Access 2003 In Pictures phần 6 potx

The Customers table should now look like this, with the States arranged in descending alphabetical order:... The Customers table should now look like this, with the customer ID numbers

5 Click the button

The Customers table should now look like this, with BBC

highlighted:

6 In the Find and Replace window, click the button

Sort and filter records

Sort in descending order

1 Click the State column header

The table should look like this:

2 On the Toolbar, click the icon

The Customers table should now look like this, with the States

arranged in descending alphabetical order:

Sort in ascending order

1 Click the Customer ID column header to highlight the column

2 On the Toolbar, click the icon

The Customers table should now look like this, with the

customer ID numbers arranged in ascending order:

Filter records

1 Click in the State field for customer number 1

Notice that the State is Florida

2 On the Toolbar, click the icon

The Customers table should now look like this, showing all

customers whose State is Florida:

3 On the Toolbar, click the icon

The Customers table should show its original contents:

4 On the Menu Bar, click File, then Close to return to the

FoodStore1 database window

5 When the alert window appears, click the button

When to filter

Filtering records works like a query, bringing up specific information from a table

But unlike a query, your filtering doesn’t remain part of the database

When you perform a query and save it, the query remains with the database, even after you close it Filtering does not

Since you can’t save filtering like a query, filter records when you need quick results Think of filtering as a temporary, quick, “on the spot” query

Create table relationships

What are “relationships?”

Relationships are links that associate a field in one table with a field in another

An example is a school database with two tables:

Both tables have a Student Name field

By linking the Student Name fields, you make sure that John in the

Students table is the same John listed in the Math Class table:

Students Math Class

Student Name Address Student Name Grade

John John Jane Jane

Examine current table relationships

1 On the Toolbar, click the icon

2 On the Toolbar, click the icon

3 When the Show Table window appears, double-click

Customers

The Customers table should appear in the Relationships field:

4 In the Show Table window, double-click Employees

The Employees table should appear in the Relationships field:

5 Double-click Order Details

6 Double-click Orders

7 Double-click Products

8 In the Show Tables window, click the button

The relationships window should now look like this:

3 Click and drag the Orders table to place it between the

Customers table and Order Details table

4 Click the Order ID field in the Order Details table, then drag it

and rest it on top of the Order ID field in the Orders table

The Orders table should look like this:

5 Release the mouse button

When the Edit Relationships window appears, click the

button

The relationships window should now look like this:

The Order ID field in the Orders table is linked to the Order ID field in the Order Details table

The same Order ID number in both tables refers to the same

order

6 On the Menu Bar, click File, then Close to return to the

FoodStore1 database window

7 When the alert window appears, click the button

8 On the Menu Bar, click File, then Exit

Working with Forms

In this section, you’ll learn how to:

Modify forms

1 Start Access, then open the FoodStore1 database

2 In the Objects list, click Forms

3 Double-click Customer Form

4 When Customer Form opens, click the icon on the

Toolbar

Tip: The icon changes to Form View:

The form should look like this in Design View:

Add a field

1 On the Toolbar, click the icon

A list of fields in the Customers table should appear:

2 Click and drag the Address 2 field from the Customers field list

to the form

Place it between the Address 1 box and the City box:

3 Release the mouse button

There should be a new box on the form:

4 Close the Field List window

Change field position

1 Click the Address 2 box

2 Position the cursor over the move handle of the Address 2 box

It should turn into a black hand with a finger: