Excel 2003 advanced

Stephen Mofat, The Mouse Training Company Excel 2003 Advanced Download free eBooks at bookboon.com... Excel 2003 Advanced4 Contents Contents 1 Using advanced Worksheet functions 8 2 View

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Excel 2003 Advanced

Download free books at

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Stephen Mofat, The Mouse Training Company

Download free eBooks at bookboon.com

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Excel 2003 Advanced

ISBN 978-87-403-0050-5

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4

Contents

Contents

1 Using advanced Worksheet functions 8

2 Views, Scenarios & Reports 44

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Contents

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Introduction

Introduction

Excel ’2003 is a powerful spreadsheet application that allows users to produce tables containing calculations and graphs hese can range from simple formulae through to complex functions and mathematical models

All graphics related to Microsot in this book is in compliance with Microsot guidelines and thus permitted by Microsot

How to use this guide

his manual should be used as a point of reference following attendance of the advanced level Excel ’2003 training course

It covers all the topics taught and aims to act as a support aid for any tasks carried out by the user ater the course

he manual is divided into sections, each section covering an aspect of the introductory course he table of contents lists the page numbers of each section and the table of igures indicates the pages containing tables and diagrams

Objectives

Sections begin with a list of objectives each with its own check box so that you can mark of those topics that you are familiar with following the training

Instructions

hose who have already used a spreadsheet before may not need to read explanations on what each command does, but would rather skip straight to the instructions to ind out how to do it Look out for the hand icon Hwhich precedes

a list of instructions

Appendices

he Appendices list the toolbars mentioned within the manual with a breakdown of their functions and tables of shortcut keys

Keyboard

Keys are referred to throughout the manual in the following way:

[ENTER] – denotes the return or enter key, [DELETE] – denotes the Delete key and so on

Where a command requires two keys to be pressed, the manual displays this as follows:

[CTRL][P] – this means press the letter “p” while holding down the Control key

Commands

When a command is referred to in the manual, the following distinctions have been made:

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Introduction

When menu commands are referred to, the manual will refer you to the menu bar – E.g “Choose File from the menu bar and then Print”

When dialog box options are referred to, the following style has been used for the text – “In the Page Range section

of the Print dialog, click the Current Page option”

Dialog box buttons are shaded and boxed – “Click OK to close the Print dialog and launch the print.”

Notes

Within each section, any items that need further explanation or extra attention devoted to them are denoted by shading For example:

“Excel will not let you close a document that you haven’t already saved changes to without prompting you to save.”

Tips

At the end of each section there is a page for you to make notes on and a “Useful Information” heading where you will ind tips and tricks relating to the topics described within the section

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Using advanced Worksheet functions

1 Using advanced Worksheet

functions

Objectives

By the end of this section you will be able to:

• Create and use names in workbooks

• Understand and use conditional formulae

• Set up lookup tables and use LOOKUP functions

• Use the Goal Seek

• Use the Solver

1.1 Names

When entering formulae or referring to any area on the spreadsheet, it is usual to refer to a “range” For example, B6 is

a range reference; B6:B10 is also a range reference A problem with this sort of reference is that it is not always easy to remember what cells to reference It may be necessary to write down the range, or select it, which oten means wasting time scrolling around the spreadsheet Instead, Excel ofers the chance to name ranges on the spreadsheet, and to use these names to select cells, refer to them in formulae or use them in Database, Chart or Macro commands

Deining names

here are a number of ways to set up names on a spreadsheet A common way is to use the Insert, Name, Deine menu

In the example, there is a range of revenue igures that could be named “REVENUE”;

H To name cells:

Mouse

1 Select the cells you wish to name

2 Choose Insert, Name, Deine he following dialog box appears;

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Using advanced Worksheet functions

3 he cursor lashes in the Names in workbook box, and below, in the Refers to box, the range reference

appears (notice that the range is absolute)

4 To name the cells, simply type a name in the Names in workbook box and choose OK

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In the example, these cells would be called REVENUE From now on, any reference to the range C3:C6 can be made with the name REVENUE Notice that the name box, on the let-hand side of the formula bar now displays the name REVENUE It will do so whenever cells C3:C6 are selected;

Deining Names Automatically

Alternatively, cells can be named using text already on the spreadsheet For instance, in a spreadsheet, a column heading may have already been entered in cell C1 called EXPENSES his text can be used to name the cells below

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