Basic SkillsWindows 7 EN-EN docx

To start the Microsoft Office Application Recovery in the Windows taskbar, click Start and choose from the menu All Programs, Microsoft Office, Microsoft Office Tools, Microsoft Office A

No part of this document may be reproduced and/or published by means of printing,photocopying, microfilm or in any other way whatsoever without prior written permission of

it acts as a training aid It explains the theory step by step using clear examples This makes thebook (which is yours to keep) a very valuable reference You can use it to lookup informationand refresh your knowledge.

During the course, the instructor provides extensive explanations of the subjects you want tolearn about and will guide you through the exercises and assignments This approach enablesyou to master the material quickly Do not hesitate to ask for the instructor's attention if youhave any questions or require further explanation on a subject

LearningGuide instructors make this training as focussed and effective as possible It will be ofgreat benefit during your daily work If you have any comments about the course, please

discuss them with the instructor You can also write comments on the evaluation form at the end

- module basic skills;

- answers to assignments and exercises;

- an index

Modules

A module is made up of:

- chapters;

- cases (exercise on a number of subjects)

The duration of the basic module is equivalent to a 1 day course

Each chapter has a fixed structure:

Component Description

Introduction Short text on the applicability of the subject to be explained.

Explanation Discussion of a specific function or operation.

Procedures Lists of actions that you can perform in order to achieve specific tasks These

procedures can be used as practical reference tools.

Assignments The exercises are descriptive You must come up with the solutions yourself, which

is only possible if you understood the chapter.

The Windows 7 course contains only the Basic knowledge module.

Indicates that you must open a file from disk to be able to do the practical exercises.

In the material it is assumed that these course files are in the user folder "My Documents\Basic.xxx"or "My Documents\Advanced.xxx" Xxx stands before the number of the course as mentioned on the title page.

This symbol indicates a hint or tip.

This indicates a warning.

Indicates the beginning of a practical exercise Beside this symbol you will find the step by step instructions to follow, in order to complete the exercise.

Italic All components named on the screen are displayed in italics.

"Type in text" Text which you are assumed to type, has been put between quotation marks Enter

only the text, the quotation marks, unless stated differently.

Shift+F1 Key combinations with a plus (+) symbol between the key names mean that you

must press and hold the first key(s) while pressing the last key.

Home, Key combinations with a comma (,) between the key names mean that you must

press the keys separately, one after the other.

Separators

In the different applications separators are used for the decimal comma, thousand separatorand argument separator (list separator) These are included in the course material as theyapply in the standard installation of the respective application

1.4 Assignments 1-9 1.4.1 Assignment: Windows version 1-9 1.4.2 Assignment: Windows settings 1-9

Chapter 2 Log on, log off and shut down 1-11

2.1 Turn on computer 1-11 2.2 Close application 1-13 2.3 Close non-responsive program 1-13 2.4 Shut down computer 1-15 2.5 Extra Assignment: Log on and log off 1-17 2.6 Restart computer 1-18 2.7 Change password 1-18 2.8 Lock computer 1-19 2.9 Extra Assignment: Change password and lock computer 1-19 2.10 Shut down options 1-20 2.11 Change power, sleep and lid settings 1-21 2.12 Hibernation mode 1-23 2.13 Sleep mode 1-23 2.14 Hybrid sleep mode 1-24 2.15 Off button 1-26 2.17 Procedures 1-27 2.18 Assignments 1-29 2.18.1 Assignment: Username and password 1-29 2.18.2 Assignment: Log on and log off 1-29 2.18.3 Assignment: Close Windows 1-29

Chapter 3 User interface 1-31

3.1 Mouse 1-31 3.1.1 Use mouse 1-31 3.2 Desktop 1-33 3.2.1 Desktop 1-33 3.2.2 Open icon 1-35 3.2.3 Icons 1-35 3.2.4 Select and move icons 1-38 3.2.5 Gadgets 1-40 3.2.6 Shortcuts 1-42 3.3 Start button 1-44 3.3.1 Use Start button 1-44 3.4 Search 1-47 3.4.1 Search from Start menu 1-47 3.4.2 Search index 1-49 3.5 Windows 1-49 3.5.1 Window components 1-49 3.5.2 Manage windows 1-52

3.5.3 Scroll window content 1-54 3.5.4 Taskbar 1-55 3.5.5 Jump list 1-57 3.5.6 Snap 1-60 3.5.7 Aero Peek 1-62 3.5.8 Aero Shake 1-64 3.5.9 Key combinations 1-64 3.7 Procedures 1-66 3.8 Assignments 1-69 3.8.1 Assignment: The mouse 1-69 3.8.2 Assignment: Icons 1-69 3.8.3 Assignment: Icons and desktop 1-69 3.8.4 Assignment: Shortcuts 1-69 3.8.5 Assignment: Start program and change window format 1-69 3.8.6 Assignment: Windows 1-69

Chapter 4 Help function 1-71

4.1 Windows Help 1-71 4.2 Help in applications 1-74 4.4 Procedures 1-76 4.5 Assignments 1-77 4.5.1 Assignment: Windows Help 1-77 4.5.2 Assignment: Help in applications 1-77

Chapter 5 Accessories 1-79

5.1 Ribbon in applications 1-79 5.1 Paint 1-81 5.1.1 Open drawing program 1-81 5.1.2 Foreground and background color 1-83 5.1.3 Draw with Paint 1-84 5.1.4 Save drawing 1-85 5.2 WordPad 1-87 5.2.1 Open text editor 1-87 5.2.2 Correct text errors 1-91 5.2.3 Select text 1-92 5.2.4 Copy and move text 1-94 5.2.5 Create screen capture 1-95 5.2.6 Save document 1-96 5.2.7 Print document 1-99 5.2.8 Close text editor 1-101 5.5 Procedures 1-102 5.6 Assignments 1-104 5.6.1 Assignment: Paint 1-104 5.6.2 Assignment: Text editing 1-104 5.6.3 Assignment: Create screen capture 1-104 5.6.4 Assignment: Printing 1-104

7.1.3 Windows Explorer 1-122 7.1.4 Map network drive 1-128 7.2 Libraries 1-129 7.2.1 Work with libraries 1-129 7.2.2 Folders in libraries 1-132 7.2.3 Display library contents 1-134 7.2.4 Create new library 1-136 7.3 Folders 1-138 7.3.1 Create folder 1-138 7.3.2 Display folder properties 1-140 7.4 Files 1-142 7.4.1 File types 1-142 7.4.2 Count files 1-143 7.4.3 Change file properties 1-145 7.4.4 Sort files 1-147 7.4.5 File name extensions 1-148 7.4.6 Rename files and folders 1-149 7.5 Copy and move 1-151 7.5.1 Select files and folders 1-151 7.5.2 Copy files and folders 1-151 7.5.3 Move files and folders 1-153 7.6 Delete and restore 1-154 7.6.1 Recycle Bin 1-154 7.6.2 Delete files and folders 1-154 7.6.3 Restore files and folders 1-154 7.6.4 Empty Recycle Bin 1-155 7.6.5 Delete files and folders permanently 1-156 7.7 Search 1-156 7.7.1 Search from window 1-156 7.8 Compression 1-160 7.8.1 Compression 1-160 7.8.2 Create compressed folder 1-162 7.8.3 View compressed folder 1-164 7.8.4 Decompress compressed folder 1-165 7.9 Store data on disc 1-168 7.9.1 Burn disc 1-168 7.11 Procedures 1-171 7.12 Assignments 1-175 7.12.1 Assignment: Windows Explorer 1-175 7.12.2 Assignment: Manage files 1-175 7.12.3 Assignment: File storage structure 1-175 7.12.4 Assignment: File search and compression 1-175

Chapter 8 Case User interface and managing files 1-177 Chapter 9 System settings 1-179

9.1 Configuration 1-1799.1.1 Control Panel 1-1799.1.2 System information 1-1829.2 Settings 1-1839.2.1 Display settings 1-1839.2.2 Desktop background 1-1869.2.3 Date and time 1-1889.2.4 Volume settings 1-1919.2.5 Keyboard settings 1-1929.2.6 Windows Mobility Center 1-1959.3 Software 1-1969.3.1 Install and remove software 1-1969.4 Maintenance 1-2009.4.1 Action Center 1-2009.6 Procedures 1-2039.7 Assignments 1-2059.7.1 Assignment: View system information 1-2059.7.2 Assignment: Screen saver 1-2059.7.3 Assignment: Desktop background 1-2059.7.4 Assignment: Date and time 1-2059.7.5 Assignment: Keyboard 1-2059.7.6 Assignment: Software 1-205

Chapter 10 XP mode 1-207

10.1 Windows XP Mode 1-20710.2 Use Windows XP Mode 1-20810.3 Install Windows XP application 1-21010.5 Procedures 1-213

Chapter 11 Printing 1-215

11.1 Set up printer 1-21511.1.1 Set default printer 1-21511.1.2 Install printer 1-21711.2 Print output 1-22011.2.1 Print document 1-22011.2.2 View print progress 1-22211.2.3 Manage printing 1-22211.4 Procedures 1-22511.5 Assignments 1-22611.5.1 Assignment: Printing 1-226

Chapter 12 Security 1-227

12.1 Data security 1-227

12.4 Managing viruses 1-25412.4.1 Perform virus scan 1-25412.4.2 Antivirus software update 1-25712.6 Procedures 1-25812.7 Assignments 1-26012.7.1 Assignment: Backup 1-26012.7.2 Assignment: Antivirus software 1-26012.7.3 Assignment: Virus infection 1-26012.7.4 Assignment: Perform virus scan 1-260

Chapter 13 Case System settings and security 1-261 Chapter 14 Solutions 1-263

14.1 Introduction 1-26314.2 Log on, log off and shut down 1-26314.3 User interface 1-26314.4 Help function 1-26414.5 Maniging files 1-26414.6 System settings 1-26614.7 Print 1-26614.8 Security 1-26614.9 Case System settings and security 1-269

Index 1-271

Overall Index I

No part of this document may be reproduced and/or published by means of printing,photocopying, microfilm or in any other way whatsoever without prior written permission of

1.4 Assignments 1-91.4.1 Assignment: Windows version 1-91.4.2 Assignment: Windows settings 1-9

Chapter 2 Log on, log off and shut down 1-11

2.1 Turn on computer 1-112.2 Close application 1-132.3 Close non-responsive program 1-132.4 Shut down computer 1-152.5 Extra Assignment: Log on and log off 1-172.6 Restart computer 1-182.7 Change password 1-182.8 Lock computer 1-192.9 Extra Assignment: Change password and lock computer 1-192.10 Shut down options 1-202.11 Change power, sleep and lid settings 1-212.12 Hibernation mode 1-232.13 Sleep mode 1-232.14 Hybrid sleep mode 1-242.15 Off button 1-262.17 Procedures 1-272.18 Assignments 1-292.18.1 Assignment: Username and password 1-292.18.2 Assignment: Log on and log off 1-292.18.3 Assignment: Close Windows 1-29

Chapter 3 User interface 1-31

3.1 Mouse 1-313.1.1 Use mouse 1-313.2 Desktop 1-333.2.1 Desktop 1-333.2.2 Open icon 1-353.2.3 Icons 1-353.2.4 Select and move icons 1-383.2.5 Gadgets 1-403.2.6 Shortcuts 1-423.3 Start button 1-443.3.1 Use Start button 1-443.4 Search 1-473.4.1 Search from Start menu 1-473.4.2 Search index 1-493.5 Windows 1-493.5.1 Window components 1-493.5.2 Manage windows 1-52

3.5.3 Scroll window content 1-543.5.4 Taskbar 1-553.5.5 Jump list 1-573.5.6 Snap 1-603.5.7 Aero Peek 1-623.5.8 Aero Shake 1-643.5.9 Key combinations 1-643.7 Procedures 1-663.8 Assignments 1-693.8.1 Assignment: The mouse 1-693.8.2 Assignment: Icons 1-693.8.3 Assignment: Icons and desktop 1-693.8.4 Assignment: Shortcuts 1-693.8.5 Assignment: Start program and change window format 1-693.8.6 Assignment: Windows 1-69

Chapter 4 Help function 1-71

4.1 Windows Help 1-714.2 Help in applications 1-744.4 Procedures 1-764.5 Assignments 1-774.5.1 Assignment: Windows Help 1-774.5.2 Assignment: Help in applications 1-77

Chapter 5 Accessories 1-79

5.1 Ribbon in applications 1-795.1 Paint 1-815.1.1 Open drawing program 1-815.1.2 Foreground and background color 1-835.1.3 Draw with Paint 1-845.1.4 Save drawing 1-855.2 WordPad 1-875.2.1 Open text editor 1-875.2.2 Correct text errors 1-915.2.3 Select text 1-925.2.4 Copy and move text 1-945.2.5 Create screen capture 1-955.2.6 Save document 1-965.2.7 Print document 1-995.2.8 Close text editor 1-1015.5 Procedures 1-1025.6 Assignments 1-1045.6.1 Assignment: Paint 1-1045.6.2 Assignment: Text editing 1-1045.6.3 Assignment: Create screen capture 1-1045.6.4 Assignment: Printing 1-104

7.1.3 Windows Explorer 1-1227.1.4 Map network drive 1-1287.2 Libraries 1-1297.2.1 Work with libraries 1-1297.2.2 Folders in libraries 1-1327.2.3 Display library contents 1-1347.2.4 Create new library 1-1367.3 Folders 1-1387.3.1 Create folder 1-1387.3.2 Display folder properties 1-1407.4 Files 1-1427.4.1 File types 1-1427.4.2 Count files 1-1437.4.3 Change file properties 1-1457.4.4 Sort files 1-1477.4.5 File name extensions 1-1487.4.6 Rename files and folders 1-1497.5 Copy and move 1-1517.5.1 Select files and folders 1-1517.5.2 Copy files and folders 1-1517.5.3 Move files and folders 1-1537.6 Delete and restore 1-1547.6.1 Recycle Bin 1-1547.6.2 Delete files and folders 1-1547.6.3 Restore files and folders 1-1547.6.4 Empty Recycle Bin 1-1557.6.5 Delete files and folders permanently 1-1567.7 Search 1-1567.7.1 Search from window 1-1567.8 Compression 1-1607.8.1 Compression 1-1607.8.2 Create compressed folder 1-1627.8.3 View compressed folder 1-1647.8.4 Decompress compressed folder 1-1657.9 Store data on disc 1-1687.9.1 Burn disc 1-1687.11 Procedures 1-1717.12 Assignments 1-1757.12.1 Assignment: Windows Explorer 1-1757.12.2 Assignment: Manage files 1-1757.12.3 Assignment: File storage structure 1-1757.12.4 Assignment: File search and compression 1-175

Chapter 8 Case User interface and managing files 1-177 Chapter 9 System settings 1-179

9.1 Configuration 1-1799.1.1 Control Panel 1-1799.1.2 System information 1-1829.2 Settings 1-1839.2.1 Display settings 1-1839.2.2 Desktop background 1-1869.2.3 Date and time 1-1889.2.4 Volume settings 1-1919.2.5 Keyboard settings 1-1929.2.6 Windows Mobility Center 1-1959.3 Software 1-1969.3.1 Install and remove software 1-1969.4 Maintenance 1-2009.4.1 Action Center 1-2009.6 Procedures 1-2039.7 Assignments 1-2059.7.1 Assignment: View system information 1-2059.7.2 Assignment: Screen saver 1-2059.7.3 Assignment: Desktop background 1-2059.7.4 Assignment: Date and time 1-2059.7.5 Assignment: Keyboard 1-2059.7.6 Assignment: Software 1-205

Chapter 10 XP mode 1-207

10.1 Windows XP Mode 1-20710.2 Use Windows XP Mode 1-20810.3 Install Windows XP application 1-21010.5 Procedures 1-213

Chapter 11 Printing 1-215

11.1 Set up printer 1-21511.1.1 Set default printer 1-21511.1.2 Install printer 1-21711.2 Print output 1-22011.2.1 Print document 1-22011.2.2 View print progress 1-22211.2.3 Manage printing 1-22211.4 Procedures 1-22511.5 Assignments 1-22611.5.1 Assignment: Printing 1-226

Chapter 12 Security 1-227

12.1 Data security 1-227

12.4 Managing viruses 1-25412.4.1 Perform virus scan 1-25412.4.2 Antivirus software update 1-25712.6 Procedures 1-25812.7 Assignments 1-26012.7.1 Assignment: Backup 1-26012.7.2 Assignment: Antivirus software 1-26012.7.3 Assignment: Virus infection 1-26012.7.4 Assignment: Perform virus scan 1-260

Chapter 13 Case System settings and security 1-261 Chapter 14 Solutions 1-263

14.1 Introduction 1-26314.2 Log on, log off and shut down 1-26314.3 User interface 1-26314.4 Help function 1-26414.5 Maniging files 1-26414.6 System settings 1-26614.7 Print 1-26614.8 Security 1-26614.9 Case System settings and security 1-269

Index 1-271

installed and also the access rights each user has This ensures maximum safety and control.

As a consequence, some of this training material may differ from the Windows 7 version

installed at your workplace

The computer can be considered as a tool for daily work Standard Windows make up the basisfor those activities, but often extra software is installed to enable specific tasks For instance:

the standard Windows accessory Wordpad may be used to create text or a more elaborate

application like Microsoft Word may be installed

This module covers the basics of Windows which allows you access to all the programs andfiles you may need to do your job

Working with programs on the computer assumes that you will work with files It is important tosave files in a structured way, so that these can be retrieved and used very easily In Windows,

Windows Explorer is used for this.

As soon as you log on, your personal Desktop is shown It is an electronic desktop that you can

adapt, just like you do with a real desktop It contains icons that link to programs, but you canalso put files on it The recycle bin on the desktop contains any files you may have deleted, justlike it does in the real world: until the trash can is emptied

The Control Panel is used to modify many of the basic settings of the computer.

1.2 Windows family tree

Windows 7 is a version oriented to both home as well as professional use There have beenmany versions of Windows, and there can be confusion between them In the following table,the most commonly used versions and their mutual compatibility are described

Home version Professional version Comments

Windows 3 Windows for Workgroups The first version in common use.

Based on DOS.

Windows Based on Windows 3.11, but now always stable NT4 - Workstation

NT4 - Server

Windows NT (New Technology) was rebuilt entirely from scratch Thus it was able to meet the security requirements of the US government.

The Workstation version was intended for the normal PC, the Server version had additional functions, such as servers for e- mail and intranet applications Windows 98 and The successor to Windows 95,

still suffering from many inherited

Home version Professional version Comments

98 Second Edition shortcomings The Second

Edition contained additional support for modern components Windows Millennium Edition Abbreviated as ME, this version

was still built upon the old foundations, with all of the related problems However, the user interface was totally revamped Windows 2000 - Professional

Windows 2000 - Server

This was just NT5, but the name

2000 sounded better for marketing purposes A very stable and well-balanced operating system with a new user interface Windows XP - Home edition Windows XP - Professional

Windows XP - Server

Based on NT, with an entirely new user interface From Windows XP onwards, much has been identical

in both the private and professional versions.

The stability of Windows NT was now available for the private user Windows Vista - Home Basic

Windows Vista - Home Premium

Windows Vista - Business Windows Vista - Enterprise Windows Vista - Ultimate

Again, an entirely new user interface, featuring superior graphics and window transparency.

Security and multimedia integration are emphasized in this version.

Windows 7 - Home Premium Windows 7 Professional

Windows 7 Ultimate

The Windows 7 user interface resembles that of Windows Vista, but a number of added features make it more friendly in daily use Multimedia capabilities have been extended and libraries are introduced to maintain files.

What is the most recent version of Windows?

1 Why do the settings on a computer sometimes vary from the default settings, and whydoes Windows sometimes look different on the computer than in the course materials?

2 Who has chosen these settings?

- turn on the computer correctly, and log on;

- log off, and turn off the computer correctly;

- close a (non-responsive) program

2.1 Turn on computer

When Windows 7 has been installed, it will start automatically each time you turn on the

computer To turn on the computer, press the Power button on the front of the system

Sometimes this button has another name, or no name In exceptional cases, you must use a button behind the system; this button is often marked with the text 'I/0.' If you are not sure, ask your system administrator for help.

Next, you must log on in order to gain access to the computer Similarly, you must log off whenyou have finished using the computer Logging off closes all active programs Another user canthen use the computer

If the computer is no longer needed when you have finished using it, you can shut it down Thiscloses all active programs, and also closes Windows You can then shut it down

You can also click Other User:

In the User name text box, type your user name.

In the Password text box, type your password Next, click

Immediately after logging on, you will see the desktop with a number of icons and an invitation

to a guided tour

Sometimes you may have to press the Ctrl+Alt+Delete key combination before you are able to type in your user name.

User name

You use your unique Username to identify yourself to the computer This user name often

consists of your last name combined with the first character(s) of your first name However,there are no set rules In general, user names are determined by computer management

departments according to company rules, and you usually cannot modify your user nameyourself The following table shows some typical examples:

Name Example of user name

Alex Smith a.smith

Elsa Gonzalez egonzalez

Colin Jones jonesc

Alfred Lincoln lincolnal

Susan Lincoln lincolnsu

If you forget your password, contact your company's system administrator or help desk immediately The system administrator will not know your password because you chose

it yourself, but can instead give you a new password As soon as you have logged on, you must change this password.

2.2 Close application

When you have finished working and no longer wish to use a program, you can close it

Office 2007 applications contain an (Office Button) and you can close these in one of the

following ways:

- click (Office Button) and click Exit <application name>;

- double-click (Office Button);

- click of (Close) located in the title bar at the top right side of the application

window

To close an Office 2010 application, use one of the following ways:

- to the left of the tabs, click (Office Button) and choose from the menu Exit;

- click or (Close) located in the title bar at the top right side of the application

window;

- at the left of the title bar, double-click the application icon

Other applications, like Paint and WordPad, can be closed in a similar way

2.3 Close non-responsive program

Occasionally an error occurs and a program stops responding Sometimes people say theprogram "hangs" When this happens you can no longer close the program in the usual way

Save your work regularly This way if a program that you are using suddenly stops

responding, you will not have to start again from the beginning.

You can use Windows Task Manager to close a non-responsive or "hanging" program, but any

changes made since you last saved will be lost You can count on loss of information You mustrestart the program to continue working

For Office applications like Word and Excel, there is another method to shut down a non-responsive application with less chance of data loss.

To start Windows Task Manager right-click the taskbar and choose from the shortcut menu Start Task Manager.

To close a program, you must first select it from the list under the Applications tab.

When a program is no longer responding, its status is shown as Not Responding.

To close the selected program, click End Task Sometimes an additional dialog box appears in which you must click End.

To start 'Windows Task Manager, you can also press the key combination

Ctrl+Shift+Esc.

Close non-responsive Office 2007 program

A program called Microsoft Office Application Recovery is included with Microsoft Office 2007,

that attempts to save as much of your work as possible If it does not work, you can still close a

non-responsive Office application by using Windows Task Manager, as described above.

To start the Microsoft Office Application Recovery in the Windows taskbar, click (Start) and choose from the menu All Programs, Microsoft Office, Microsoft Office Tools, Microsoft Office Application Recovery:

Never shut down a computer by disconnecting its power cable, as this can cause

damage or loss of data.

If you no longer want to use the computer or another person wishes to use it, you must first logoff All active programs will be closed

You can log off in the following ways:

- by using the Windows Taskbar;

- by using the key combination Ctrl+Alt+Delete

If you no longer wish to use the computer and you want to shut it down, you must first closeWindows You will be logged off, and all active programs will be closed

After closing Windows, you sometimes have to press the Power button to shut down the system.

You can close Windows in the following ways:

- by using the Windows taskbar;

- by using the key combination Ctrl+Alt+Delete

Log off using the taskbar

In the Windows taskbar at the bottom of the screen, point to the (Start) button.

Click and the Startmenu appears.

To log off, click A menu appears:

To log off, choose from the menu Log Off.

Log off using the key combination Ctrl+Alt+Delete

Press the key combination Ctrl+Alt+Delete This means: hold down the Ctrl and Alt keys, thenpress the Delete key:

Click Log Off The Log Off Windows dialog box appears Click Log Off.

'Press the key combination' always means: that you keep the first-mentioned key(s) pressed, then press the last-mentioned key, then release all keys.

Close Windows using the taskbar

In the Windows taskbar, click (Start) and then click Shut down.

Close Windows using the key combination Ctrl+Alt+Delete

You can also close Windows by using the key combination Ctrl+Alt+Delete:

Click (Shut down) to close Windows The exclamation mark in the button only

appears when there are updates ready to be installed

Click the list arrow of the (Shut down options) button, and choose from the menu Shut Down.

Close all active programs

In the Windows taskbar, click (Start)

In the start menu, click

Choose from the menu Shut down

Windows closes and the computer shuts down

2.5 Extra Assignment: Log on and log off

Turn on the computer

When Windows has started, click Other User

If necessary, click inside the User Name

If necessary, ask the instructor for the username and password

In the User name text box, type the user name

Press the Tab key

The insertion point moves to the Password text box

Type the password

The desktop is displayed

In the Windows taskbar, click (Start)

Click

Choose from the menu Log off

You are logged off

Type your old password.

Type the desired password in this text box

To confirm the new password, type it again

Click the arrow to continue

The password is changed and confirmed Click OK.

2.8 Lock computer

If you leave your computer unattended while you are still logged on, other people might be able

to access and change your data If you have to leave your computer unattended but you do notwish to log off, you can lock it

To lock the computer, press the key combination Ctrl+Alt+Delete and press Enter Alternatively,

you can click Lock this computer.

To unlock the computer, type your password in the dialog box, and press Enter Sometimes youneed to press the key combination Ctrl+Alt+Delete first before you can enter your password

You can also lock the computer by pressing the key combination +L.

2.9 Extra Assignment: Change password and lock computer

If necessary, log on

Press the key combination Ctrl+Alt+Delete

Click Change a password

Type the current password

Press the Tab key

Type the text "2NewPasword" (without the quotations marks)

Press the Tab key

Type the text "2NewPasword" again

Press the Enter key

Click OK

Press the key combination Ctrl+Alt+Delete again

Click Lock this computer

The workstation is locked

Type the new password

Press the Enter key

The computer is unlocked

Press the key combination Ctrl+Alt+Delete and log off without closing WindowsLog on again

Restore the original password

2.10 Shut down options

When you shut down a PC, all open files are saved and programs are closed The computer nolonger uses any power When the computer is restarted, the following needs to be done:

- operating system is loaded;

- you log on and your user environment is loaded;

- you start the programs you want to use;

- you open the files you want to work on

This takes a considerable amount of time To save this time, there are sleep and hibernationmodes

Sleep and hibernation mode

There are several levels of sleep and hibernation

Sleep mode

When a computer is put in sleep mode, the memory content is retained by keeping the power

supply to the memory chips switched on The processor, hard disk and display are switched off.This saves an enormous amount of power compared to a running computer There is only asmall power requirement to maintain the memory

When the computer is switched on, it starts up in seconds As soon as you log on (a safetyprecaution) all programs and files you had open are immediately available

If the power is lost during sleep mode, for example if the battery is removed or the plug ispulled, data in any open files may be lost

Hibernation mode

When a computer is put in hibernation mode, the memory content is saved to a special file on

the hard disk The computer is shut down This takes slightly longer than shutting down to sleep

mode In hibernation mode the computer draws no power at all.

mode, but it is still faster than a full shut down.

When the computer is switched on, it starts up in seconds As soon as you log on (a safetyprecaution) all programs and files you had open are immediately available

If the power is lost during hybrid sleep mode, the memory content is lost but it can be restoredfrom the hard disk, so the computer restarts quickly Switching on takes slightly longer then itdoes from sleep mode

If hybrid sleep mode is enabled, regular sleep mode is replaced by hybrid sleep mode.

Name Function Memory powered Memory content

saved on hard disk

Sleep and hibernation modes are not always available It depends on the hardware and some system settings.

On/off button and closing a laptop

You can change the functionality of the on/off button Similarly you can also change

the functionality of what the laptop does when closing the lid For example, you may set theclosing of the lid to put the laptop into hibernation mode and set the off button to actually turnthe laptop off

2.11 Change power, sleep and lid settings

You usually close a laptop because you have finished working with it Sometimes you may notwant the laptop to shut down completely, you may want it to stay on so that you can continuewith a task after a short while

To set the functionality of what the laptop does when you close the lid, click (Start) in the Windows taskbar, type "closing the lid" and on the left below Control Panel click Change what closing the lid does:

Click the button and in the dropdown list, select the action you want executed when the

laptop is on battery power: Do nothing, Sleep, Hibernate or Shut down Some of these

options may not be available, depending on the hardware and some system settings

A different action can be selected if external power is available The idea is that power isless precious in this case, so you may want to select an option that allows you to

continue more quickly The dropdown list options are identical to (1)

Any changes made in this way, will apply to all the power plans.

To modify a specific power plan, open it first Click (Start), type "power" and below Control Panel, click Choose a power plan Click Change plan settings behind the desired power plan and then click Change advanced power settings:

In the Power Options dialog box, on the Advanced settings tab, open Power buttons and lid, Lid close action At the end of either On battery or Plugged in, click the current

settings (in the above example Sleep) and select the desired setting from the dropdown

list

2.12 Hibernation mode

When a computer is put in hibernation mode, the memory content is saved to a special file on

hard disk The computer is shut down The computer no longer uses any power in this mode.When the computer is switched on, the memory is loaded from hard disk and it starts up quickly

As soon as you log on (a safety precaution) all programs and files you had open are

immediately available

To place the computer in hibernation mode, in the Windows taskbar click (Start), click the

list arrow on and choose from the menu Hibernate The computer is shut down.

On a laptop, sometimes the 'Hibernate' menu option is only available if the external power supply is connected.

Resume from hibernation mode

When you switch on the computer as usual, you will notice that it is a lot faster The text

Resuming Windows is displayed on the screen Press the key combination Ctrl+Alt+Del and

type your password This safety precaution prevents other people from accessing your datawithout your permission You can resume working with Windows immediately

2.13 Sleep mode

When a computer is put in sleep mode, the memory content is retained by keeping the power

supply to the memory chips switched on There is only a small power requirement to maintainthe memory

When the computer is switched on, it starts up in seconds As soon as you log on (a safetyprecaution) all programs and files you had open are immediately available.

To put the computer in sleep mode, in the Windows taskbar click (Start), click the list arrow

on and choose from the menu Sleep The display goes black and the computer

appears to have been shut down Often a small light flickers, to indicate it has not shut downcompletely

Resume from sleep mode

You switch on the computer as usual, and it is a lot faster Press the key combination

Ctrl+Alt+Del and type your password This safety precaution prevents other people

from accessing your data without your permission You can continue working with Windowsimmediately

If power is lost during sleep mode, for example if the battery is removed or the plug is pulled, data in files that are open may be lost.

2.14 Hybrid sleep mode

When a computer is put in hybrid sleep mode, the memory content is retained by keeping the

power supply to the memory chips switched on and for extra safety, it is saved to a special file

on the hard disk There is only a small power requirement to maintain the memory

If power is lost during hybrid sleep mode, the memory content is lost but it can be restored fromhard disk, so the computer restarts quickly As soon as you log on (a safety precaution) allprograms and files you had open are immediately available

To put the computer in hybrid sleep mode, in the Windows taskbar click (Start), click the list

arrow on and choose from the menu Sleep The display goes black and the

computer appears to have been shut down Often a small light flickers, to indicate it has notshut down completely

The term 'Sleep' in Windows is used to indicate both 'sleep' (regular sleep mode) as well

as 'hybrid sleep' (hybrid sleep mode).

Resume from hybrid sleep mode

You switch on the computer as usual, and it is a lot faster Press the key combination

Ctrl+Alt+Del and type your password This safety precaution prevents other people from illegallyaccessing your data You can directly continue working with Windows

Enable hybrid sleep mode

Both hybrid sleep mode and regular sleep mode are indicated with the term sleep in Windows 7.

The name alone therefore does not indicate which sleep mode it is

To set the type of sleep mode, click (Start) in the Windows taskbar and type "power" In the