Business Letters for Busy People part 19 pptx

I encourage you to do this, and I’m sure that we — the company and you — will find the position that best matches your experience and background.. Sincerely, Signature Hiram Scott Vice P

Rejection of an In-House Job Applicant

This letter turns down an employee’s request for a new job within the company

Business Letters for Busy People

10

Powell Glove Company

4709 South 110th Street Omaha, Nebraska 68127 October 10, 20XX John Holiday

304 Spruce St

Omaha, NE 68128 Dear John:

Thank you for your interest in becoming part of Powell’s training and development department as an instructor I agree that everyone needs a change once in a while However, though you have good production experience, this position requires in-depth knowledge of the training process

Although you have been with Powell for five years, your background and experience have not prepared you for this particular position Several applications have been received from people with training experience and even some with training experience in the manufacturing industry The company will fill the position from these applicants

Unfortunately, you are not being selected for this position, but I am aware that you wish to continue to upgrade your position with the company I encourage you to do this, and I’m sure that we — the company and you — will find the position that best matches your experience and background

Again, I appreciate your interest and hard work in the company and wish you luck in all your future promotions

Sincerely,

Signature

John Williams President JW:gd

Goodwill Agreement

Rejection Reason

Encouragement

Goodwill

Rejection of an Unsolicited

Application

This letter is used to inform an applicant that there are no

positions available at the present time for which she is qualified

First National Bank

223 Ames • Casper, WY 82676

August 30, 20XX

Kelly Flanders

1795 Whisper Lane, #3

Casper, WY 82676

Dear Ms Flanders:

Your qualifications are impressive Unfortunately, we are not

presently hiring bank tellers

As you may know, we recently went through a major

expansion However, we have filled all of our bank teller

positions and do not foresee any change in staff in the near

future We will, however, keep your application on file for

one year should something arise

Thank you for your interest in First National If you should

have any questions, please call me

Sincerely,

Signature

Hiram Scott

Vice President, Human Resources

Compliment Rejection Reason for Rejection Added Service

Thank You

Rejection of a Solicited Application

This letter is used to inform an applicant that the position for which she applied has been offered to someone else

10

Morton Engineering

3457 Randall St N.E • Armond, AR 72310

January 25, 20XX

K.J Land

356 Denver

University of Nebraska

Lincoln, NE 68308

Dear Ms Land:

Thank you for applying at Morton Engineering I am sorry

that we are unable to offer you the position of electrical

engineer for which you recently interviewed

We have selected another person who has the type of

experience we feel is necessary for the position I enjoyed

interviewing you and hope that you are successful in your

employment search in the near future

If you should have any questions, please call me

Sincerely,

Signature

Hanna Westcott

Personnel Director

HJW:kmm

Thank You Rejection Reason for Rejection Goodwill

Contact Information

Invitation for an Interview

Arrange appointment specifications for easy, quick visual

access This letter can set the tone for the actual interview

HILL MULTI-MEDIA CORPORATION

301 E Armour Blvd • Kansas City, MO 64111

March 5, 20XX

Kay E Anders

7923 Noland Road

Lenexa, KS 66215-2528

Dear Ms Anders:

Thank you for your application for the position of

communications director We are pleased to invite you to be

interviewed for the position Your interview has been

scheduled as follows:

Date: March 17, 20XX

Time: 11:15 a.m

Location: Conference Room A

Second Floor (Northeast) Gillham Plaza Building

301 E Armour Blvd

Kansas City, MO 64111 Parking: Underground area off Gillham Road

You can expect to meet with the committee for 30 to 45

minutes If you have any questions, please contact me at

816-555-6889

Again, thank you for your interest in the position

Sincerely,

Signature

Carol J Kennedy

Interim Director of Programs

Acknowledgment Request

Details

Expectations Contact Information Thank You

Job Offers

These letters are used to offer a position to a potential employee and should be treated as a legal contract Be clear that the offer is formal and official It should outline all of the essential information the potential employee needs to make a decision It is fine to make the informal offer by telephone and then follow up at once with a formal letter Be sure to make the potential employee feel welcome

10

Morton Engineering

3457 Randall St N.E • Armond, AR 72310 January 25, 20XX

J Wallace Mercer

7898 Talleyho Lane

Lexington, KY 40329

Dear Mr Mercer:

It is with great pleasure that I am able to offer you a position

at Morton Engineering as an electrical engineer

The position pays $35,000 annually, in equal increments

every other Friday Additionally, you will receive two weeks

of paid vacation every 12 months, a bonus equaling two

weeks’ salary payable the payday before Christmas, health

benefits and $25,000 of life insurance This position is a

two-year agreement, after which it may be renegotiated

Either party may terminate with a two-week notice

We are very pleased to offer you the position and are sure

that you will make a superb addition to our firm If you have

any questions, please call me at any time

Sincerely,

Signature

Hanna Westcott

Personnel Director

HJW:kmm

Job Offer

Outline the Position

Welcome

The specifics of the job offer are enclosed; the letter is upbeat

and friendly

Omega Corporation

P.O Box 666 • Phoenix, AZ 99065

March 2, 20XX

Jessica Carswell

3498 Grant

Overland Park, KS 66214

Dear Jessica:

I am pleased to offer you the position of public relations

director at Omega Corporation We all appreciate your fine

background and experience in the public relations field as

well as your interest in building up the public relations

department at Omega Your selection by the committee and

board will enhance the fine professional team that sets the

direction for Omega Corporation

I am enclosing in this letter the items we discussed in our

last meeting, on February 23: the terms of employment and

your benefits as a member of our team I have also added

specific information, brochures, etc., from each of our

medical insurance carriers so that you may consider your

insurance options

John, I am personally very pleased that our discussions

ended on such a positive note — for both of us I’ll meet you

in my office at 8:30 Tuesday morning, March 21, to make

sure that you get around to meet everyone

Sincerely,

Signature

Robert C Hanks

President

RCH:gk

Enc

Job Offer Compliment

Details

Enclosures

Goodwill Contact Information

This letter affirms the reader’s employment and the writer’s choice of applicants

10

Haven Home

P.O Box 124 • Memphis, TN 38124 September 15, 20XX

Kory Chandler

45 Main Drive

Memphis, TN 38118

Dear Kory:

We are pleased that your experience and education match

our needs for a fund-raiser and program coordinator Your

enthusiasm convinced the interview committee that you are

the appropriate match for Haven Home

Your vision for adding follow-up questionnaires to our

first-time clients is a dynamic idea That effort will initiate many

improvements in our service to family members

experiencing domestic violence At the same time, the

questions will increase awareness of personal choices in our

clients living with violence

The transition and training schedule for your first week at

Haven Home is attached Please review it for Monday

morning at 7:30

If there is anything I can do to help make your transition

more comfortable, please let me know My voice-mail

number is 64 I’ll check in with you later to see how your

first day is going

Welcome to our team!

Sincerely,

Signature

Anna Phelps

Executive Director

AP:dmc

Job Offer Compliment

Contribution

Attachment

Contact Information

Welcome

New Employee

This letter welcomes a new employee to a business

Pink’s Shears, Inc.

763 Kekke Dr • Hibbing, MN 21111

May 6, 20XX

Linda Jean Tremel

1205 Mickey Mouse Dr

Orlando, FL 32078

Dear Ms Tremel:

It is my distinct pleasure to welcome you to Pink’s Shears,

Inc We are looking forward to your arrival on May 21

We at Pink’s are very proud of our complete line of pinking

shears and know that you will take the same pride in your

work as we do in ours Your role as sales director will be an

important one We know that your education and experience

will bring to Pink’s a much-needed momentum

Once again, welcome to Pink’s If there is any way I can

help you make the transition, let me know

Sincerely,

Signature

Harold “Pinky” Pinkham

President

HJP:cpa

First Welcome

General Comments Specific Position

Second Welcome

Promotion — Congratulations

This letter congratulates an employee or business associate on her promotion

10

Cadrell’s

290 26th Ave • Winston, GA 30067

August 8, 20XX

T Molly Rathburn

8944 Tripp

Winston, GA 30067

Dear Molly:

I would like to congratulate you on your recent promotion to

assistant plant supervisor You must be proud of your

accomplishments

Because of your hard work and dedication, you deserve this

promotion Employees like you help Cadrell’s keep ahead of

the competition and lead the way in the field of dental

equipment Your efforts are appreciated

Congratulations again Welcome to the management team

at Cadrell’s

Sincerely yours,

Signature

J.K Cadrell, Jr

President

JKC:ltj

First Congratulations

General Statement (optional)

Second Congratulations

Announcing a Promotion — Personal

This letter announces the promotion of an employee

Nacogdoches Notebooks

277 Linden • Nacogdoches, TX 75963

August 1, 20XX

Truc Phan

3009 Clipclop Lane

Nacogdoches, TX 75963

Dear Mr Phan:

We are pleased to offer you the promotion to vice president

in charge of sales

Nacogdoches Notebooks is promoting you because of your

outstanding and untiring commitment to your work

Nacogdoches Notebooks has grown substantially because of

your efforts

Please see Ray Norton on Monday He will show you your

new office and begin your orientation

Congratulations We are proud to have you associated with

our company

Sincerely,

Signature

Susanna M Graham

President

SMG:eer

Announcement

Reason

Instructions

Congratulations