Tài liệu Office 2007 Solutions P1 pptx

xv Part I Getting Started Chapter 1 Installing Microsoft Office 2007.. 141 Part V Working with Word Chapter 13 Performing Common Tasks in Word.. 153 Chapter 14 Exploring Additional New F

PC Magazine ®

Office 2007 Solutions

PC Magazine ®

Office 2007 Solutions

Joli Ballew

S E Slack Jerri Ledford

Wiley Publishing, Inc.

PC Magazine ® Office 2007 Solutions

Copyright © 2007 by Wiley Publishing, Inc , Indianapolis, Indiana

Published simultaneously in Canada

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For my family and friends for their ongoing support and enthusiasm — Joli For Alia, because you brought magic into my life — Sally For Mom and Dad, because you said I could do anything — Jerri

About the Authors

Joli Ballew is a technology trainer and writer in the Dallas area She holds several certifications including

MCSE, A+ and MCDST, and holds a B.A in mathematics In addition to writing, she teaches computerclasses at the local junior college, and works as a network administrator and Web designer for North

Texas Graphics Joli has almost 20 books available, including Degunking Windows (voted best computer book of the year by the Independent Publishers Book Awards in 2004), Degunking Your PC, Degunking

Your Mac, and Degunking Your Mac Tiger Edition (Paraglyph Press), Hardcore Windows XP (McGraw-Hill),

and Windows XP: Do Amazing Things (Microsoft Press) Joli also writes for Microsoft’s Windows XP Expert

Zone, is a Microsoft blogger, and has written a textbook for Microsoft’s MCDST certification In her freetime, Joli enjoys golfing, yard work, and teaching her cat, Nikko, new tricks

S E Slack is a writer and author with more than 16 years of experience in business writing She

specializes in technology, with an emphasis on degunking technology so the masses can both stand and use it Slack has written numerous articles for small- and medium-sized businesses,appearing internationally in business magazines and online business sites She has also been an exec-utive and business transformation communications consultant to IBM, Lenovo International, and

under-State Farm Insurance She is currently writing Do-It-Yourself Digital Home Office Projects Hill) and Breakthrough Microsoft Windows Vista: Your Jump-In Guide to Microsoft’s Newest Operating

(McGraw-System (Microsoft Press) She has also written four other books She has no free time; she has a

17-month-old daughter!

Jerri Ledford is a technology junkie who has always loved to share her passion for software and

gadgets with anyone who’ll listen In 15 years as a writer and technology trainer, Jerri has written

more than 800 business technology articles, and nine books, including The Gadget Geek’s Guide to

Your Sony PlayStation Portable (Course Technology), Google Analytics (Wiley), and Google Powered: Productivity with Online Tools (Wiley) Jerri also writes and teaches consumer technology courses for

online audiences When she’s not working, Jerri spends time in her garden, reading, and, of course,playing with her gadgets

Contents at a Glance

Acknowledgments xxiii Introduction xv Part I Getting Started

Chapter 1 Installing Microsoft Office 2007 3 Chapter 2 Protecting Against Viruses and Other Threats 13 Chapter 3 Organizing Data Right from the Start 25 Part II Avoiding Disasters

Chapter 4 Backing Up Your Data 41 Chapter 5 Staying Up to Date 51 Chapter 6 Recovering from Problems 59 Part III Exploring the New Interface

Chapter 7 Personalizing the Interface 77 Chapter 8 Getting Familiar with the Ribbon 87 Chapter 9 Obtaining Immediate Results with Styles

and Galleries 101 Part IV Working Together

Chapter 10 Saving and Sharing Data 113 Chapter 11 Setting Up User Access 129 Chapter 12 Collaborating Options 141 Part V Working with Word

Chapter 13 Performing Common Tasks in Word 153 Chapter 14 Exploring Additional New Features in Word 177 Part VI Presenting with PowerPoint

Chapter 15 Performing Common Tasks in PowerPoint 191 Chapter 16 Exploring Additional New Features in

PowerPoint 211

Part VII Managing Data with Excel

Chapter 17 Performing Common Tasks in Excel 219

Chapter 18 Exploring Additional New Features in Excel 245

Part VIII Keeping in Touch with Outlook Chapter 19 Performing Common Tasks in Outlook 259

Chapter 20 Exploring Additional New Features of Outlook 279

Part IX Managing Data with Access Chapter 21 Performing Common Tasks in Access 295

Chapter 22 Exploring Additional New Features in Access 327

Part X Publishing with Publisher Chapter 23 Performing Common Tasks in Publisher 343

Chapter 24 Exploring Additional New Features of Publisher 363

Part XI Doing Even More with Office Chapter 25 Web Design with Office 375

Chapter 26 Using Office 2007 with Vista 389

Chapter 27 Exploring Office Enterprise 401

Index 407

Acknowledgments xxiii

Introduction xv

Part I Getting Started Chapter 1 Installing Microsoft Office 2007 3

Installing Microsoft Office 2007 3

Before Installation 4

Installation Step-by-Step 5

Understanding Product Keys, Activation, Registration, and Privacy 7

Activation and Product Keys 7

All About Registration 8

What Office 2007 Brings to the Table 9

New Interface 10

New Features 10

Summary 11

Chapter 2 Protecting Against Viruses and Other Threats 13

Viruses and Antivirus Programs 13

Virus Types 14

How a Virus Works 14

Custom-Configure Antivirus Programs 14

Understanding and Avoiding Office Viruses 17

Beware of Attachments 17

Avoid Macros 19

Patch Security Holes 19

Summary 24

Chapter 3 Organizing Data Right from the Start 25

Configuring Default Saving Options 25

Basic Default Options 25

Changing Where Files Are Stored by Default 27

Creating New Organizational Folders 31

Getting Organized 32

Creating Your New Folder Structure 33

Staying Organized over the Long Run 36

Summary 37

xiv

Part II Avoiding Disasters

Chapter 4 Backing Up Your Data 41

Understanding Backup Media 41

CDs and DVDs 42

External Hard Drives 42

Flash Drives 43

Network Drives 43

Internet Options 43

Copying Files Manually 44

Drag Files to Any Drive 44

Burning CDs and DVDs 45

Backing Up E-mail 46

Back Up Outlook 2007 47

Restore Outlook 2007 48

Using Search Folders 49

Summary 50

Chapter 5 Staying Up to Date 51

Setting Up Automatic Updates 51

Getting Updates Manually 52

Understanding Update Types 56

Critical Updates 57

Security Updates 57

Service Packs 57

Software Updates 57

Upgrades 57

Feature Packs 57

Summary 58

Chapter 6 Recovering from Problems 59

Using System Restore 59

Enabling System Restore 61

Creating a Restore Point 62

Restoring to an Earlier Time 63

Locating Lost Files 65

Using the Office Interface 65

Using the Operating System’s Search Tool 66

Working with Recovered Files 71

Making Sure AutoRecover Is Turned On 72

Locating Recovered Files 72

Surfing the Web for Answers 73

Using the Microsoft Office Assistance Home Page 73

Accessing Newsgroups and Online Communities 74

Summary 74

Part III Exploring the New Interface

Chapter 7 Personalizing the Interface 77

Personalizing Office with Your Language, Name, and Initials 77

Changing the Skin 78

To View or Not to View 80

Saving in Compatible Formats 81

Personalizing AutoCorrect 82

Using AutoCorrect to Save Key Strokes 82

Knowing What Symbols are Available 83

Using AutoCorrect to Add Mathematical Symbols 83

Customizing the Quick Access Toolbar 84

Summary 86

Chapter 8 Getting Familiar with the Ribbon 87

Introducing a Results-Oriented Interface 87

Exploring the Home Tab 89

Exploring the Other Tabs 89

Using the Command Tabs 90

Word: Changing Font Types, Font Size, and Styles 90

PowerPoint: Inserting Objects 92

Excel: Working With Formulas 94

Using Contextual Tabs 95

Introducing Contextual Tabs in PowerPoint 95

Introducing Contextual Tabs in Word 97

Introducing Contextual Tabs in Excel 98

Summary 99

Chapter 9 Obtaining Immediate Results with Styles and Galleries 101

Galleries and Quick Styles Explained 101

Exploring Basic Features 103

Using Quick Styles and Galleries 104

Creating and Saving Your Own Quick Style 106

Working with Shapes, Tables, and Charts 107

Working with PowerPoint Shapes 107

Working with Excel Charts 107

Working with Publisher Data 108

Summary 109

Part IV Working Together Chapter 10 Saving and Sharing Data 113

Applying Proper File-Saving Techniques 113

Organizing Your Files 114

Using Office 2007 Save As Default 116

Applying File Protection 116

xvi

Using a Workgroup Share 118

Creating a Workgroup 119

Sharing Folders 119

Working with Permissions 121

Caching 122

Testing Access for Your Workgroup 124

Saving in XML File Formats 124

XML Defined 125

How XML Affects You 125

XML Default Document Extensions 125

Summary 128

Chapter 11 Setting Up User Access 129

Users and Groups Overview 129

Assigning Owners 129

Determining Folder Permissions 130

Granting Permissions 131

Understanding Inheritance of Permissions 132

Object Auditing 132

Controlling User Access by Configuring Permissions 133

File and Folder Permissions at a Glance 134

Setting, Viewing, Changing, or Removing File and Folder Permissions 136

Managing Project Data 138

Understanding Information Rights Management 139

SharePoint Server 2007 139

Summary 140

Chapter 12 Collaborating Options 141

Understanding Integrated Communication 141

Knowing Who Is Online 142

Taking Advantage of Unified Messaging 143

Web Conferencing 143

Using Instant Messaging 143

Exploring the Extended Collaborative Workspaces 145

Using SharePoint Services Technology and SharePoint Server 2007 145 Using Office Groove 2007 146

Understanding Shared Note-Taking 148

Configurable Workflows 150

Summary 150

Part V Working with Word Chapter 13 Performing Common Tasks in Word 153

Exploring the Interface 153

Word’s New Look 153

Exploring New Tools and Features 155

Customizing the Interface 156

Adding Flair to Your Documents 159

Enhancing Documents with Fonts and Headings 159

Linking to Live Data from Charts, Diagrams, and Tables 161

Inserting Pictures and Drawings 163

Embellishing Your Documents with Easy Effects 164

Inserting Special Characters 165

Getting Things Organized 166

Using Bullets, Numbers, and References 166

Setting Tabs 167

Using Grammar and Spell Check 169

Working with Data 169

Summarizing Documents 169

Creating Outlines 170

Obtaining Research 171

Working Collaboratively 171

Tracking Changes 172

Comparing and Combining Document Files 172

Mailings 173

Creating Mailings 173

Starting Mail Merge 173

Write and Insert Fields 174

Previewing Results 176

Finishing Documents 176

Summary 176

Chapter 14 Exploring Additional New Features in Word 177

Using the Floaty 177

Accessing the Mini Toolbar 177

Applying Formatting from the Mini Toolbar 179

Getting Information from Super ToolTips 180

Using the Document Inspector 181

What You Can Find 182

What You Can Get Rid Of 182

Using Quick Parts 184

Managing Documents with the Document Information Panel 186

Summary 188

Part VI Presenting with PowerPoint 189 Chapter 15 Performing Common Tasks in PowerPoint 191

Exploring the Interface 191

Understanding PowerPoint’s New Look 191

New Tools and Features 192

Customizing the Interface 194

Creating Presentations 197

Choosing a Presentation Template 197

xviii

Using Slide Libraries 198

Formatting Text 199

Working with Objects 202

Working with Diagrams and Charts 206

Creating Diagrams 207

Creating Charts 207

Collaborating and Sharing 208

Tracking Changes 209

Merging Presentations 209

Summary 209

Chapter 16 Exploring Additional New Features in PowerPoint 211

Converting Lists to Diagrams in Two Clicks 211

Creating and Saving Custom Layouts 213

Creating and Saving New Text Effects 215

Packaging for CD 215

Summary 216

Part VII Managing Data with Excel Chapter 17 Performing Common Tasks in Excel 219

Exploring the Interface 219

Exploring the Excel 2007 Ribbon 221

Customizing the Interface 223

Using New Tools and Features 224

Formatting Worksheets 224

Inserting, Deleting, or Formatting a New Column or Row 225

Creating a Table 225

Inserting and Formatting a Worksheet 228

Using Key Tips 228

Exploring Page Layout View 229

Working with Functions 232

Creating Equations 232

Using Formula AutoComplete 233

Working with Function Arguments 234

Managing Data 235

Database Basics 235

Importing and Exporting Data 236

Sorting and Filtering Data 237

Creating Criteria 239

Charting Data 240

Charting Basics 241

Creating PivotCharts 241

Formatting Chart Elements 242

Summary 243

Chapter 18 Exploring Additional New Features in Excel 245

Creating Formulas with Ease 245

Exploring New Charting Options 249

Getting Better Printouts 251

Working with Larger Workbooks 252

Getting and Using Free Templates from the Web 254

Summary 256

Part VIII Keeping in Touch with Outlook Chapter 19 Performing Common Tasks in Outlook 259

Exploring the Interface 259

New Look 259

New Features and Tools 260

Customizing the Interface 260

Working with E-mail 262

Creating a Profile 262

Editing and Deleting Profiles 264

Sending E-mail 265

Working with Attachments 265

Creating E-mail Signatures 267

Using Stationery and Templates 268

Creating an Out-of-Office Reply 269

Managing E-mail 270

Sorting Options 270

Search Folders 271

Dealing with Spam 272

Creating Rules 273

Using the Calendar 274

Customizing Your Calendar 275

Adding Calendar Items 275

Exploring Scheduling Options 275

Sharing Your Calendar 276

Printing Your Calendar 277

Managing Contacts 277

Summary 277

Chapter 20 Exploring Additional New Features of Outlook 279

New Search Features 279

Using Integrated Search Features 279

Using Instant Search 280

Previewing Attachments with a Single Click 281

Using the To-Do Bar 282

Accessing Flagged Messages, Outlook Tasks, and Meetings 282

Configuring Automatic Reminders for Procrastinators 282