Lecture Introduction to desktop publishing with digital graphics: Chapter 1 - Kevin Niemeyer

All publications, including books, magazines, newspapers, and brochures, follow a specific layout and design. In this lecture, you will learn the principles of effective layout and design in creating a variety of documents. In chapter 1 introducing desktop publishing. In this chapter you will learn: workshop foundations, format with fonts, design with font attributes, design with font families,...

Skills You Will Learn

Design with Microsoft Word Unit 1

Projects :

Skills You Will Learn

Copyright © The McGraw-Hill Companies, Inc All rights reserved.

 All publications, including books, magazines, newspapers, and brochures, follow a specific layout and design.

 In this book, you will learn the principles of effective layout and design in creating a variety of documents.

Publishing and Design

pg 2

Design with Microsoft Word Unit 1

Publishing and Design

pg 2

 Identify elements of desktop publishing

 Apply design process skills

You Will Learn

Design with Microsoft Word Unit 1

What is Desktop Publishing?

anyone with a computer to create a professional-looking

 In 1985, Paul Brainerd created PageMaker, a type of

application

 Layout software uses a principle known as WYSIWYG ,

an acronym that means “What You See Is What You Get.”

desktop publishing

The use of a computer

to combine text and

A type of software that

combines text and

graphics together on a

page (pg 3)

WYSIWYG

An acronym that

means “What You See

Is What You Get.”

(pg 3)

Desktop Publishing pg 3

How Does the Design Process Work? pg 4

Design Basics

 Look for examples of good design.

 Determine the purpose of the publication’s message.

 Sketch your few ideas on paper.

 Seek input from others.

 Keep your design simple.

Design with Microsoft Word Unit 1

What is layout software?

Desktop Publishing

Layout software is a type of software that combines text and graphics together

on a page.

Assessment pg 4

Explanation: Desktop publishing involves the use of a

computer to combine text and graphics.

C a printed work

D the use of a computer to combine text and graphics

A a type of software that combines text and graphics

B a principle of design

Design with Microsoft Word Unit 1

 Identify Word’s toolbars

 Identify Word’s menu bar

 Find the scroll bars and ruler

You Will Learn To

What is a User Interface?

you to communicate with the computer

will print on the page

interface

All of the onscreen

elements that allow a

Word that allows a

user to see how text

and graphics will print

on a page (pg 3)

Introducing Word pg 5

Design with Microsoft Word Unit 1

Title Bar

 The title bar displays the title of the document.

Menu Bar

 The menu bar contains general menu categories (such

as File, Edit, View, and so on) from which you can carry out commands in Word

Toolbars

 The other bars are called toolbars and include clickable

What is a user interface?

Introducing Word

A user interface is all of the onscreen elements that allow a user to communicate with a computer.

Design with Microsoft Word Unit 1

What is the function of the title bar?

Explanation: The title bar displays the title of a document.

C to control the appearance of the text

D to display the title of the document

A to carry out common commands

B to display icons for common

commands

Format with Fonts

Design with Microsoft Word Unit 1

Format with Fonts

pg 7

Fonts and Typeface

Fonts and Typeface

 The study of type and its characteristics is called

A design for a set of

characters such as letters,

numbers, and punctuation

marks (pg 7)

font

A specific typeface

combined with variations

such as size, style, and

spacing (pg 7)

Before You Begin Go to

Chapter 1, and choose

PowerPoint Presentations to

preview the documents you will

be creating Also, use the

individual project Rubrics to

help create and evaluate your

work

Format with Fonts

pg 7

Categorizing Fonts

 A serif is a small cross-stroke at the top or bottom of most letters Serif fonts are categorized by the presence of a serif

 Sans serif means “without serif.” Sans serif fonts do not have extra cross-strokes Because they are not as easy

to read as serif fonts, sans serif fonts are best used for titles, headings, or short blocks of text

Design with Microsoft Word Unit 1

Format with Fonts

A type of font that can

be resized without any

Format with Fonts

pg 8

In this project, you will…

 Compare the use of serif and sans serif fonts when you format the lyrics of the national anthem

Design with Microsoft Word Unit 1

Format with Fonts

pg 9

Design with Font Attributes

 Apply formatting attributes

Design with Microsoft Word Unit 1

Design with Font Attributes

pg 10

Design with Font Attributes

Font Attributes

 Font attributes are characteristics or qualities of text

such as underline, bold, italics, superscript, and subscript

 ALL CAPS can be created by pressing the Caps Lock key on the keyboard This font attribute should not be used with a lot of text, as it reduces readability

Design with Font Attributes

pg 10

In this project, you will…

 Format a report using font attributes You will learn about Poland’s famous tourist attraction, the Wieliczka

Design with Microsoft Word Unit 1

Format with Fonts

pg 12

Design with Font Families

 Use font families

Design with Microsoft Word Unit 1

Design with Font Families

pg 13

Design with Font Attributes

Font Families

 Font families are either serif or sans serif, and fonts

in each family have a related typeface

 Font families are also characterized by the

letterform, or the shape of a letter

 When designing a page, use contrast in choosing font families to provide visual interest

letterform

The shape of a letter

(pg 10)

contrast

A difference that sets

off an element from

others in a document

(pg 13)

Design with Font Families

pg 13

In this project, you will…

 Create a guide to identify fonts in serif and sans serif families You can use this guide in later projects to help you choose appropriate fonts for your design

Design with Microsoft Word Unit 1

Format with Fonts

pg 14

Format with Word Tools

 Cut and paste

 Align text

 Insert a drop cap

 Add a page border

Design with Microsoft Word Unit 1

Format with Word Tools

pg 15

Formatting Tools

Cut, Copy, and Paste

 Cut or copied material is saved in a clipboard, a temporary storage area which saves the material until it

is deleted or replaced or the program is turned off

Spell Check

 To check a word or an entire document at once, click

Tools>Spelling and Grammar on the menu bar, or click

the Spelling and Grammar button on the Standard

Format with Word Tools

pg 16

Additional Formatting Tools

Align Text

 To align text, click one of the four alignment buttons

on the Formatting toolbar

Format for Visual Interest

 Use the Format menu to enhance a document with decorative elements such as a drop cap or a page border

Add Headers and Footers

 Click View>Header and Footer to open the Header

and Footer Toolbar

A large decorative letter

used as the first letter

Design with Microsoft Word Unit 1

Format with Word Tools

pg 16

In this project, you will…

 Use Word to format the Gettysburg Address as a visually interesting and easily readable document

Format with Fonts

 There is a drop cap,

page border, header, and

footer.

 There are no spelling

errors or typos

Design with Microsoft Word Unit 1

Insert and Wrap Clip Art

 Find and replace text

 Insert a text box

 Add a fill color

Insert and Wrap Clip Art

Design with Microsoft Word Unit 1

Insert and Wrap Clip Art

Insert a Text Box

 A text box can hold both text and graphics Like an image, a text box can be resized and text can be wrapped around it

sizing handle

A small circle or

square on the sides or

corners of an object

that allows a user to

resize the object (pg

21)

text box

A graphic element that

holds text and

graphics (pg 21)

Insert and Wrap Clip Art

pg 21

In this project, you will…

 Illustrate an Aesop’s fable by adding clip art You will also use the Thesaurus and Find/Replace tools

to revise your story

Design with Microsoft Word Unit 1

Insert and Wrap Clip Art

pg 24

Check your work Use

Figure 1.19 as a guide

and check that:

 Fonts are consistent

and readable.

 The title is in a colored

text box, and the text

direction is correct.

 All references to skunk

have been replaced with

bear.

 The image is laid out

attractively and text

wraps around it.

 There are no spelling

errors or typos

Create a Certificate

 Change page orientation

 Format a page border

Design with Microsoft Word Unit 1

Create a Certificate

pg 26

Create a Certificate

Kern Between Characters

 To kern means to adjust the space between characters

in a document

Change Page Orientation

 In portrait orientation, the short edge of the paper is along the top

 In landscape orientation, the long edge of the paper is along the top

whereby the short

edge of the paper is

along the top (pg 25)

landscape

orientation

Page orientation

whereby the long

edge of the paper is

Design with Microsoft Word Unit 1

Create a Certificate

pg 26

In this project, you will…

 Create a certificate that will include a watermark and WordArt

Create a Certificate

pg 29

Check your work Use

Figure 1.25 as a guide

and check that:

 Fonts are consistent

 Text looks balanced,

with sufficient white

space around it

Design with Microsoft Word Unit 1

Create a Business Flyer

Create a Business Flyer

pg 30

Determine Line Spacing

Leading

 Leading refers to the process of spacing lines of text

 Leading is sometimes measured as the space between lines and sometimes as the distance between baselines

 Leading is generally 120-150 percent of the font size, depending on the type of font

leading

The process of

spacing lines of text

(pg 30)

Design with Microsoft Word Unit 1

Create a Business Flyer

pg 31

Create Lists

Bulleted Lists

 A bullet is a character such as a dot or a diamond

 Bullets are used to list items in no particular order

Create a Business Flyer

pg 31

In this project, you will…

 Create one page of an annual report for an imaginary company, HypothetiCo

Design with Microsoft Word Unit 1

Create a Business Flyer

pg 35

Check your work Use

Figure 1.32 as a guide and

check that:

 Line spacing makes text

readable and attractive.

 Content in the bulleted list

is written and aligned

Design with Symbols

 Create a numbered list

Design with Microsoft Word Unit 1

Design with Symbols

pg 36

Add Symbols and Special Characters

Symbols

 To find symbols that do not appear on the keyboard,

click Insert>Symbol to open the Symbol box.

 The Wingdings and Webdings fonts include a variety

of graphic icons and symbols, called dingbats

Design with Symbols

Design with Microsoft Word Unit 1

Design with Symbols

pg 38

In this project, you will…

Format a recipe with symbols.

Design with Symbols

pg 40

Check your work Use

Figure 1.36 as a guide and

check that:

 The text is accurate, laid

out attractively, and easy

to read.

 Symbols and fractions

have been added

correctly.

 The numbered list

presents information in the

correct order.

 Graphics relate to

content and are sized and

placed effectively

Design with Microsoft Word Unit 1

 Gridlines separate the rows and columns in a table.

 In Word, you can perform simple calculations and automatically sort information in tables

Borders that separate

rows and columns in a

Design with Microsoft Word Unit 1

Create a Table

pg 41

In this project, you will…

 Create and format a table to compare the populations and other facts about certain U.S

states You will also use the superscript and subscript numerals to footnote and cite the sources of your information

Microsoft Word

APPLICATIONS USED

Create a Table

pg 45

Check your work Use

Figure 1.43 as a guide

and check that:

 The table colors and

borders match Figure

1.43.

 Text is complete and

accurate.

 The table is sorted from

highest to lowest city

population.

 There is a citation

below the table.

 The table is centered

Design with Microsoft Word Unit 1

Create a Résumé with a Template

Create a Résumé with a Template

pg 46

Create Templates and Wizards

Résumé Templates

 A template is a pre-formatted, fill-in-the-blank document

 Microsoft Word has a variety of résumé templates

template

A preformatted,

fill-in-the-blank document

(pg 46)

Design with Microsoft Word Unit 1

Create a Résumé with a Template

pg 46

In this project, you will…

 Use a template to create a resume for old Benjamin Franklin

20-year-Microsoft Word

• Data File 1-10

APPLICATIONS USED

Create a Résumé with a Template

pg 47

Design with Microsoft Word Unit 1

A simple drawing that

gives a sense of the

layout and basic

elements of a design

(pg 49)

Design with Microsoft Word Unit 1

Create a Flyer

pg 49

In this project, you will…

 Create a flyer advertising a school-wide time capsule project

Create a Flyer

pg 47

Design with Microsoft Word Unit 1

pg 52

On the Job

 An administrative assistant is often an entry-level job that

is a stepping stone to other positions in a company

 Because they are often responsible for newsletters, financial reports, flyers, and even advertisements or catalogs, administrative assistants should know how to use desktop publishing tools in Word

Future Outlook

 Although many people now use computers to do the tasks that administrative assistants once did, this career will continue to be in demand for people with good technology and communication skills

Skills and Talents

Chapter Assessment

Why should you use fonts from different font families and why?

What are three advantages of using a table format?

Fonts from different fonts families should be used in desktop publishing to create good contrast and visual interest.

Tables make it easier to format and sort information,

to move formatted information on the page, and to create stable Web pages.

Design with Microsoft Word Unit 1

Chapter Assessment

How are bulleted and numbered lists different?

Bulleted lists present information in no particular order, whereas numbered lists present information in a specific order, such as steps or ranking.

What are dingbats?

Dingbats are graphics icons and symbols in the Wingdings and Webdings fonts.

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