FTP - Banked Staffing June 2015

Staffing Entitlements Staffing entitlement are roll dependent – NZRoll  www.fundingcalc.minedu.govt.nz  Exercise care when budgeting next year do not lock in all FTTEs as permanent st

Banking Staffing

David Hyland

June 2015

Banking Staffing

What is it? How does it work?

Staffing Entitlements

 Staffing entitlement are roll dependent – NZRoll

 www.fundingcalc.minedu.govt.nz

 Exercise care when budgeting next year

do not lock in all FTTEs as permanent staff

 Funding, Staffing and Allowances Handbook

 www.minedu.govt.nz/NZEducation/EducationPolicies/ Schools/SchoolOperations/Resourcing/

ResourcingHandbook

Fortnightly Payroll

Fortnightly payrolls

 There are 26 pay periods in a year

 Fixed term and permanent teachers are paid on a 14 day

basis - so each full day is a charge of 0.07 FTTE

 1 full-time teacher equals 1.00 FTTE of usage per fortnight –

so a full year is 26.00 FTTE

 Part time teachers use up a corresponding amount of banking staffing, i.e employed 60% = usage of 0.6 FTTE per fortnight

 Day relievers are charged at 0.1368 FTTE per day 60% =

usage of 0.6 FTTE per fortnight

The Banking Staffing Year

 Runs from pay period (pp)23 of one year to pp22

of the next (2014/2015 years combined)

 Includes a balancing period from pp23 – pp26

when automatic adjustments can be made for the previous year

 Your usage will be high in pp19 when holiday pay

is paid out to some fixed term staff This should even out as no usage will be charged for those teachers in pp20-22.

Things to remember

 Only teachers or a person with a LAT (and principals) can be charged to Teacher Salaries (TS)

 1st and 2nd year teachers must be charged to TS or the school will not get Beginning Teacher Time Allowance

 You cannot pay staff in advance

Internal Controls

Look out for….

 Usage of more than 1.00 FTTE for 1 teacher in a fortnight If this is:

- an overpayment of salary, advise the service desk

- salary arrears, the charging is probably correct

- holiday pay, make sure you have not been charged in excess

of the capping rules

 Usage of more than 26.00 FTTE for 1 teaching position for the year.

- Provided there was no overlap of employment apply to the Ministry for a Ministry Adjustment (before the end of the balancing period).

Look out for….

 Part timers – View timesheets

 S U E Reports (pre finalised)

 Review error schedule prior to authorising

 Initial and date

Look out for….

IC are in place

Transparency

Monthly Financial Reporting

Key Monthly Documents for the Board & Management Team:

•Banking Staffing report &

SUE report

•‘TS’ Grants and overuse “booked”

Modelling Spreadsheet

 Excel template available on Ministry website

– www.minedu.govt.nz/NZEducation/EducationPolicies/Schools/ SchoolOperations/Resourcing/SchoolStaffing/BankingStaffing

 Can be requested from the Ministry at any point in the year, pre-populated with your current information

 Add information from each banking staffing report

 Allows you to forecast and forward plan

Novopay Support

 Sally Wiig

sally.wiig@minedu.govt.nz

Phone : 04 439 5418

 Vivienne O’Reilly

vivienne.o’Reilly@minedu.govt.nz

Phone: 04 439 5419

Financial Adviser Contact Details

David Hyland Senior Adviser School Finance

DDI: 04 4638673 Mobile: 027 490 7232 Email: david.hyland@minedu.govt.nz

P O Box 5040, Lower Hutt

19 Market Grove Lower Hutt 5040