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Environmental Management Plan VRAMP – CONTRACT PACKAGE RAP/CP15 – MAINTENANCE OF NH6 FROM KM193÷KM233 IN SON LA SITE ORGANIZATION TABLE OF CONTENTS I INTRODUCTION II PROJECT MANAGEMENT III PROJECT CON[.]

SITE ORGANIZATION

TABLE OF CONTENTS

I INTRODUCTION

II PROJECT MANAGEMENT

III PROJECT CONSTRUCTION SCHEDULE

/AUTHORITIES

PROJECT MANAGEMENT TARGET

We, PHUONG THANH TRANCONSIN hereby solemnly declare that (if selected)

t h e r e q u i r e m e n t s s t a t e d i n t h e C o n t r a c t D o c u m e n t , V i e t n a m e s e S t a n d a r d s ( T V C N ) , l a w ,

ordinance and other regulations on quality, environment, health & safety with the following

Project Management Policies at all levels within Project site:

Quality Target:

of the Employer as specified in the Contract”

Environmental Target:

“ T o i m p l e m e n t t h e w o r k i n f u l l c o m p l i a n c e w i t h V i e t n a m e s e S t a n d a r d s , l a w ,

ordinance and other regulations on environment to fulfill the requirements with

c o n t i n u o u s l y i m p r o v e t h e m i t i g a t i o n m e t h o d f o r a n y e n v i r o n m e n t a l i m p a c t s

during construction period”

Health and Safety Target:

“ T o p r o m o t e s a f e t y c u l t u r e a n d h e a l t h y e n v i r o n m e n t o n P r o j e c t s i t e w i t h

everyone’s i nvolvement t a t z a o o i chieve h i f c o ero ccident r ll ealth n ull ompliance with Legal requirements”

PHUONG THANH TRANCONSIN shall ensure continuous improvement of the

Project Management system.

Hanoi, May 2016

_

PHAM VAN KHOI Representative of the Contractor

I INTRODUCTION

1 Purpose of Project

N a t i o n a l H i g h w a y N o 6 i s t h e c o n n e c t i o n b e t w e e n H a N o i w i t h t h e N o r t h - W e s t

provinces, this route in on Ha Noi, Hoa Binh, Son La and Dien Bien provinces The

whole r s oad h vectiont o pas ariouss s ypesd fe avementf urface/ tructure istress xcept ew

( K m 1 9 3 – K m 2 3 3 ) a r e i n v e s t e d i n V R A M P P u r p o s e o f p r o j e c t i s m a i n l y

maintenance and upgrade the old placement meet Eyc ≥ 140 Mpa; new construction

of d rainages d ystem,a r redgingt e d nd s epairingc t he xisting rainage ystem; onstruct he

traffic safety system

 Starting point : Km193 is in Hoa Binh city, Hoa Binh province;

 Finish point : Km233 is loacated in Son La province

2 Project Description

– Son La km 193+000-303+000

2) Employer: Directorate for roads of Viet Nam – Project management unit

No.3 (PMU.3)

3) Location: Son La province in Socialist Republic of Vietnam

4) Contract Period: 10 months

5) Scope of Work: Lot RAP/CP15

Start point : Km193 in Son La province End point : Km 233 in Son La province

II PROJECT MANAGEMENT

1 Project Management Plan(PMP)

The Project shall follow the Corporate’s Integrated Management System(IMS-will be

o p e r a t i o n a l p r o c e d u r e s , r e s o u r c e s , a c t i v i t i e s a n d r e s p o n s i b i l i t i e s r e l e v a n t t o t h i s

Project

P M P s h a l l b e r e v i e w e d w h e n e v e r n e c e s s a r y , t o e n s u r e e f f e c t i v e n e s s , c o n t i n u i n g

suitability and improvement

2 Project Management Objectives/Targets

P H U O N G T H A N H T R A N C O N S I N w i l l e s t a b l i s h o b j e c t i v e s f o r t h i s P r o j e c t o n

b y t h e P r o j e c t M a n a g e m e n t , i f n e c e s s a r y s h a l l b e c a r r i e d o u t b u t n o t l e s s t h a n t h e

limitations stipulated in the local Authorities requirements for this Project

III PROJECT CONSTRUCTION SCHEDULE

Project Construction Schedule

The construction period for this Project shall be 10 months with the detailed schedule

as that refer to Technical Schedule 6

IV PROJECT ORGANISATION AND RESPONSIBILITIES/AUTHORITIES

1 Project Organization / Quality Control Organization.

Appendix 4 s t.1P howsS o hezation crojectfhartt k itepor herganiw wey ersonnel ho ill

l e a d t h e P r o j e c t M a n a g e m e n t i n t h e i n t e g r a t e d m a n a g e m e n t s y s t e m o f q u a l i t y ,

environmental, health and safety for this Project

2 Responsibility and Authority

2.1 Project Manager

The Project Manager shall be responsible for the management of this Project He has

t h e a u t h o r i t y a n d r e s p o n s i b i l i t y f o r t h e e n g i n e e r i n g , s c h e d u l i n g , c o s t , i n d u s t r i a l

relations, contract administration on environmental, health and safety matters of the

t o e n s u r e t h e i m p l e m e n t a t i o n a n d c o n t r o l o f t h e I n t e g r a t e d M a n a g e m e n t S y s t e m

including the followings:

- E n s u r e t h e a d m i n i s t r a t i o n a n d i m p l e m e n t a t i o n o f t h e I n t e g r a t e d M a n a g e m e n t

S y s t e m ( I M S ) i n c o m p l i a n c e t o t h e r e q u i r e m e n t s o f s p e c i f i c a t i o n s , s t a n d a r d s ,

and legal requirements which form part of the Contract

- To develop and authorize the PMP in consultation with Project QEHS Manager

the specified requirements

- T o l i a i s e w i t h t h e E m p l o y e r o n m a t t e r s c o n c e r n i n g t h e m a n a g e m e n t o f t h e

Contract and IMS

- A p p r o v e p r o m o t i o n a c t i v i t i e s / t r a i n i n g p r o g r a m s f o r a l l s t a f f i n c l u d i n g s u b

-contractors on Employer’s requirements

The Project Manager shall liaise with the QEHS Manager from Hanoi Head office on

any deviation required

2.2 Deputy Project Manager No1:

T h e D e p u t y P r o j e c t M a n a g e r s h a l l a s s i s t / s u p p o r t t h e P r o j e c t M a n a g e r ’ s d u t i e s

d e s c r i b e d a b o v e a n d m a i n l y a r e o n f i e l d s : R o a d C o n s t r u c t i o n / T r a f f i c A s s u r a n c e

on his behalf during his absence

2.3 Deputy Project Manager No2:

T h e D e p u t y P r o j e c t M a n a g e r s h a l l a s s i s t / s u p p o r t t h e P r o j e c t M a n a g e r ’ s d u t i e s

d e s c r i b e d a b o v e a n d m a i n l y a r e o n f i e l d s : T e c h n i c a l / E c o n o m i c & P l a n i n g / Q u a l i t y

Assurance/Environmental/Health & Safety Manager

Special with his duty of Health & Safety Manager, he will be in-charge of the IMS

i m p l e m e n t e d i n t h i s P r o j e c t H e r e v i e w s t h e f o l l o w i n g d o c u m e n t s , p r e p a r e s a n d

controls the IMS for compliance with:

- Contract Document

- Authorities’ requirements & Standards

- Relevant legislations

His duties include:

- I m i t a t e t h e P r o j e c t ’ s A s p e c t s a n d H a z a r d s A n a l y s i s f o r s e t t i n g t h e P r o j e c t ’ s

objectives and targets

- C o m m u n i c a t e a n d o b t a i n i n f o r m a t i o n a f t e r d i s c u s s i o n w i t h P r o j e c t Q u a l i t y

Assurance Engineers, Environmental Officer and Safety Officer to establish the

PMP

- Propose/Obtain approval to the Training Program from the Project Manager

- Monitor and update IMS training program

- Select, evaluate and control the Subcontractors/Suppliers

2.4 Deputy Project Manager No3:

T h e D e p u t y P r o j e c t M a n a g e r s h a l l a s s i s t / s u p p o r t t h e P r o j e c t M a n a g e r ’ s d u t i e s

d e s c r i b e d a b o v e a n d m a i n l y a r e o n f i e l d s : A c c o u n t i n g a n d F i n a n c i a l Manager/Administration

2.5 Construction Manager

The Construction Manager of each section has the responsibility and authority to:

- Plan on the process including special construction method

- Establish, prepare and implement the Project Quality Assurance Plan (PQAP)

- I n i t i a t e a c t i o n t o p r e v e n t t h e o c c u r r e n c e o f a n y n o n c o n f o r m i t i e s r e l a t i n g t o t h e

product, process and the IMS

- Receive report/feedback of problems from Project site

- Initiate, recommend or advise solutions through designated channels

- Verify the implementation of solutions

- Control non-conforming issues until corrected

2.6 Project Quality Assurance Engineers

The Project Quality Assurance Engineer is appointed by the Project Manager/Project

c o m p l i a n c e w i t h t h e C o n t r a c t H e c a n i n s t r u c t a n y r e m o v a l o f a n y o r a l l n o n

-conforming work placed/installed

His duties include:

- Ensure quality non-conformance found on site corrected with records

- Review for preventive measure from re-occurrence

- Provide training if required

- Verify purchased products and materials with records

- A s s i s t i n t h e p r e p a r a t i o n o f P M P w i t h i d e n t i f i c a t i o n o f s p e c i a l c o n s t r u c t i o n

process, if any

- Develop and review the system for identification and traceability of materials or

section of work and inspection and tests status

- P r o v i d e t h e s t a n d a r d p r o c e d u r e f o r c a l i b r a t i o n o f e q u i p m e n t a n d c h e c k o n t h e

calibration test result

- Assist in the preparation of PQAP with checks on the implementation of PQAP

2.7 Environmental Officers

E n v i r o n m e n t a l O f f i c e r s h a l l b e a p p o i n t e d t o b e i n - c h a r g e o f i s s u e s r e l a t i n g t o

environment within or influenced by this Project He shall provide assistance to the

D e p u t y P r o j e c t M a n a g e r N o 2 f o r t h e p r e p a r a t i o n a n d i m p l e m e n t a t i o n o f I M S H i s

duties shall include the followings:

- Identify environmental parameter monitoring requirements with methods

- To establish emergency response plans

- T o p r o m o t e a w a r e n e s s o f t h e r e q u i r e m e n t s r e l a t i n g t o e n v i r o n m e n t a l issues/matters for this Project with training, briefings, meetings, etc

- T o e s t a b l i s h a n d m a i n t a i n w i t h r e g u l a r r e v i e w t o g e t h e r w i t h P r o j e c t Q E H S

Manager on the objectives/targets for report to the Project Manager

- To control the required monitoring works of the nominated Subcontractor

- T o m a i n t a i n a n d u p d a t e l i s t o f a p p l i c a b l e l e g a l a n d o t h e r r e q u i r e m e n t s o n

environment

- To take necessary action for corrective and preventive actions for environmental

non-conformance whenever necessary

2.8 Safety Officer

P r o j e c t H e s h a l l p r o v i d e a s s i s t a n c e t o t h e D e p u t y P r o j e c t M a n a g e r N o 2 f o r t h e

preparation of the IMS His duties shall include the followings:

- Identify parameter monitoring requirements concerning health and safety hazards

with methods

- A n a l y z e c a u s e o f a c c i d e n t f o r n e c e s s a r y a c t i o n t o b e t a k e n a s c o r r e c t i v e a n d

preventive measures with report to be submitted to the Project Manager

- To establish emergency response plans

Project with training, briefings, meetings, etc

- T o e s t a b l i s h a n d m a i n t a i n w i t h r e g u l a r r e v i e w t o g e t h e r w i t h P r o j e c t Q E H S

Manager on the objectives/targets for report to the Project Manager

- To ensure site activities conform to IMS

- To record and take necessary action for any non-conformance found on site

- To maintain and update list of applicable legal and other requirements on safety

2.9 Site Engineers

of work Each Site Engineer has the responsibility and authority:

- To execute respective engineering work on site in accordance to relevant plans

- T o t a k e t h e n e c e s s a r y a c t i o n t o p r e v e n t a n y o c c u r r e n c e o f n o n - c o n f o r m a n c e s

relating to the process or procedures in the IMS on the Project site

- To identify and record any problems/issues relating to the works or any influence

to others due to the works carried out on the Project site

- To discuss/recommend solutions to Construction Manager/Project QEHS Manager

- T o m o n i t o r / c o n t r o l / s t o p a n y w o r k s o f n o n - c o n f o r m i n g i s s u e s / m a t t e r s u n t i l deficiency or unsatisfactory condition has been corrected

2.10 Mechanical/Electrical Engineer

T h e M e c h a n i c a l / E l e c t r i c a l E n g i n e e r ( M & E E n g i n e e r ) w i l l r e p o r t t o t h e r e s p e c t i v e

C o n s t r u c t i o n M a n a g e r f o r t h e m e c h a n i c a l / e l e c t r i c a l w o r k s H e i s r e s p o n s i b l e f o r

m a i n t e n a n c e a n d a r r a n g e m e n t o f m a c h i n e r i e s u s e d f o r t h e s i t e w o r k s e v e r y d a y i n

o r d e r t o c a r r y o u t t h e w o r k s e f f i c i e n t l y a n d a p p r o p r i a t e l y a s d i r e c t e d b y t h e

Construction Manager

2.11 Design Engineers (CAD Operators)

The Design Engineer will report to the Quality AssuranceManager for drafting works

with some detailing works required for execution of the works

2.12 Quantity Surveyors

The Quantity Surveyor will report to the Quality Assurance Manager for the works

relating to quantities of construction works They will prepare/check the quantities of

construction work done necessary for

- Monthly certificate by Employer/The Engineer for progress payment

- Payment to subcontractors/suppliers

2.13 Material Engineers

The Material Engineer will assist the Construction Manager in the work Their duties

involve the followings:

- T o c h e c k t h e m a t e r i a l s t o b e u s e d c o m p l y t o t h e r e q u i r e m e n t s i n t h e C o n t r a c t

document or submission for the required work either by

a) tests carried out in laboratory b) check and confirm materials at the time of receiving

- To prevent any occurrence of non-conformances of materials/works

- To identify, report and record any problems/issues relating to the materials

- C h e c k a n d u p d a t e s t a t u s o f m a t e r i a l c o n s u m p t i o n a n d q u a n t i t y i n s t o r a g e o n

regular basis

2.14 Office Managers

Office Managers will report to the Project Manager/Deputy Project Managers for the

w o r k s r e l a t i n g t o a d m i n i s t r a t i o n , f i n a n c e a n d p r o c u r e m e n t m a t t e r s T h e y w i l l b e

assisted by Administrative Assistants/Accountants in this section of work

2.15 Procurement Assistant

This Procurement Assistant is responsible for the control of purchasing materials for

t h i s P r o j e c t w i t h m a i n t e n a n c e o f t h e r e c o r d s t o i t s l a t e s t s t a t u s T h e P r o c u r e m e n t

Assistant (or called Purchaser) shall provide the followings under the supervision of

the Office Manager:

- Material Order Sheet based on the Purchase Request which was approved by the

Project Manager and records of these Order Sheets to be kept by him/her

- F i l i n g a n d m a i n t a i n i n g r e c o r d s o f t h e e n d o r s e d r e c e i v e d d o c u m e n t f o r a n y

under his/her care

2.16 Accountants

T h e a c c o u n t a n t s w i l l a s s i s t t h e O f f i c e M a n a g e r f o r t h e w o r k s r e l a t i n g t o

administration, finance Their duties include:

- T o c h e c k / p r e p a r e r e c o r d s / b i l l s a n d a r r a n g e f o r p a y m e n t t o s u p p l i e r s / subcontractors

- To prepare/maintain records regarding the personnel management

2.17 General Affairs

T h e a c c o u n t a n t s w i l l a s s i s t t h e O f f i c e M a n a g e r f o r t h e w o r k s r e l a t i n g t o

administration Their duties include:

- To prepare for permits from authorities

- To do secretary work including typing, interpreting and others

2.18 Others Position