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Environmental Management Plan VRAMP – CONTRACT PACKAGE RAP/CP9 – MAINTENANCE OF NH6 FROM KM138÷KM158 IN HOA BINH AND SON LA SITE ORGANIZATION TABLE OF CONTENTS I INTRODUCTION II PROJECT MANAGEMENT III[.]

SITE ORGANIZATION

TABLE OF CONTENTS

I INTRODUCTION

II PROJECT MANAGEMENT

III PROJECT CONSTRUCTION SCHEDULE

IV PROJECT ORGANISATION AND RESPONSIBILITIES/AUTHORITIES

PROJECT MANAGEMENT TARGET

We, PHUONG THANH TRANCONSIN hereby solemnly declare that (if

selected) PHUONG THANH TRANCONSIN shall carry out the required work in full compliance with the requirements stated in the Contract Document, Vietnamese Standards (TVCN), law, ordinance and other regulations on quality, environment, health & safety with the following Project Management Policies at all levels within Project site:

Quality Target:

“To produce high quality construction products consistent with the requirements of the Employer as specified in the Contract”

Environmental Target:

“To implement the work in full compliance with Vietnamese Standards, law, ordinance and other regulations on environment

to fulfill the requirements with continuously improve the mitigation method for any environmental impacts during construction period”

Health and Safety Target:

“ To promote safety culture and healthy environment on Project site with everyone’s involvement to achieve to zero accident or ill health in full compliance with Legal requirements”

PHUONG THANH TRANCONSIN shall ensure continuous improvement of the

Project Management system.

Hanoi, Feb 2015

_

PHAM VAN KHOI

Representative

of the Contractor

1 INTRODUCTION

1.1 Purpose of Project

National Highway No.6 is the connection between Ha Noi with the North-West provinces, such as Hoa Binh, Son La, Dien Bien, Lai Chau provinces The whole road section has various types of pavement surface/ structure distress except few sections at initial, intermediate and stretches The road section (Km78-Km158) are invested in VRAMP Purpose of project is mainly maintenace and upgrade the old placement meet Eyc≥ 140Mpa; new construction of drainage system, dredging and prepairing the existing drainage system; construct the traffic safety system

 Starting point : Km78 is in Hoa Binh city, Hoa Binh province;

 Finish point : Km158 is loacated in Son La province

1.2 Project Description

1) Project Name: Contract Package RAP/CP9: Maintenance of NH6 from

Km138÷Km158 in Hoa Binh province

2) Employer: Directorate for roads of Viet Nam – Project

management unit No.3 (PMU.3)

3) Location: Hoa Binh province in Socialist Republic of Vietnam 4) Contract Period: 10 months

5) Scope of Work: Lot RAP/CP9

Start point : Km138 at Dong Bang commune, Mai Chau District, Hoa Binh province;

End point : Km158 at Long Luong commune, Van Ho District, Son La province

2 PROJECT MANAGEMENT

2.1 Project Management Plan(PMP)

The Project shall follow the Corporate’s Integrated Management System(IMS-will be submitted when Project carry-out) in line with the requirements of ISO 9001:2000, ISO 14001:1996 and OHSAS 18001:1999 The Project also shall establish the PMP for the additional items/areas for supervision and control of this Project which set the specific operational procedures, resources, activities and responsibilities relevant to this Project

PMP shall be reviewed whenever necessary, to ensure effectiveness, continuing suitability and improvement

2.2 Project Management Objectives/Targets

PHUONG THANH TRANCONSIN will establish objectives for this Project on quality, environment, health and safety in accordance with the Project’s target (will be submitted after carry-out Project) Significant environmental aspects/health and safety hazards are considered in the setting of these objectives / targets Review of objectives by the Project Management, if necessary shall be carried out but not less than the limitations stipulated in the local Authorities requirements for this Project

3 PROJECT CONSTRUCTION SCHEDULE

3.1 Project Construction Schedule

The construction period for this Project shall be 10 months with the detailed schedule as that refer to Technical Schedule 6

4 PROJECT ORGANISATION AND RESPONSIBILITIES/AUTHORITIES 4.1 Project Organization / Quality Control Organization.

Appendix 4.1 shows the Project Site organization chart for the key personnel who will lead the Project Management in the integrated management system of quality, environmental, health and safety for this Project

4.2 Responsibility and Authority

4.2.1 Project Manager

The Project Manager shall be responsible for the management of this Project He has the authority and responsibility for the engineering, scheduling, cost, industrial relations, contract administration on environmental, health and safety matters of the Project He appoints qualified and suitable personnel together with

essential resources to ensure the implementation and control of the Integrated Management System including the followings:

 Ensure the administration and implementation of the Integrated Management System (IMS) in compliance to the requirements of specifications, standards, and legal requirements which form part of the Contract

 To develop and authorize the PMP in consultation with Project QEHS Manager

 To approve sub-contractors/suppliers based on evaluation of their abilities to meet the specified requirements

 To liaise with the Employer on matters concerning the management of the Contract and IMS

 Approve promotion activities/ training programs for all staff including sub-contractors on Employer’s requirements

The Project Manager shall liaise with the QEHS Manager from Hanoi Head office on any deviation required

4.2.2 Deputy Project Manager No1:

The Deputy Project Manager shall assist/support the Project Manager’s duties described above and mainly are on fields: Road Construction/Traffic Assurance Manager The Project Manager will appointed the Deputy Project Manager No1 to act on his behalf during his absence

4.2.3 Deputy Project Manager No2:

The Deputy Project Manager shall assist/support the Project Manager’s duties described above and mainly are on fields: Technical/Economic & Planing/Quality Assurance/Environmental/Health & Safety Manager

- Special with his duty of Health & Safety Manager, he will be in-charge of the IMS implemented in this Project He reviews the following documents, prepares and controls the IMS for compliance with:

 Contract Document

 Authorities’ requirements & Standards

 Relevant legislations His duties include:

 Imitate the Project’s Aspects and Hazards Analysis for setting the Project’s objectives and targets

 Communicate and obtain information after discussion with Project Quality Assurance Engineers, Environmental Officer and Safety Officer to establish the PMP

 Propose/Obtain approval to the Training Program from the Project Manager

 Monitor and update IMS training program

 Select, evaluate and control the Subcontractors/Suppliers 4.2.4 Deputy Project Manager No3:

The Deputy Project Manager shall assist/support the Project Manager’s duties described above and mainly are on fields: Accounting and Financial Manager/Administration

4.2.5 Construction Manager

The Construction Manager of each section has the responsibility and authority to:

 Plan on the process including special construction method

 Establish, prepare and implement the Project Quality Assurance Plan (PQAP)

 Initiate action to prevent the occurrence of any nonconformities relating to the product, process and the IMS

 Receive report/feedback of problems from Project site

 Initiate, recommend or advise solutions through designated channels

 Verify the implementation of solutions

 Control non-conforming issues until corrected 4.2.6 Project Quality Assurance Engineers

The Project Quality Assurance Engineer is appointed by the Project Manager/Project QEHS Manager, who has the responsibility and authority on all aspects relating to the quality and quality control of the works including stoppage of the work which is not in compliance with the Contract He can instruct any removal of any

or all non-conforming work placed/installed

His duties include:

 Ensure quality non-conformance found on site corrected with records

 Review for preventive measure from re-occurrence

 Provide training if required

 Verify purchased products and materials with records

 Assist in the preparation of PMP with identification of special construction process, if any

 Develop and review the system for identification and traceability of materials or section of work and inspection and tests status

 Provide the standard procedure for calibration of equipment and check on the calibration test result

 Assist in the preparation of PQAP with checks on the implementation of PQAP

4.2.7 Environmental Officers

Environmental Officer shall be appointed to be in-charge of issues relating to environment within or influenced by this Project

He shall provide assistance to the Deputy Project Manager No2 for the preparation and implementation of IMS His duties shall include the followings:

 Identify environmental parameter monitoring requirements with methods

 To establish emergency response plans

 To promote awareness of the requirements relating to environmental issues/matters for this Project with training, briefings, meetings, etc

 To establish and maintain with regular review together with Project QEHS Manager on the objectives/targets for report to the Project Manager

 To control the required monitoring works of the nominated Subcontractor

 To maintain and update list of applicable legal and other requirements on environment

 To take necessary action for corrective and preventive actions for environmental non-conformance whenever necessary

4.2.8 Safety Officer

Safety Officer will be in-charge of all matters concerning health and safety within this Project He shall provide assistance

to the Deputy Project Manager No2 for the preparation of the IMS His duties shall include the followings:

 Identify parameter monitoring requirements concerning

 Analyze cause of accident for necessary action to be taken

as corrective and preventive measures with report to be submitted to the Project Manager

 To establish emergency response plans

 To promote awareness of the requirements relating to safety issues/matters for this Project with training, briefings, meetings, etc

 To establish and maintain with regular review together with Project QEHS Manager on the objectives/targets for report to the Project Manager

 To ensure site activities conform to IMS

 To record and take necessary action for any non-conformance found on site

 To maintain and update list of applicable legal and other requirements on safety

4.2.9 Site Engineers

The Site Engineers will report to the Construction Managers in their respective section of work Each Site Engineer has the responsibility and authority:

 To execute respective engineering work on site in accordance to relevant plans

 To take the necessary action to prevent any occurrence of non-conformances relating to the process or procedures in the IMS on the Project site

 To identify and record any problems/issues relating to the works or any influence to others due to the works carried out

on the Project site

 To discuss/recommend solutions to Construction Manager/Project QEHS Manager

 To monitor/control/stop any works of non-conforming issues/matters until deficiency or unsatisfactory condition has been corrected

4.2.10 Mechanical/Electrical Engineer

The Mechanical/Electrical Engineer (M&E Engineer) will report to the respective Construction Manager for the mechanical/electrical works He is responsible for maintenance and arrangement of machineries used for the site works everyday in order to carry out

the works efficiently and appropriately as directed by the Construction Manager

4.2.11 Design Engineers (CAD Operators)

The Design Engineer will report to the Quality AssuranceManager for drafting works in this Project The permanent work designs are provided by Employer/ The Engineer with some detailing works required for execution of the works 4.2.12 Quantity Surveyors

The Quantity Surveyor will report to the Quality Assurance Manager for the works relating to quantities of construction works They will prepare/check the quantities of construction work done necessary for

 Monthly certificate by Employer/The Engineer for progress payment

 Payment to subcontractors/suppliers 4.2.13 Material Engineers

The Material Engineer will assist the Construction Manager in the work Their duties involve the followings:

 To check the materials to be used comply to the requirements in the Contract document or submission for the required work either by

a) tests carried out in laboratory b) check and confirm materials at the time of receiving

 To prevent any occurrence of non-conformances of materials/works

 To identify, report and record any problems/issues relating to the materials

 Check and update status of material consumption and quantity in storage on regular basis

4.2.14 Office Managers

Office Managers will report to the Project Manager/Deputy Project Managers for the works relating to administration, finance and procurement matters They will be assisted by Administrative Assistants/Accountants in this section of work

4.2.15 Procurement Assistant

This Procurement Assistant is responsible for the control of purchasing materials for this Project with maintenance of the

Purchaser) shall provide the followings under the supervision of the Office Manager:

 Material Order Sheet based on the Purchase Request which was approved by the Project Manager and records of these Order Sheets to be kept by him/her

 Filing and maintaining records of the endorsed received document for any material that was received by Project’s staff to be kept with the material certificate under his/her care

4.2.16 Accountants

The accountants will assist the Office Manager for the works relating to administration, finance Their duties include:

 To check/prepare records/bills and arrange for payment to suppliers / subcontractors

 To prepare/maintain records regarding the personnel management

4.2.17 General Affairs

The accountants will assist the Office Manager for the works relating to administration Their duties include:

 To prepare for permits from authorities

 To do secretary work including typing, interpreting and others

4.2.18 Others Position

Will apointed in others documents or shows detail in PMP when carry-out Project