Excel 2003 in Pictures

Click cell G4, then press the ENTER key.. Click cell E6, then press the ENTER key... Type: Numbers Per-Frog The tab should look like this: 3.. Double-click the Sheet 3 tab, then type: R

Excel 2003

In Pictures

by Chris Charuhas

Excel 2003 In Pictures

Copyright

This book is provided under a Creative Commons license at:

creativecommons.org/licenses/by-nc-nd/2.5/

You are free to download, copy, and share this electronic book with others

However, it is illegal to sell this book, or change it in any way

If you’d like to sell or change it, just contact us at contact@inpics.net

Trademarks and Disclaimer

Visibooks™ is a trademark of Visibooks, LLC All brand and product names in this book are trademarks or registered trademarks of their respective companies

Visibooks™ makes every effort to ensure that the information in this book is accurate However, Visibooks™ makes no warranty, expressed or implied, with respect to the accuracy, quality, reliability, or freedom from error of this document or the products described in it Visibooks™ makes no representation or warranty with respect to this book’s contents, and specifically disclaims any implied warranties or fitness for any particular purpose Visibooks™ disclaims all liability for any direct, indirect,

consequential, incidental, exemplary, or special damages resulting from the use of the information in this document or from the use of any products described in it Mention of any product does not constitute an endorsement of that product by Visibooks™ Data used in examples are intended to be fictional Any resemblance to real companies, people, or organizations is entirely coincidental

ISBN 1597061034

Table of Contents

Performing Basic Calculations 1

Add 16

Subtract 24

Multiply 27

Divide 31

Calculate averages 35

Find the maximum value 39

Formatting Worksheets 41

Format text 42

Format cells 53

Adjust columns and rows 62

Print worksheets 69

Manipulating Data 77

Move, copy, and paste 78

Add/delete columns 84

Add/delete rows 90

Employ multiple worksheets 95

Employ AutoFill 97

Insert/delete worksheets 103

Advanced Calculations 107

Create formulas across worksheets 108

Employ absolute references 114

Employ the function wizard 123

Making Data Visible 129

Add comments 130

Freeze panes 133

Create charts 137

1 Click the button

When the menu appears, click All Programs, Microsoft Office, then Microsoft Office Excel 2003.

Excel should open and look like this:

2 Close the Getting Started pane

3 Click in cell A1 to place the cursor there

4 Type:

Frog Farm

5 Click in cell A3

Cell A3 should now be highlighted:

6 Type:

Per-Frog Costs

7 Press the ENTER key on your keyboard

Cell A4 should now be highlighted

8 Type:

Tadpole

9 Press the ENTER key on your keyboard

10 In cell A5, type:

Food

11 Press the ENTER key

In cell A6, type:

Tank

12 Press the ENTER key

In cell A7, type:

Total

13 Click in cell B4 to highlight the cell

Type:

.39

14 Press ENTER to move to cell B5

17 On the Toolbar, click the icon

18 When the Save As window appears, make sure the My

Documents folder appears in the Save in box

19 Click the icon

20 When the New Folder window appears, type:

Practice Excel Files

in the Name box

21 Click the button

The Practice Excel Files folder should now appear in the Save

in box:

22 In the File name box, type:

Frog Farm

23 Click the button

Tip: So far, only Sheet 1 has been used That’s an individual worksheet

with them later) make up a workbook

7 Click in cell B6

8 Press the ENTER key

The total in cell B7 should be 2.32

9 Click in cell B7

Look in the Formula Bar

It should read:

=B4+B5+B6

Tip: You just created a formula that adds up the per-frog costs for the tadpole, food, and tank

10 On the Toolbar, click the icon

11 Click in cell D3

14 Click in cell E6

15 On the Toolbar, click the icon

The worksheet should look like this:

16 Press the ENTER key

The total in E6 should be 3

17 Click in cell E6

The Formula Bar should show:

=SUM(E4:E5)

Tip: This is just a different way of adding numbers By clicking

3 Click in cell E6

5 Press the ENTER key

The Profit Per Frog should be 0.68:

6 Click in cell G4

The Formula Bar should look like this:

Multiply

1 Click in cell A9 and type:

Sales

2 Press the TAB key on your keyboard

It should move the cursor to cell B9

3 In cell B9, type:

2250

4 In cell A11, type:

Profits

5 In cell B11, type :

=

6 Click cell B9, then type:

*

Tip: This is the multiplication symbol To type it, hold down the

SHIFT key, then press the number 8 key

7 Click cell G4, then press the ENTER key

The Profits should read 1530:

8 Click cell B11

The Formula Bar should read:

=B9*G4

3 Click cell G4, then type:

/

4 Click cell E6, then press the ENTER key

The Profit Margin should be 0.226667:

5 Click cell I4

The Formula Bar should read:

=G4/E6

6 Change the price of the frog to 3.00, then press the ENTER key

See how the profit margin changes along with the price (cell E4)

used in the formula:

7 Change the price of the frog back to 2.50

8 On the Toolbar, click the icon

3 In cells A15 through C15, type:

4 In cell E14, type:

Average

5 In cell F14, type:

=average(

Tip: Don’t forget to type the ( opening parenthesis It tells Excel

to begin averaging a series of cells

6 Highlight cells A15 through C15

The worksheet should look like this:

7 Press the ENTER key

The average subsidy should be 10000:

8 Click cell F14

The Formula bar should show:

=AVERAGE(A15:C15)

Find the maximum value

1 Click in cell E15, then type :

Maximum

2 Click in cell F15, then type:

=MAX(A15:C15)

3 Press ENTER

The worksheet should look like this:

4 Click the icon

5 Click the button to close the Frog Farm spreadsheet

Format text

Modify fonts

1 Open the Frog Farm workbook from the Practice Excel Files

folder

2 Click cell A1

3 On the Toolbar, click the icon

4 Click the drop-down arrow beside the Font Size box

5 When the menu appears, click 18

6 In the Font list, click Arial Black

The text should look like this:

7 Double-click on cell A3

8 Highlight the text Per-Frog Costs

9 Click the icon, then the icon

The text should look like this:

10 Make this text bold and italic:

Price Profit Per Frog Profit Margin Sales

Profits Subsidies

The worksheet should look like this:

Format numbers

1 Highlight cells B4 through B7

2 On the Toolbar, click the icon

Tip: If the icon isn’t present on the Toolbar, click the arrow at the

3 Click the worksheet

The numbers should look like this:

4 In the same way, format all the numbers in the worksheet

(except the Subsidies years and Profit Margin) as currency

The worksheet should look like this :

5 Click cell I4

6 On the Toolbar, click the icon

7 Click the icon twice more

There should be three decimal places remaining:

8 On the Toolbar, click the icon

The number should change to percent:

Format cells

Change cell color

1 Drag from cell E14 to E15 to highlight both cells

2 On the Menu Bar, click Format, then Cells

3 When the Format Cells window appears, click the Patterns tab

4 In the Color grid, click the light gray square

5 Click the button

6 Click the worksheet

The cells should look like this:

Add borders

1 Click and drag from cell E14 to cell F15 to highlight the four cells

2 On the Menu Bar, click Format, then Cells

3 When the Format Cells window appears, click the Border tab

4 Click the button

5 Click the button

6 Click the worksheet

The cells should be outlined:

Shift alignment

1 Highlight cells A4 through A7

2 On the Toolbar, click the icon

3 Click the worksheet

The text in the cells should be right-aligned:

4 Highlight the same cells again

5 Click the icon

The text should be centered in the cells:

Adjust columns and rows

Adjust column width

1 Place the cursor on the divider between the A and B column

headers

It should turn into a double-arrow:

2 Drag the divider to the left to make column A narrower

Some of the cells should display ##### signs:

Tip: This means the column is too narrow to display the cells’ contents

Drag the divider back to the right until you can see the contents

of the cells in column A:

3 Double-click on the divider between the G and H column

headers

It will make column G as wide as it needs to be to display all the

contents of cells in that row:

Adjust row height

1 Click the box in the corner at the intersection of the column and

row headings:

This will select the entire worksheet:

2 Place the cursor on the divider between rows 4 and 5

It should become a double-arrow

3 Drag the divider down

This will make all rows taller:

4 On the Toolbar, click the icon

The worksheet should return to normal row height

5 Click the worksheet to de-select it

Print worksheets

Print preview

1 On the Toolbar, click the icon

This will show how the worksheet will look when printed:

2 Click the button

3 When the Page Setup window appears, click each tab

This shows what print options can be changed

Adjust page breaks

1 Click the button

If an alert window appears, click its button

2 Drag the blue dotted line to the right until it merges with the blue

solid line

3 Drag the bottom blue solid line down until it shows all the page’s

content

4 On the Menu Bar, click View, then Normal

The worksheet should return to normal view

Print a region

1 Select cells A3 through J7

2 On the Menu Bar, click File, then Print

3 When the Print window appears, click the Selection radio

button

To print the selection, click the button

4 Save and close the Frog Farm workbook

Manipulating Data

In this section, you’ll learn how to:

• Move, copy, and paste

Move, copy, and paste

Move cell contents

1 Open the Frog Farm workbook from the Practice Excel Files

folder

2 Highlight cells G3 and G4

3 Place the cursor on the left edge of the border

It should turn into a four-way arrow:

4 Click and drag the border one cell to the left

5 Click on the worksheet

It should look like this:

6 Move the contents of cell I4 to cell G4 in the same way

When you’re done, it should look like this:

Copy and paste

1 Highlight cells I3 through J3

2 On the Menu Bar, click Edit, then Copy

3 Click cell G3

4 On the Menu Bar, click Edit, then Paste

It should look like this:

5 Press the ESC key on the keyboard

This should get rid of the “marching ants” around cells I3—J3

6 Highlight cells I3—J3, then press the DELETE key on the

keyboard

The worksheet should look like this:

Add/delete columns

Add a column

1 Click the D column heading

2 On the Menu Bar, click Insert, then Columns

A new column should appear:

Add multiple columns

1 Click and drag across column headings D, E, and F

2 On the Menu Bar, click Insert, then Columns

Three new columns should appear:

Delete columns

1 Click the D column heading to select it

2 Right-click the D column heading

When the menu appears, click Delete

The column should disappear:

3 Right-click the D column heading, then Delete it three more

times

The worksheet should look like this:

Add/delete rows

Add row

1 Click on the row heading for row 12

2 On the Menu Bar, click Insert, then Rows

A new row should appear:

Delete row

1 Right-click the row heading for row 13

2 When the menu appears, click Delete

The row should disappear:

3 Click and drag down the row headings for rows 9 through 15

Right-click the highlighted rows and delete them

4 Insert a new column in front of column F

5 Insert a new column in front of column H

6 Insert two new rows above row 3

7 In the new row 3, type:

Numbers Per-Frog

8 Make this text Arial, 12 point, and bold

The worksheet should now look like this:

Employ multiple worksheets

1 Double-click the Sheet 1 tab

The words Sheet 1 should be highlighted

2 Type:

Numbers Per-Frog

The tab should look like this:

3 Double-click the Sheet 2 tab

4 Type:

Sales

5 Click the Numbers Per-Frog tab again

The tabs should now look like this:

Employ AutoFill

1 Click the Sales tab

2 In cell A1, type:

Frog Sales

Make this text Arial, 12 point, bold:

3 In cell A3, type:

7 Place the cursor on the Fill Handle

It should turn into a black cross:

8 Drag the cursor to cell L3

9 Release the mouse button

The months should fill in consecutively:

10 In cell A4, type:

16 Drag over all the cells with numbers in them

They should be surrounded by “marching ants”:

17 Press ENTER

The yearly total of 780 frogs sold should appear:

18 Save the workbook

Insert/delete worksheets

Insert worksheets

1 Click the Sheet 3 tab

2 On the Menu Bar, click Insert, then Worksheet

A new tab should appear in front of it:

Delete worksheets

1 Right-click the new tab, then click Delete

It should disappear:

2 Double-click the Sheet 3 tab, then type:

Revenue

The tabs should now look like this:

3 Save and close the Frog Farm workbook

Advanced

Calculations

In this section, you’ll learn how to:

• Create formulas across worksheets

• Employ absolute references

• Employ the function wizard

Create formulas across worksheets

1 Open the Frog Farm workbook

2 Click the Revenue tab

3 In cell A1, type:

Revenue

Make this text Arial, 12 point, bold:

4 In cell B3, type:

January

5 Fill in the cells from C3 to M3 with the months of the year

6 In cell A4, type:

Gross Sales

Tip: Adjust the width of column A so all the text shows

7 In cell B4, type:

=

8 Click the Numbers Per-Frog tab

9 In the Numbers Per-Frog sheet, click cell E8

10 Type:

*

11 Click the Sales tab

12 In the Sales sheet, click cell A4

13 Press ENTER

On the Revenue sheet, January’s gross sales should be $30.00:

The price of a frog

15 On the Revenue sheet, type:

Net Revenue

in cell A5

16 In cell B5, create a formula that multiplies the profit-per-frog by

the number of frogs sold in January

When you’re done, the Net Revenue in January should be $6.80:

Employ absolute references

1 On the Revenue sheet, click cell B4

Notice the formula in the Formula Bar:

='Numbers Per-Frog'!E8*Sales!A4

2 Place the cursor on the Fill Handle, then drag it to cell C4

Cell C4 should contain only a -

3 Click cell C4

Note the formula in the Formula Bar:

='Numbers Per-Frog'!F8*Sales!B4

This means Excel is multiplying cell F8 in the Numbers

Per-Frog sheet with January’s frog sales

When the formula in B4 was moved over to cell C4, Excel moved

over the cells used in the formula, too:

From E8 to F8 in the Numbers Per-Frog sheet:

From A4 to B4 in the Sales sheet:

4 Click the Numbers Per-Frog sheet, then look at cell F8—a blank

cell

The formula in cell C4 on the Revenue sheet is multiplying

January’s frog sales by nothing—a blank cell

To fix this, an absolute reference is employed

5 On the Revenue sheet, click cell C4

6 Press DELETE