Publisher 2003 in Pictures

When the Save As window appears, create a new folder within the My Documents folder called Practice Publisher Files.. PUBLISHER BASICS 31To print the flyer, you’d click the icon.. When

Publisher 2003

In Pictures

by Nancy Mingus

www.inpics.net

Publisher 2003 In Pictures

Copyright

This book is provided under a Creative Commons license at:

creativecommons.org/licenses/by-nc-nd/2.5/

You are free to download, copy, and share this electronic book with others

However, it is illegal to sell this book, or change it in any way

If you’d like to sell or change it, just contact us at contact@inpics.net

Trademarks and Disclaimer

Visibooks™ is a trademark of Visibooks, LLC All brand and product names in this book are trademarks or registered trademarks of their respective companies

Visibooks™ makes every effort to ensure that the information in this book is accurate However, Visibooks™ makes no warranty, expressed or implied, with respect to the accuracy, quality, reliability, or freedom from error of this document or the products described in it Visibooks™ makes no representation or warranty with respect to this book’s contents, and specifically disclaims any implied warranties or fitness for any particular purpose Visibooks™ disclaims all liability for any direct, indirect,

consequential, incidental, exemplary, or special damages resulting from the use of the information in this document or from the use of any products described in it Mention of any product does not constitute an endorsement of that product by Visibooks™ Data used in examples are intended to be fictional Any resemblance to real companies, people, or organizations is entirely coincidental

ISBN 1597061166

TABLE OF CONTENTS i

Table of Contents

Publisher Basics 1

Create a new document 2

Work with text 14

Enhancing Documents 33

Change colors 34

Insert text boxes 48

Insert pages 58

Flow text to other boxes 60

Format text 67

Import text 78

Insert graphics 83

Add page numbers 89

TABLE OF CONTENTS

ii

Refining Documents 93

Check spelling 94

Change spacing 96

Align/distribute graphics 104

Rotate text and graphics 109

Flow text around graphics 112

Add tables and graphs 116

Brochures and Newsletters 123

Create a brochure from a template 124

Create a newsletter from a template 131

Create a newsletter from scratch 141

Advanced Features 157

Change defaults 158

Employ Autoshapes 161

Employ Pack and Go 169

Check design 175

PUBLISHER BASICS 1

Publisher Basics

In this section, you’ll learn how to:

• Create a new document

• Add personalized data

• Work with text

PUBLISHER BASICS 3

2 In the New Publication pane, click Publications for Print

PUBLISHER BASICS

4

Select a design type

1 In the Publications for Print list, click Flyers

PUBLISHER BASICS 5

Select a design layout

1 Under Flyers, click Announcement

PUBLISHER BASICS

6

2 In the Thumbnails pane, click Party Announcement Flyer

A brief message will flash, telling you that Publisher is changing your document

PUBLISHER BASICS 7

The screen should look like this:

Publisher, a Wizard will start and ask you to enter it

PUBLISHER BASICS

8

Add personalized data

1 On the Menu Bar, click Edit, then Personal Information

2 When the Personal Information window appears, click Other

Organization

7 In the Organization Name box, type

Anyville Preservation League

PUBLISHER BASICS

10

8 In the Tag line or motto box, type:

Preserving our past for all our tomorrows

9 Click the button

PUBLISHER BASICS 11

The personal information should be added to the flyer

PUBLISHER BASICS

12

Save the document

1 On the Toolbar, click the icon

2 When the Save As window appears, create a new folder within

the My Documents folder called Practice Publisher Files

Tip: Click the icon in the Save As window

When the new folder appears, type:

Practice Publisher Files

3 Double-click the Practice Publisher Files folder so it appears in

the Save in box:

PUBLISHER BASICS

14

Work with text

Enter text directly

1 Click the blue text box

Tip: If all the text in the box isn’t selected when you click in it, click somewhere else, then click back in the box

PUBLISHER BASICS 15

2 Type:

Twenty years ago, the Anyville Preservation League formed to save the Johnson house from demolition We have helped save over two dozen buildings.

The flyer should now look like this:

PUBLISHER BASICS 17

2 Press the DELETE key on your keyboard

The text should disappear:

PUBLISHER BASICS

18

3 Type:

The League has

The second sentence should now read like this:

PUBLISHER BASICS

20

6 On the next line after Headquarters, type:

Emma Publisher, President

The flyer should look like this:

PUBLISHER BASICS 21

Resize a text box

1 Click the text box that contains the text “826 Main Street.”

The text should be selected:

Tip: If the entire box isn’t highlighted as shown, click and drag over the text to select it

PUBLISHER BASICS

22

2 Place the cursor on the right center circle in the outline around

the text box

The cursor should change to a icon

PUBLISHER BASICS 23

3 Click and drag the right edge of the box until it aligns with the left

edge of the star graphic

The text should realign in the new box size:

PUBLISHER BASICS

24

4 Resize the rest of the text boxes on the right side of the flyer so

the boxes fit snugly around the text

When you’re done, it should look like this:

PUBLISHER BASICS 25

5 Resize the lower left text box so that the last line of text does not

show It should look like this:

PUBLISHER BASICS

26

Use Zoom features

1 On the Toolbar, click the drop-down arrow

2 When the menu appears, click 100%

PUBLISHER BASICS 27

The document view should look like this:

PUBLISHER BASICS

28

3 Click the drop-down arrow again, then click Whole

Page

PUBLISHER BASICS 29

The document view should return to its original size

PUBLISHER BASICS

30

Preview and print

1 On the Toolbar, click the icon

The flyer should now look like this:

PUBLISHER BASICS 31

To print the flyer, you’d click the icon

Don’t do this right now

2 Click the icon

3 Save the flyer, then close it

4 Exit Publisher

PUBLISHER BASICS

32

2 On the Toolbar, click the icon

3 When the Open Publication window appears, make sure

Practice Publisher Files appears in the Look in box

ENHANCING DOCUMENTS 35

4 Click the Anyville Party file, then click the button

ENHANCING DOCUMENTS

36

Click the text box with the word “Party” inside

The text box should look like this:

ENHANCING DOCUMENTS 37

5 Click the Font Color drop-down arrow

When the menu appears, click More Colors

6 When the Colors window appears, click one of the dark green

patches in the color grid

ENHANCING DOCUMENTS

38

7 Click the button

8 Click outside the text box

This should deselect the text

ENHANCING DOCUMENTS 39

The word “Party” should now be green

9 Highlight all the text in the lower left box

ENHANCING DOCUMENTS

40

10 Click the Font Color drop-down arrow

Then click Black in the color grid

11 Click on the text to un-highlight it

The text should now be black:

ENHANCING DOCUMENTS 41

Change background colors

1 Click the text box with the word “Party” inside

2 On the toolbar, click the drop-down arrow next to the icon

3 When the menu appears, click More Fill Colors

ENHANCING DOCUMENTS 43

The background color of the text box should be yellow

Tip: You can also change the fill pattern of text box

ENHANCING DOCUMENTS

44

Change color scheme

1 On the Menu Bar, click Format, then Color Schemes

ENHANCING DOCUMENTS 45

The Color Schemes panel should appear:

ENHANCING DOCUMENTS

46

2 Scroll down the list and click Mistletoe

ENHANCING DOCUMENTS 47

The colors in the flyer that you have not manually changed should adjust to the new color scheme

ENHANCING DOCUMENTS

48

Insert text boxes

1 On the Menu Bar, click Insert, then Text Box

ENHANCING DOCUMENTS 49

2 Move the cursor into the body of the flyer

The cursor will change to crosshairs:

ENHANCING DOCUMENTS

50

3 Move the cursor to the 1 inch horizontal/5.5 inch vertical mark:

Tip: You’ll know when the crosshairs are aligned correctly when the 1” line in the top ruler and the 5.5” line on the side ruler turn

ENHANCING DOCUMENTS 51

Also, the location numbers on the Status Bar will display 1.000,

5.500

ENHANCING DOCUMENTS

52

4 Click the mouse button and keep it held down

This will anchor the upper left corner of the new text box

5 Drag the crosshairs down and to the right until they are at the 3”

horizontal/6.75” vertical mark:

ENHANCING DOCUMENTS 53

6 Click the mouse button again to finish drawing the box

The box is now ready for you to enter text

ENHANCING DOCUMENTS

54

7 Click in the new text box and type:

About Our Group

ENHANCING DOCUMENTS 55

Click outside the text box to deselect it

The flyer should look like this:

ENHANCING DOCUMENTS

56

Move text boxes

1 Click the “About Our Group” text box to select it

ENHANCING DOCUMENTS 57

2 Drag the text box up so that the top left corner is at 1.0”

horizontal and 5.0” vertical

3 Drag the text box back down to its original location with the top

left corner at 1.0” horizontal, 5.5” vertical

ENHANCING DOCUMENTS

58

Insert pages

1 On the Menu Bar, click Insert, then Page

2 When the Insert Page window appears, click the Create one

text box on each page radio button

Leave the other options set at the defaults

ENHANCING DOCUMENTS 59

3 Click the button

A new page is added to the flyer, and a second page icon appears on the Status Bar:

ENHANCING DOCUMENTS

60

Flow text to other boxes

1 Click the icon on the Status Bar

This returns you to page one of the flyer

ENHANCING DOCUMENTS 61

2 Click the lower left-hand text box on page 1

ENHANCING DOCUMENTS

62

Notice the icon at the bottom of the text box:

ENHANCING DOCUMENTS 63

Tip: If the icon doesn’t appear at the bottom of the text box, click and drag the text box outline up until it does show

ENHANCING DOCUMENTS

64

3 Click the icon

The cursor should change to a tipping pitcher:

4 Click the icon

ENHANCING DOCUMENTS 65

5 Click the text box

ENHANCING DOCUMENTS

66

The overflow text from the text box on page 1 flows into the text box on page 2:

ENHANCING DOCUMENTS

68

2 On the first page of the flyer, triple-click in the “About Our Group”

text box

The text should be selected:

3 On the Menu Bar, click Format, then Font

ENHANCING DOCUMENTS 69

4 When the Font window appears, click the drop-down arrow in

the Font box

5 Scroll up or down in the list to Arial Black, then click it

ENHANCING DOCUMENTS

70

6 Click the Size drop-down arrow, then click 24

7 Click the button

The text should look like this:

ENHANCING DOCUMENTS 71

Employ bulleted lists

1 Click the icon

ENHANCING DOCUMENTS

72

2 In the text box on page 2, click at the end of the paragraph

3 Press the ENTER key on your keyboard twice

ENHANCING DOCUMENTS 73

4 Type:

The buildings we’ve saved over the past 20 years include:

5 Press the ENTER key

ENHANCING DOCUMENTS

76

Align text

1 On page 1 of the flyer, click the “ About Our Group” text box

2 On the Toolbar, click the icon

The text should be centered in the text box:

ENHANCING DOCUMENTS 77

3 Click the icon

The text should be right-aligned:

4 Click the icon again

When the menu appears, click Save Target As

3 When the Save As window appears, save the file in the Practice

Publisher Files folder

4 Close the Web browser

ENHANCING DOCUMENTS 79

5 On page 1 of the flyer, click the “Describe your location” text box

ENHANCING DOCUMENTS

80

On the Menu Bar, click Insert, then Text File

Tip: If the Text File option isn’t displayed in the menu, click the

at the bottom of the menu

This will display all the menu options

6 When the Insert Text window appears, make sure that the

Practice Publisher Files folder appears in the Look in box

ENHANCING DOCUMENTS 81

7 Double-click the Location document

ENHANCING DOCUMENTS

82

Its text should flow into the text box:

3 In Publisher, go to page 2 of the flyer

4 On the Menu Bar, click Insert, then Picture, then From File

ENHANCING DOCUMENTS

84

5 When the Insert Picture window appears, make sure that

Practice Publisher Files appears in the Look in box

Then double-click House.bmp

ENHANCING DOCUMENTS 85

The picture should appear in the flyer:

Tip: If you have Microsoft Office clipart installed on your

ENHANCING DOCUMENTS

86

Resize graphics

1 Click the bottom left corner of the frame and drag it up, until the

house is about 2 inches tall

The exact dimensions are displayed in the Status Bar:

ENHANCING DOCUMENTS

88

Move graphics

1 Click the graphic

2 Hold down the mouse button and drag the graphic to the top

right corner of the page

3 Release the mouse button

ENHANCING DOCUMENTS 89

Add page numbers

1 Go to the first page of the flyer

2 On the Menu Bar, click Insert, then Page Numbers

3 When the Page Numbers window appears, click the Position

drop-down arrow

ENHANCING DOCUMENTS

90

4 In the list that appears, click Bottom of page (Footer)

5 In the Alignment list, click the drop-down arrow, then Center

ENHANCING DOCUMENTS 91

6 Leave the Show page number on first page check box

checked

Then click the button

The page should now look like this:

7 Save the flyer, then close Publisher

ENHANCING DOCUMENTS

92

• Rotate text and graphics

• Flow text around graphics

• Add tables and graphs

REFINING DOCUMENTS

94

Check spelling

1 Open Publisher, then open the Anyville Party flyer

2 Click the box that contains the word “Party.”

3 On the Toolbar, click the icon

4 When the alert window appears, click the button

When the spelling check is finished, you’ll see an alert window:

7 Click the button

REFINING DOCUMENTS 97

2 On the Menu Bar, click Format, then Paragraph

REFINING DOCUMENTS

98

3 When the Paragraph window appears, click the down arrow

beside the Between lines box

REFINING DOCUMENTS 99

This should change line spacing to 1.25

REFINING DOCUMENTS

100

4 Click the down arrow again to change line spacing to 1

REFINING DOCUMENTS 101

5 Click the up arrow beside the After paragraph box

This should change paragraph spacing to 1 pt

REFINING DOCUMENTS

102

6 Click the up arrow again to change it to 2 pt

REFINING DOCUMENTS 103

7 Click the button

The text box should look like this:

REFINING DOCUMENTS

104

Align/distribute graphics

1 Click the green star beside the text “About Our Group.”

2 Hold down the CTRL key on your keyboard

REFINING DOCUMENTS 105

3 With the CTRL key still held down, click the small green star on

the left side of the page

4 With the CTRL key still held down, click the red star in the white

space

REFINING DOCUMENTS

106

5 On the Menu Bar, click Arrange, then Align or Distribute, then

Align Center

REFINING DOCUMENTS 107

The graphics line up, vertically centered:

REFINING DOCUMENTS 109

Rotate text and graphics

1 Click the “About our group” text box

2 Click the green circle at the top of the box