Access 2003 In Pictures phần 5 pdf

When the Lookup Wizard appears, click the I want the lookup column to look up the values in a table or query radio button.. Click the Customers table, then click the button.. When the

WORKING WITH TABLES

86

3 When the Lookup Wizard appears, click the I want the lookup

column to look up the values in a table or query radio button

Then click the button

4 Click the Customers table, then click the button

5 When next screen appears, double-click First Name

WORKING WITH TABLES

88

6 Double-click Last Name

7 Click the button

8 Click the first drop-down arrow, then Last Name

WORKING WITH TABLES

90

9 Click the button

The Lookup Wizard should show how the field will look with data

in it:

10 Click the button

11 In the label box, type:

Customer Name

Then click the button

12 When the alert window appears, click the button

13 In the Description column, type:

Name of the customer who placed the order then press TAB

WORKING WITH TABLES

92

14 On the Toolbar, click the icon

The Orders table should look like this:

15 On the Toolbar, click the icon

The table should change to Datasheet View:

16 Click in the Customer Name field, then click the drop-down

arrow

A list of customers should appear:

17 On the Toolbar, click the icon

WORKING WITH TABLES

94

The table should change back to Design View:

Assign a Primary Key

1 Right-click the Order ID field

2 When the menu appears, click Primary Key

The field should now show a key beside it:

WORKING WITH TABLES

96

3 On the Menu Bar, click File, then Save

Specify field properties

1 Click in the Order Date field

2 In the Field Properties section of the window, click in the

Format box

3 Click the drop-down arrow at the end of the box

WORKING WITH TABLES

98

4 In the menu of formats that appears, click Short Date

The Order Date field should now look like this:

5 On the Toolbar, click the icon

The table design window should now look like this:

6 On the Toolbar, click the icon

The table should look like this:

7 On the Menu Bar, click File, then Close to return to the

FoodStore1 database window

WORKING WITH TABLES

100

Edit records

1 Open the Customers table

Make sure it’s displayed in Datasheet View

2 Click inside the Address 1 field for record number 3, between

the two fives in 35546 York Ave

3 Press the BACKSPACE key on your keyboard

The first 5 in the address should be gone:

4 Press TAB to move to the next field

5 Type:

Unit L

It should replace the previous text:

6 Click in any other record

Tip: Remember—changed data in a record is saved when you move off that record

The Customers table should now look like this:

WORKING WITH TABLES

102

Delete records

1 Right-click the row heading for Chris Happ’s record

2 In the menu that appears, click Delete Record

3 When the alert window appears, click the button

Tip: Once a record has been deleted from the database, it cannot be recovered There is no Undo feature in Access

WORKING WITH TABLES

104

Find records

Navigate records

1 In the Customers table window, click the button

The last record in the database should be highlighted:

2 Click the button

The sixth record should be highlighted

3 Click the button again

The fifth record should be highlighted

4 Click the button

The first record should be highlighted

5 Click the button

The second record should be highlighted

6 Click the button

The Customers table should look like this:

WORKING WITH TABLES

106

Search for records

1 Click the Company Name column header

The table should look like this:

2 On the Toolbar, click the icon

3 When the Find and Replace window appears, type:

BBC

in the Find What box

4 In the Match list, click the drop-down arrow, then Any Part of

Field