Most essential excel formulas and functions for any career vlookup, excel formulas and functions

02 Mathematical Functions - How to use the popular mathematical function in excel with real practical example such as SUM, AVERAGE, MAX, MIN, ROUND, SUMIF, COUNT, COUNTA, COUNTIF functio

Most Essential Excel Formulas And Functions For Any Career

(The Ultimate Essential Guide for Microsoft Excel Users)

AMAM Mubeen

Copyright 2021 AMAM Mubeen

All Right Reserved This book is Protected by copyright it is prohibited, reproduction, storage in retrieval system or transmission any form Without publisher’s permission.

Author Biography

I am expert in Microsoft office, tally ERP 9, accounting & finance related subjects and a degree holder (specialization in finance), I was working in different positions such as senior accountant and financial manager of contract-based company I have been teaching more than five years and I delivered various lecture programs and

my all-lecture programs are much dynamics & interesting as well I speak English and Tamil languages.

Why do you read this Book?

Excel formulas and functions are very important in the daily life, especially in cooperative world to obtain the meaningful massage

to managerial people For decision making and They are essential

to manipulating data and obtaining useful information from your Excel workbooks without Excel formulas and functions, it is difficult to take important decisions.

You will learn the following essential things related with Microsoft Excel Formulas and Functions.

01 Introduction to Microsoft Excel- Brief introduction about excel, Microsoft excel interface, introduction formulas & functions, write basics formulas and perform calculations from scratch, identify formulas and functions and know the difference between the two.

02 Mathematical Functions - How to use the popular mathematical function in excel with real practical example such as SUM, AVERAGE, MAX, MIN, ROUND, SUMIF, COUNT, COUNTA, COUNTIF functions

03 Text Functions - How to use the essential text function in excel with real practical excel sheets which are LEFT, RIGHT, CONCATENATE, UPPER, LOWER, MID, PROPER, TRIM, REPT, EXACT functions

04 Date and Time Functions- How to use the essential & popular date & time functions in excel with real practical excel sheets which are NOW, TODAY, YEAR, MONTH, DAY, HOUR, MINUTE, SECOND, TIME.

05 Logical Functions- How to use the lookup function in excel which are IF and VLOOKUP functions with real practical excel Examples.

06 Most Usage Shortcut Keys In Excel

2.3 Max Function (Maximum Value)

2.4 MIN Function (Minimum Value)

06 Most Usage Shortcuts Keys In Excel

6.1 Most Usage Shortcut keys in Excel

01 Introduction to Microsoft Excel

1.1 Microsoft Excel

What is Microsoft Excel?

Microsoft Excel is a spreadsheet program Which Is One of the Applicationfor the Microsoft Office We can Manipulate the Data By using Excel

Formulas and Functions

Interface Of Microsoft Excel?

1 Ribbon tab

Excel Ribbon contain all the menus and tools in the ribbon tabs There arenine tabs on the Excel Ribbon those are File, Home, Insert, Page Layout,Formulas, Data, Review, View, and Help The Home tab is the default tabwhen you open the Excel sheet

2 Ribbon Groups

Each Ribbon tabs contain multiple groups Each group is containing specificcomments related with the group

3 Formula Bar

Formula bar is showing the formula for the active cell.

1.2 Microsoft Excel Formulas and Functions

Microsoft Excel Formulas

A formula is a simple calculation to calculate the cell’s values We can use *,/, +, -, or ()

Formula will ALWAYS start with an = sign Here are some examples of fewformulas

=A1+A2(Add the values)

=A1-A2 (Deduct the values)

=A1*A2(Multiple the values)

=A1/A2(Divide the value)

Microsoft Excel Functions

The Function are programmed into the Microsoft excel, based on our

Requirements we can use it such as AVERAGE, SUM, MAX Etc Here aresome examples of a few excel functions

=AVERAGE (number1, [number2], )

=SUM (number1, [number2], [number3], )

=MAX (number1, [number2], )

Practical Example for Excel Formulas – Question

Gross Salary=Emp Basic Salary + Overtime Allowances

Net Salary = Gross Salary-Advance

Per day Net Salary=Net Salary/30 Days

Q1) Calculate the Gross Salary and Net Salary of Each Employees by UsingFormulas?

Q2) Calculate Per day Salary based on Net salary for Each Employee’s byUsing Formulas?

Practical Example – Answer

Gross Salary Calculation

Step -01: Use Adding (+) Sign:

Select the Cell, Which You Want to Apply the Formula Then, Choose Basicsalary cell for the first employee after that, write adding sign (+).After that,select overtime allowance cell for first employee The below picture Clearyexplain

Step -02 : Hit The Enter Key :

After Entering the Formula Hit the Enter Key in the keyboard then, TheExcel Add the Values Which We Selected Cells

Step -03 : Drag Or Double Click in the Plus Sign (+):

If You Drag Your mouse In the Bottom of Right Corner in the F3 cell, YouAre Able to See Plus Sign (+), If you Double Click in The Plus Sign (+) TheExcel Automatically Add the values of Entire Cells OR Click on Plus Sign(+) And Drag Up to Last Cell.

Net Salary Calculation

Step -01: Use Deduction (-) Sign:

Select the Cell, Which You Want to Apply the Formula Then, Choose GrossSalary cell for the first employee, after that, hit deduction sign (-) in the keyboard Finally, select Advance cell for first employee The below pictureCleary explain

Step -02 : Hit The Enter Key :

After Entering the Formula, Hit the Enter Key in the keyboard then, TheExcel Deduct the Values Which We Selected Cells

Step -03: Drag Or Double Click in the Plus Sign (+):

If You Drag Your mouse In the Bottom of Right Corner in the H3 cell, YouAre Able to See Plus Sign (+), If you Double Click in The Plus Sign (+) TheExcel Automatically Deduct Entire Cells or Click on Plus Sign (+) And Drag

Up to Last Cell

Per day salary Calculation

Step -01: Use Deduction (/) Sign:

Select the Cell, Which You Want to Apply the Formula Then, choose NetSalary cell for the first employee after that, hit Divided sign (/) In the keyboard finally put 30 because usually one month equal to 30 days

Step -02 : Hit The Enter Key :

After Entering the Formula Hit the Enter Key in the keyboard then, TheExcel Divided the Values Which We Selected Cell

Q1) Extract the name for all students Last 4 letters in last name by usingRIGHT Functions?

Practical Example – Answer

Step -01 : Call RIGHT Function:

Select The Cell, Which You Want to Apply The Function And Write RIGHT

Function =RIGHT In Selected Cell

Step -02 : Enter LEFT Arguments:

We need to select The Cells Which We Want to Extract The Text From Right

To Left With in the Brackets How Many Characters/ Letters We Want WeCan Enter, In This Example We need Four Characters/ Letters in Last Name

Step -03 : Hit The Enter Key :

After Entering the Function, we need hit The Enter Key, The Excel Extractthe Last Four Letters, Which We Selected Cells

Step -04 : Drag Or Double Click in the Plus Sign (+):

If You Drag Your mouse In the Bottom of Right Corner Cell You Are Able

To See Plus Sign (+), If you Double Click in The Plus Sign (+) The ExcelAutomatically Extract Entire Cells Last Four Letters OR Click On Plus Sign(+) And Drag Up to Last Cells

3.3 CONCATENATE Function

Purpose of the Function

The word concatenate is just another way of saying "to combine" or "to jointogether" the texts The CONCATENATE function allows you to combinetext from different cells into one cell

Syntax of The Function

=CONCATENATE (text1, text2, [text3], )

Practical Example – Question

Q1) Create the full name list (First Name+ Last Name) for all students byusing CONCATENATE function?

Practical Example – Answer

Step -01 : Call CONCATENATE Function:

Select The Cell, Which You Want to Apply The Function And Write

CONCATENATE Function =CONCATENATE In Selected Cell.

Step -02 : Enter CONCATENATE Arguments:

We need to select The Cells Which We Want to Combine The Texts With inthe Brackets How Many Texts We Want, We Can Enter In This Example

We need Combine First Name & Last Name

Then hit the enter key in the keyboard the first name & last name combined

in the selected cells.it will look as next picture.

If we want to add the space between first name and Last name, we need to hitspace key between Double Quotation After selecting First name it will look

as next picture =CONCATENATE(C2," ",A2)

Final

4.3 YEAR Function

Purpose of the Function

The Excel YEAR function returns the year component of a date as a 4-digitnumber You can use the YEAR function to extract a year number from adate into a cell

Syntax of The Function

=YEAR (date)

Practical Example – Question

Q1) Extract the joining year for All Students?

Practical Example – Answer

Step -01 : Call YEAR Function:

Select The Cell, Which You Want to Apply The Function And Write YEAR

Function =YEAR In Selected Cell.

Step -02 : Enter YEAR Arguments:

We need to Select the cell Which you want to extract the year from the datewithin the Brackets In this example D2

Step -03 : Hit The Enter Key :

After Entering the Function, we need hit The Enter Key, The Excel returnsthe Year from The Selected Date Cell

Step -04 : Drag or Double Click in the Plus Sign (+) :

If You Drag Your mouse In the Bottom of Right Corner in E2 Cell You AreAble To See Plus Sign (+), If you Double Click in The Plus Sign (+) TheExcel Automatically returns the Year From The Selected Date Cell OR Click

On Plus Sign (+) And Drag Up to Last Cell

Step -02 : Enter MINUTE Arguments:

We need to Select the cell Which you want to extract the Minute from theTime within the Brackets

Step -03 : Hit The Enter Key :

After Entering The Function, We need hit The Enter Key, The Excel returnsthe Minute From The Selected Time Cell.

Step -04 : Drag or Double Click in the Plus Sign (+) :

If You Drag Your mouse In the Bottom of Right Corner Cell You Are Able

To See Plus Sign (+), If you Double Click in The Plus Sign (+) The ExcelAutomatically returns the Minute From The Selected Time Cells OR Click

On Plus Sign (+) And Drag Up to Last Cell

4.8 SECOND Function

Purpose of the Function

The Excel SECOND function returns the second component of a time as anumber between 0-59 For example, with a time of 9:10:18 AM, second willreturn 18 You can use the SECOND function to extract the second into acell

Syntax of The Function

=SECOND (serial_number)

Practical Example – Question

Q1) Find out the Employee's name by using VLOOKUP function?

Practical Example – Answer

Step -01 : Call VLOOKUP Function:

Select the Cell, Which You Want to Apply the Function and Write

VLOOKUP Function =VLOOKUP In Selected Cell.

Step -02 : Enter VLOOKUP Arguments:

We need to pass Argument within the Brackets After Writing the VLOOKUPFunction there are Four Arguments We need to Enter, those are

lookup_value, table_array, col_index num, range_lookup

Lookup value - what base we are going to retrieve the data that is the lookup

value it should be unique value, in this example Employee’s no is lookupvalue because we are going to retrieve the Data based on the Employee’s

no.it is E2 cell.

Table array -We need to select the table for retrieve the data Based on the

example the data contain A2:B6 cells

Col_index num – The column number for retrieve the value, we need to

enter, in this example the 2nd column is Col_index num

Range_lookup – We need to select true or false true mean approximate

match and false mean exact match, in this example it is false It means weneed retrieve Exact value ,so should be Exact match

-Step -03 : Hit The Enter Key :

After Entering The Function, We need hit The Enter Key, The Excel Retrievethe name in the 2nd column Exactly Matching with EMP.NO

OVERALL EXCERCIES

Q1) if the student obtained more than or equal to 35, who passed the testotherwise they fail the test hence, find out the student who pass the test ineach test by using if function?

Q2) find out each test result and student's name by using student's roll no (usethe VLOOKUP function)?

OVERALL EXCERCIES - ANSWER

06 Most Usage Shortcuts Keys In Excel

6.1 Most Usage Shortcut keys in Excel

F12

Save the active workbook under a new name Orwant to change the save Type format will

displays the Save as dialog box