlook 2000 with CDO

Web Publishing Wizard

Web Publishing Wizard

Team Folder Client (Team Member)

Team Folder Owner Requirements

Before installing the Team Folders Wizard, verify that the following applications and components are installed on each team leader’s computer:

Outlook 2000 with CDO Collaboration Data Objects (CDO) is an optional

component included with Outlook 2000 CDO is an object model that gives applications direct access to the Messaging Application Programming Interface (MAPI) used by Outlook to structure its data storage

Web Publishing Wizard This is required only if a team leader plans to

publish folder home pages on an FTP server, or on a HTTP server without Microsoft FrontPage Server Extensions Web Publishing Wizard is a standard component installed with Microsoft Internet Explorer 5.0

Internet Explorer 5 or later Internet Explorer 5 is included with

Office 2000

Team Folder Client Requirements

Before using a team folder application, verify that the following components are installed on each team member’s computer:

Outlook 2000 Outlook 2000 is part of Office 2000 and is available separately

Internet Explorer 5 or later Internet Explorer 5 is included with

Office 2000

Slide Objective

To describe the owner and

client requirements for using

the Team Folders Wizard

Lead-in

To use the Team Folders

Wizard, certain products

and technologies must be

installed on owner and client

computers

Emphasize that the Web

Publishing Wizard is

required only if a team

leader plans to publish to an

HTTP server or to an FTP

server without Microsoft

FrontPage Server

Extensions

Preparing Network Servers

ControlsURL="http://Your_Server_Name/Downloads"

iis – [Console Root\Internet Information Server\* silba_2\Default

Console Window Help

Name Action View

codebase.bat codebase.inf oltfacl.cab oltfwiz.exe outlctlx.cab

SCRIPTS IISADMPWD msadc Mail _vti_bin Exchange Downloads

To prepare the network servers to support Team Folders Wizard deployment and use, administrators must:

Set up the Organizational Forms Library on a server running Exchange Server

Make the invitation form available to users

Make the Team Folders Wizard Setup files available to team leaders

Enable the Team Folders Wizard Setup program to run without user intervention

Setting Up the Organizational Forms Library

Forms saved in the Organizational Forms Library are stored on the computer (that must be running Exchange Server), and are accessible to everyone in your organization Exchange Server is required to publish to this library, and the Exchange Server administrator must have Write permission to the hidden folder where the forms are stored

To create the Organizational Forms Library:

1 In Exchange Administrator, on the Tools menu, click Forms Administrator

2 In the Organization Forms Library Administrator dialog box, click New

Slide Objective

To show the configuration of

the complete Downloads

directory and Codebase.inf

string

Lead-in

Preparing the network

servers involves publishing

the invitation form in the

Organizational Forms

Library and making Team

Folders Wizard Setup and

supporting files available to

users

3 In the Create New Forms Library dialog box that appears, click OK, and then click Permissions

4 Set the appropriate permissions for your organization

Organizations do not typically grant permissions for end users to publish forms in the Organizational Forms Library

5 Click OK

6 To close the Organization Forms Library Administrator dialog box, click Close

Publishing the Invitation Form

When team leaders create a team folder application, they can send an invitation form to team members This form tells the members about the application and provides a button to click to add a shortcut to the application to the Outlook Bar To make this form available in the Organizational Forms Library, run the Vbinvite.exe program Write permission to the Organizational Forms Library is required to run this utility, which an Exchange Server administrator usually runs

Making Team Folders Wizard Setup Files Available to Users

You should place the Team Folders Wizard Setup and supporting files in the location from which users typically download components If your network users can download software from the Internet, no special steps are necessary to download the components because any Outlook 2000 user should be able to use the team folder applications created by the team leader with Team Folders Wizard

Downloading the Required ActiveX Controls Automatically

When a team member visits a team folder application for the first time, the team folder home page automatically downloads directly from the Microsoft Web site the ActiveX control that the page requires

Note

Making ActiveX Controls Available on an Intranet

If the team leader who runs the Team Folders Wizard cannot download ActiveX controls from the Internet, you must make the controls that team folders require available on your intranet

To make files and ActiveX controls that the Team Folders Wizard requires available on an intranet:

1 From the folder that you created with Team Folders Kit Setup (default location is C:\TFKit), copy the following files to a Web share on your network:

2 Using a text editor, such as Microsoft Notepad, open the Codebase.inf file in

the shared folder and change the string that follows ControlsURL= to the

fully qualified network path or Uniform Resource Locator (URL) of the shared folder

For example, if you placed these files in a shared Downloads folder on a computer named Toolsrvr running Internet Information Server, you would change the statement to the following:

ControlsURL=http://Toolsrvr/Downloads/

3 Team leaders need to run the Codebase.bat file to install the Team Folders Wizard and to configure folder home pages that load controls from the intranet location

Instruct the team leaders who need to create team folder applications how to run the Codebase.bat file from the shared folder For example, you could send interested team leaders an e-mail message containing a shortcut to the shared file and instructions for running the Codebase.bat file

Enabling the Team Folders Wizard Setup Program to Run Without User Intervention

You can instruct the Team Folders Wizard Setup program to run without user intervention Using a text editor, such as Notepad, open the Codebase.bat file in

the shared folder and add the /q switch to the line that runs the Team Folders

Wizard Setup program, as shown in the following example

Oltfwiz.exe /q

Delivery Tip

Demonstrate how to publish

the Team Folders Kit Setup

files in an Internet

Information Server virtual

directory

Emphasize that users must

run the Codebase.bat file if

they have customized the

installation files If they run

the install from setup, the

changes to the install

directory of the ActiveX

components will not be

incorporated

Customizing the Default Installation Addresses

Creating a Registry Entry File

Using the Codebase.bat File to Import reg File Entries

REGEDIT4[HKEY_CURRENT_USER\Software\Microsoft\Office\Outlook

\Addins\Microsoft.OLTeamFolderWizard]

"DefaultTargetFolder"="\\\\Public Folders\\All Public Folders\\Users\\Team Folders"

"DefaultTargetURL"="http://TeamFolderServer"

REGEDIT4[HKEY_CURRENT_USER\Software\Microsoft\Office\Outlook

\Addins\Microsoft.OLTeamFolderWizard]

"DefaultTargetFolder"="\\\\Public Folders\\All Public Folders\\Users\\Team Folders"

"DefaultTargetURL"="http://TeamFolderServer"

regedit /s DefaultPaths.reg

If you establish a specific Exchange Server public folder or Web server folder for creating team folder applications, you can easily provide the addresses of these locations as the default addresses in the Team Folders Wizard This helps prevent users from specifying invalid paths for these locations You set these default paths in the wizard by setting entries in the registry

If you are using the Package and Deployment Wizard to install the Team Folders Wizard as part of an Office 2000 or Outlook 2000 rollout, you can use the CIW to set these registry entries Otherwise, you can create a registry entry (.reg) file that you can distribute to users

Creating a Registry Entry File

The registry settings for the default file locations are located at HKEY_CURRENT_USER\Software\Microsoft\Office\Outlook\Addins\

Microsoft.OLTeamFolderWizard

To designate the default public folder, specify the path of the public folder as a

string value named DefaultTargetFolder To designate the default Web server, specify the URL of the server as a string value named DefaultTargetURL

Slide Objective

To show how to use a

registry entry file to

customize the default

installation address for the

Team Folders Wizard

Lead-in

You can use registry entries

to set the path for default

addresses in the Team

Folders Wizard

For example, a reg file that sets the default public folder to \\Public Folders\ All Public Folders\Users\Team Folders and the default Web server to http://TeamFolderServer would contain the following lines:

REGEDIT4 [HKEY_CURRENT_USER\Software\Microsoft\Office\Outlook\Addins \Microsoft.OLTeamFolderWizard]

"DefaultTargetFolder"="\\\\Public Folders\\All Public Folders\\Users\\Team Folders"

"DefaultTargetURL"="http://TeamFolderServer"

Registry Editor uses the backslash character (\)as an escape character Consequently, you must double the backslash character when it appears inside string values in the reg file so that Registry Editor interprets it properly

Using the Codebase.bat File to Import reg File Entries

If you are using the Codebase.bat file to set the location from which to download the team folders ActiveX controls, you can add a line to the beginning of the Codebase.bat file to import the reg file settings before running Team Folders Wizard Setup (Oltfwiz.exe) To import settings from a reg file to the registry, use a command line in the batch file as shown in the following example:

regedit /s DefaultPaths.reg

Note

Addressing Common Installation Issues

Permissions Control Installation Issues

“Error 1200: Cannot initialize the Outlook Permission Control.“

Publishing the Invitation Form to the Organization Forms Library

Solution: Remove the form from your personal forms library

You may encounter difficulty in deploying the Team Folders Kit because of errors or certain known issues The following sections describe and provide solutions to common installation issues

Permissions Control Installation Issues

When customizing the installation files a common mistake is not making the controls available for download The following error message results:

"Error 1200: Cannot initialize the Outlook Permission Control."

If this error occurs when you try accessing the Administration page, the permissions control could not be downloaded The problem can be fixed in one

of two ways Delete the team folders that you just created Verify that the directory specified in the Codebase.inf file is the actual path to the HTTP share where the control is located Then run the wizard again to create the team folder application

Another solution is to copy the OlTFacl.ocx file into C:\Winnt\System32 After

copying this file, open the command prompt and type regsvr32 c:\winnt\system32\olTFacl.ocx and then navigate back to the administration

page

Slide Objective

To list common issues that

may need to be resolved

when deploying the Team