2015 08 dh 02 0 quality assurance plan

The objective of the implementation of the project Quality Plan for the construction of the Project is to ensure, through a process of self regulation, theWorks comply with the requireme

DEUTSCHES HAUS PROJECT

MAIN CONTRACT PACKAGE

QUALITY ASSURANCE PLAN

Document Number: HBC / QA-QC / 01

August 2015

Project Name: Deutsches Haus

1 DESCRIPTION OF THE PROJECT 5

1.1 Location 5

1.2 Site Address 5

1.3 Site Map 5

1.4 Direct Adjacencies 5

1.5 Surroundings 5

2 POLICY STATEMENT 6

2.1 Quality Policy: 6

2.2 Certificate of Quality Management System: 6

3 PROJECT QUALITY PLAN PURPOSE 8

4 SCOPE 8

5 TERMINOLOGY 8

6 QUALITY MANAGEMENT METHOD 9

6.1 Quality Plan Processes 9

6.2 Quality Standards 10

6.3 Quality Tools 11

6.4 Quality Project Personnel Responsibilities 12

7 PROJECT QUALITY ASSURANCE 15

7.1 Quality Assurance Procedures 15

7.2 Project Monitoring Processes 15

7.3 Project In-Process Quality Monitoring 31

8 PROJECT QUALITY CONTROL 34

8.1 Project Deliverables 34

8.2 Project Quality Control Procedures 34

8.3 Project Deliverables Test &Acceptance Process 36

8.4 Project Deliverables Acceptance Criteria 36

9 PROJECT AUDITS & QUALITY REVIEW 36

9.1 Internal Quality Audit 36

9.2 Audit Planning 37

Project Name: Deutsches Haus

9.3 Audit Preparation 37

9.4 Preparation of the Audit Report 39

9.5 Audit Follow-up 40

10 MANAGEMENT ESCALATION PLAN 41

11 QUALITY PLAN AUDITS LOG 41

12 QUALITY PLAN APPROVALS 42

1 DESCRIPTION OF THE PROJECT

The area also attracts many tourists, with the Notre-Dame cathedral andReunification Palace located in close proximity to the site

Surrounding governmental buildings include the French, UK and US Consulates, aswell as local government offices, mostly of low rise construction

Project Name: Deutsches Haus

It is the Policy of HBC at the quality system shall be applied by all project personneland staffs to the operations consistent with their scope of work, that base upon thequality of the product and services provided by HBC.

2.2 Certificate of Quality Management System:

Project Name: Deutsches Haus

3 PROJECT QUALITY PLAN PURPOSE

3.1 The objective of the implementation of the project Quality Plan for the

construction of the Project is to ensure, through a process of self regulation, theWorks comply with the requirements of the Client, the Specification and Drawing

3.2 In order to achieve this objective, the Project will be carried out in accordance

with the following documents:

a. The Client – Construction Management Agreement and referenceddocuments

b. Project Specification and Drawings

c. Vietnam Standards

4.1 This Project Quality Plan outlines the systems which shall be implemented to

control and verify the following:

a. Quality of all Work directly carried out by the Main Contractors and DirectContractors employed by the client

b. Quality of all Work directly carried out by the Sub Contractors/Suppliers

4.2 Work carried out by the Main Contractors, Direct Contractors and

Sub-contractors shall be checked in accordance with the respective inspection andTest Plans

4.3 The quality of products originating from offsite manufacturing facilities shall be

verified upon delivery and where necessary at the offsite facilities Theverification activities shall be carried out in accordance with the relevantInspection and Test Plans

4.4 An independent Quality Assurance Company will be employed by the Client, to

monitor the of QA/QC process and report to the client on compliance withmandatory inspection requires in accordance with the Vietnamese ConstructionLaw

systems It is the function by which the Hoa Binh Corporation's quality policy isimplemented.

5.4 Quality Systems :Organizational structure, procedures, processes andresources needed to implement quality management

5.5 Quality Manual :Documentation of the quality policy and qualitysystems of Hoa Binh Corporation

5.6 Quality Plan :Documentation of the quality systems for a specificProject

5.7 Quality Control (QC) :That part of the quality systems which, throughchecks, reviews, measurements, tests and inspections determines that specifiedrequirements are achieved

5.8 Quality Assurance (QA) :Part of quality management, focused on providing

confidence that quality requirements will be fulfilled

5.9 Quality Audit :Verification activity to check that the quality system orwork produced continues to conform to requirements

5.10 Process :Set of interrelated resources and activitieswhich transform inputs into outputs

5.11 Product :Goods, materials, equipment, sections of work

or services which result from activities or processes

5.12 Verification :The formal process of confirming anddocumenting compliance with acceptance criteria

5.13 Hold Point :A noticeable point in a process beyond whichoperations may not proceed without approval by specified individuals ororganizations

5.14 Witness Point :A notice able point in a process whereoperations may be witness rinspected for approval by specified individuals ororganizations rovided the individual or organization has been notified areasonable time in advance, work may proceed without specific approval

6.1.1 Quality Assurance

Quality assurance activities focus on the processes being used to manage anddeliver the solution to evaluate overall project performance on a regular basis.Quality assurance is a method to ensure the project will satisfy the quality

Project Name: Deutsches Haus

standards and will define and record quality reviews, test performance, andClients acceptance.

6.1.2 Quality Control

Quality control activities are performed continually to verify that projectmanagement and project deliverables are of high quality and meet qualitystandards Quality assurance also helps uncover causes of unsatisfactory resultsand establish lessons learned to avoid similar issues in this project

6.1.3 Project Deliverables And Processes Acceptance Criteria

Contractor must prepare a Quality Plan (as defined in the Contract) pursuant toClause of the General Condition of Contract The Quality Plan will include controlarrangements for subcontractors

Direct Contractor is specifically required to adopt a quality system for theconstruction of the Project complying with ISO9000 series and associated with therequirements and guidelines set under the Government Decree No.46/2015/ND-

CP on 12/05/2015

The Main Contractor and Direct Contractor shall also submit a specific QualityPolicy to the Construction Manager, for approval prior to the commencement ofany work as defined under the Contract

Contractor shall nominate in writing to the Construction Manager'sRepresentative, a person to be responsible for implementation of and compliancewith the Quality Plan and Quality policy, prior to the commencement of work underthe Contract

The Main Contractor and Direct Contractor quality representative will meet weeklywith the Construction Manager's Representative to specifically discuss andresolve quality issues Furthermore, the Main Contractor and Direct Contractorshall submit as a section within its monthly report, a written Project quality reportcontaining, as a minimum, the following:

a. Identification of all work in progress

b. The status of activities for inspection and testing against the submittedprogrammed

c. The status of procurement and approval of samples and prototypes

d. Identification of all quality problems (relating to system and organization aswell as to the progress of manufacture, construction, testing, installation andcommissioning) together with the Main Contractor and Direct Contractor'sproposed and adopted solutions

e. Details of any non-compliance with the provisions of the project quality plan,the reasons for that non-compliance and the corrective action proposed orimplemented, and results provided, status of non-compliance

f. A schedule of all current non-conformance notifications initiated by the MainContractor, Contractor's Consultants and Direct Contractor or otherauthorized persons, which identifies the level of non-conformance, the effect

on the Works, the party responsible, any corrective action proposed and thetarget date for correction

Within 30 days of the issue of the Taking-Over Certificate, the Main Contractorand Direct Contractor must provide to the Construction Manager copies of aquality assurance completion document containing all test results, certificates,correspondence; or other data required for the approval of items incorporated inthe Works

The Project Quality Plan, which documents the quality system to be implemented

on the Project, comprises this document, together with the following documents

a. Appendices to this Project Quality Plan

b. The Inspection and Test Plans (ITP's)

c. Drawing and Specifications (which provide the Work Instructions for theProject)

d. Project Safety Manual

e. Main Contractor and Direct Contractor Project Quality Plan

The Hoa Binh Corporation Project Quality Manual provides an outline of thequality management system to be implemented by the Project Team and shallsupplement the Main Contractors and Direct Contractor Quality Plan

The Appendices to the Project Quality Plan include documents which arecontrolled individually and are developed and regularly revised during the course

of the Works (e.g the internal audit programmed and inspection and test plans).The Inspection and Test Plan(s) provide a procedure for demonstratingconformance of specific elements of the Works Each Plan congregates in onedocument all the inspection and testing requirements of the contract documentswhich are relevant to a particular element of the Project The inspection and testplans may be found in the Appendices to the Project Quality Plan The plans will -

be developed by individual Suppliers, Sub-Contractors or Hoa Binh Corporation.The Drawing and Specifications provided by the Client's Consultants shall betreated as the Work Instructions for the various construction processes used on

Project Name: Deutsches Haus

the Project Where necessary the Drawings and Specifications shall besupplemented by specific Method Statements, Shop drawings and similar toensure processes are adequately controlled.

The quality systems shall be reviewed on a regular basic to ensure its operationand effectiveness and to initiate necessary revisions For this purpose QualityManagement Review Meetings shall be held

6.4. Quality Project Personnel Responsibilities

Essential responsibilities and authorities relating to quality management only aredetailed below

c. Ensure that the Project Quality Policy is operational and effective

d. Liaise with the Quality Assurance Manager to address quality problemsunable to be resolved at Project level

e. Overall management of the Project He shall have the day to day authorityand responsibility for time, cost, safety and quality management

f. Approving (internally) the Project Quality Plan and associated procedures(including Inspection and Test Plans) for implementation

g. Approving the proposed "disposition" and "action to recurrence" associatedwith nonconformance control

h. Issuing instructions to implement action to achieve the disposition associatedwith nonconformance control and where necessary corrective action toaddress the cause of nonconformance

d Liaising with the Quality Assurance Manager, Project Coordinator, SiteEngineer, and Subcontractors/Suppliers, Specialist Inspection Team andTesting Agencies.

e Advising the Construction Manager of goods, materials or sections of workwhich do not conform with specified requirements

f Documenting and issuing minutes and the accompanying action statementresulting from the Quality Management Review Meeting

6.4.3 Project Coordinator (Where Delegated)

a Coordinating the day to day construction activities on the Project site

b Coordinating the activities of Site Engineer for the various zones and sectionscomprising the work

c Directing the Site Engineers in matters of quality control at the workforce

c Inspecting works carried out by Direct Control Labor and Sub-Contractors

d Completing and distributing checklists and reports in accordance with theapplicable Inspection and Test Plan

6.4.5 Contracts Manager (Where Delegated)

a Coordinating the preparation of purchasing requisitions and Sub-Contractorsdocuments

b Checking of purchasing documentation (including Contract Enquiry Packageand Purchasing Requisitions) prior to release for pricing

c Assessment of Suppliers and Contractors subsequent to pricing

d Coordinating audits and surveillance of offshore Suppliers and Contractorswhere appropriate

e Expediting of goods, material and equipment

f Ensuring that all commercial submissions to the Client comply with contractualrequirement

g Establishing and maintaining the Project Document Control and RecordsManagement systems

h Ensuring all contractual obligations with regard to the submission to the Client

is met This is inclusive of submission of reports and applications for Contractapproval

Project Name: Deutsches Haus

i Advising the Construction Manager of any potential variations to the Contractand prepare the required submissions.

j Ensuring all necessary notifications to the Client are prepared and submitted inaccordance with the requirements of the Contract

k Preparing and continually reviewing Contract Agreements for completenessand improvement

l Administering Contract Agreements

6.4.6 Main Contractor/ Supplier/ Direct Contractors

a Undertaking specified quality control duties in accordance with MainContractor / Suppliers / Direct Contractors requirements including Contractor'sown inspection and test plan

b Providing documentation/ guarantees/warranties in accordance with maincontractor/suppliers requirements

c Planning and implementing formal quality assurance requirements wherespecified by main contractor / supplier / direct contractors order requirements

6.4.7 Quality Assurance Manager

a. Responsibilities

Monitoring of the quality system on a day to day basic to ensure the requirements

of the Project Quality Plan are operational and effective

Issuing all relevant sections (including revisions) of Project Quality, Plan to Projectstaff responsible for actions Establishing and maintaining quality documentcontrol system for quality system documentation

Together with the Construction Manager, guiding and instructing Project staff inthe implementation of the quality system, with particular reference to their specificduties

Liaising with the representatives of the Client's Representative to establishacceptable standards of workmanship (i.e quality acceptance criteria)

Carrying out surveillance to ensure works inspected and tested by site staff

Coordinating the audit and surveillance of Suppliers and Contractors whereappropriate

Establishing inspection and status mechanisms to verify that inspection andtesting is carried out, records are complete and the content conforms to specifiedrequirements

Initiating Nonconformance Reports

Assisting the Construction Manager during Internal Quality Audit

Reviewing, coordinating and storing quality Assurance records

Preparation of the monthly Quality Assurance Report (see details in theAppendices to the Project Quality Plan)

b. Authority

The Quality Assurance Manager has the authority to implement the approvedProject Quality Plan and initiate the issue of Nonconformance Reports

7 PROJECT QUALITY ASSURANCE

Quality assurance helps to establish if a deliverable is acceptable based on theprocesses used to create it Quality assurance processes are used to evaluateoverall project performance frequently and to determine that quality reviews wereheld, deliverables tested, and Clients acceptance acquired

7.1 Quality Assurance Procedures

Quality Assurance Procedure as outlined to the following;

a. Project Monitoring Process

b. Quality Management Procedures of Non-conformance Control

c. Client Purchased Products (Handling, Storage and Control)

d. Design Control

e. Documents Control

f. Request for Information

g. Quality Records

7.2 Project Monitoring Processes

7.2.1 Construction Process Control

7.2.1.1. Construction processes shall be carried out under controlledcondition to ensure the Project conforms to specified requirements

7.2.1.2. Controlled condition for the management of quality shall be achievedby:

a. Complying with Work Instruction in the form of Drawings and Specificationsand, if necessary, supplementary Method Statements and Work Instructions;

b. Implementing the' quality system;

c. Applying verification procedures which part of the quality system; and,

d. Applying corrective action procedures which form part of the quality system

7.2.1.3. The Project Quality Plan details quality control requirementsincluding receiving, in-process and final inspection and testing andcommissioning

Project Name: Deutsches Haus

7.2.1.4. The personnel responsible for quality control shall complete, asnecessary, checklists, test reports, Logs/diaries and the like, whichrecord successful completion of the inspection and test requirements.

7.2.1.5. The function of quality control is to check, measure, test, inspectand, where necessary, record and report in a formalized manner toconfirm compliance with specified requirements or if necessary toidentify the occurrence of deficiencies and non-conformances

7.2.1.6. Quality control activities on site shall be carried out by the site staff

of Hoa Binh Corporation, Direct Contractor, Sub-Contractors and theDesign Authors

7.2.1.7. The primary mechanism used to guide and verify quality control isthe Inspection and Test Plan developed for each identified constructionprocess

7.2.1.8. Inspection and Test Plans assembly is one document, in aprocedural format, all the inspection and testing requirements from theDrawing and Specification which are relevant to a particular process (orelement of the Project) Inspection and Test Plans provide a procedurefor demonstrating the achievement of conformance

7.2.1.9. Inspection and Test Plans include requirements for technicalapprovals - such as the use of Supplier/ Sub-Contractor, materials,techniques, etc-as well as checking, measuring, testing and inspectiondetails

7.2.1.10 Where possible Inspection and Test Plans require the establishment

of approved samples and prototypes which represent the acceptablelevel of quality (or workmanship to the required acceptable standard) to

be achieved

7.2.1.11 These workmanship standards together with the contract

requirements form the basic bay which those responsible for qualitycontrol are able to assess conformance of the works during inspectionand test activities

7.2.1.12 The Main Contractor is responsible for quality control to ensure that

personnel under their supervision (including direct labor Sub Contractors and Suppliers) are aware of the workmanship standardwhich is required during the course of the work the project staff to verifythat this standard is achieved

-7.2.1.13 Receiving inspection and testing of all goods, materials, and

equipment upon receipt at the Project Site is undertaken to avoid theincorporation of defective products in the Works In addition to receivinginspection and testing the quality of products originating from off-sitefacilities shall be verified using the method of verification determinedduring the selection of each Supplier and Sub-Contractor

7.2.1.14 In-process (progressive) inspection and testing is undertaken

continuously to ensure compliance of work This involves furtherinspection and testing of, products, previously accepted upon receipt,which have now been incorporated into the works

7.2.1.15 Associated with critical operations in a process, special inspection

and test points requiring the formal notification of an independentapproving body such as the Client, its Consultants or his representativeare detailed in the Inspection and Test Plans These notification- pointare termed either Witness Point (notification only before proceeding) orHold Points (notification and await approval before proceeding)

7.2.1.16 If defective goods, materials, equipment or sections of work are

identified during the inspection and testing activities, the staff memberresponsible for the inspection or testing shall advise the QualityAssurance Engineer who shall initiate The procedure includes provisionfor the implementation of action to prevent recurrence of the defect

7.2.1.17 As completion of the works approaches, final inspection and testing

of the works is achieved by inspecting and testing the physical work forquality and completeness and where necessary recording items whichare unsatisfactory or incomplete This activity is termed punch listing

7.2.1.18 Details of the activities associated with punch listing are documented

in the Final Inspection (Punch listing) Plan to be developed as theProject approach 70%completion

7.2.1.19 The Final Inspection (Punch-List) Plan shall incorporate

requirements for the conformance certification of each separable phase

of the Project

7.2.1.20 To provide independent acceptance during final inspection and

testing (also at Hold and Witness Points), the Construction Manager orQuality Assurance Engineer will co-ordinate with the Client's personnel

7.2.2 Inspection and Testing

Project Name: Deutsches Haus

Refer to Inspection and Test Plans included in the Appendices to this ProjectQuality Plan To be developed by Hoa Binh Corporation as the Worksprogress As a minimum Inspection and Test Plans shall be developed for thefollowing:

7.2.2.1. Sub-Structures

7.2.2.2. Super –Structures (Structures & Architectural)

7.2.2.3. M&E Services as follows (Hydraulics & Fire Services (Detection andProtection) & Mechanical Services & Security System Equipment)

7.2.3 Quality Management Procedure on Non-conformance Control

Rework :The process by which a product is made to conform to theoriginal requirement by completion or correction

Concession :Authorization to use a product which does not conform tospecified requirements

7.2.3.4. General

Project staff (including the Site Manager, Site Coordination Engineer, SiteSupervisors, Site Engineers and the Design Author shall be responsible for theidentification of the nonconformance during inspection, testing and verificationactivities The identifying party shall advise the Quality Assurance Engineer

7.2.3.5. Use of Nonconformance Report (NCR)

1) Where a defect is identified during inspection, testing and verification

activities, details shall be recorded on a Nonconformance Report

2) Where possible, the nonconforming product shall be segregated or

physically tagged/ marked to indicate its status

3) The Non-conforming Report shall record the following:

a A unique identification number

b Organization responsible for the defective work

c Location of the work and reference documents

d Description of the nonconformance (details of the defect and any

tagging/ marking)

e Details of the disposition, including action required

f Re-inspection details (where required)

g Details of action to prevent a recurrence of the defect.

4) The goods, materials, equipment, section of work or service identified as

nonconforming shall be evaluated and allocated one of the followingdispositions by the Quality Assurance Engineer:

a Rejected (scrap)

b Use-as-is

c Repair

d Re-work 5) Disposition of a Nonconformance shall be proposed by the' Quality

Assurance Engineer for approval by the Construction Manager using theNonconformance Report

6) In determining the disposition of a nonconformance the Quality Assurance

Engineer shall also consider the possibility of recurrence of thenonconformance Where a recurrence is possible, the Quality AssuranceEngineer shall propose corrective action to prevent recurrence and submit

it to the Construction Manager for approval

7) The Construction Manager shall instruct line management personnel to

implement the action to achieve the disposition any action required toprevent recurrence

8) Products disposition as subject to either "Repair" or "Rework" on a

Nonconformance Report shall, upon completion of the rectification, be inspected for acceptance

re-9) Products disposition as "Use-as-is" on a Nonconformance Report may be

incorporated in the Works withửt rectification Non conformance Reportsdisposition as "Repair" or “Use-as-is" shall be submitted by theConstruction Manager to the Client for his concession (see terminology)

10) Products disposition as "Rejected" on a Nonconformance Report shall be

removed from the Works

11) Nonconformance Reports shall be monitored by the Quality Assurance

Engineer to ensure the action taken is effective (see below)

Project Name: Deutsches Haus

7.2.3.6. Nonconformance Register

1) When a Nonconformance Report is issued, the Quality Assurance

Engineer shall assign a unique identification number and record thisnumber and brief details (including a target date for sign off) in theNonconformance Register

2) The Nonconformance Register shall be maintained by the Quality

Assurance Engineer to monitor status of action to achieve the assigneddisposition The Register shall be regularly reviewed and an updated copyshall be submitted to the Construction Manager on a monthly basis

3) When the located disposition has been achieved, the Quality Assurance

Engineer shall signoff the Nonconformance Report in the section headed

"Re-inspection" and place it in the Quality Assurance Records

4) Where a nonconformance Report is issued with "action to prevent

recurrence", it shall be monitored by the Quality Assurance Engineer toensure action taken is effective Once the action has been implemented theNonconformance Report shall be register off On the NonconformanceRegister

5) Where a Nonconformance Report is issued with no" action to prevent

recurrence", the Nonconformance Report shall be signed off on the'Nonconformance Register once action under item 3 have been completed

7.2.4 Clients Purchased Products – Handling, Storage, Packing And Delivery

7.2.4.1. Receiving, Inspection & Testing

a All Client supplied products to be incorporated in the permanent

works shall be subject to the receiving inspection and testingactivities as carried out for products supplied direct to Hoa Binh

Corporation from commercial Supplier

b Accordingly, receiving inspection and testing of Client supplied

products shall be carried out and record using the ReceivingInspection Checklist - Client Supplied Products

c Any deficiency identified shall be recorded and controlled by the

Quality Assurance Engineer in accordance with the procedure forNonconformance Control

d A letter detailing the deficiency and proposed course of action shall

be forwarded to the Client by the Construction Manager

7.2.4.2. Handling, Storage and Installation

a Once in the custody of Main Contractor (i.e products have been

subject to incoming inspection and testing and all follow up action is

complete) all Client supplied products shall be subject to the samecontrols and verification as products supplied by others.

b Where deficiencies become apparent or are causes during

subsequent handling, storage and installation, the deficiencies shall

be recorded and controlled by the Quality Assurance Engineer inaccordance with the procedure for Nonconformance Control

c Where necessary, a letter detailing the deficiency and the proposed

course of action shall be forwarded to the Client

7.2.5 Design Control

As the design is supplied by the Client's Consultants, this system element is notrequired for the Contract

7.2.6 Document Control

7.2.6.1. Inward Correspondence from the Client

a All correspondence from the Client shall be directed through the

Project Office

b Upon receipt, all correspondence (including letters, facsimiles, and

site instructions) shall be date stamped, registered and copied by theProject Secretary

c The original shall be date stamped and registered before copying.

d Where inward correspondence from the Client is received at Head

Office, upon receipt it shall immediately be forwarded to the ProjectOffice for registration and copying

e All incoming correspondences 'from the Client shall be registered

using the "Correspondence Register - Inwards" maintained at theProject Office The register shall be used to record the following:Date shown on the correspondence

Reference number shown on the correspondenceSubject of the correspondence

A separate register shall be established for each correspondencetype i.e letters; facsimiles, site instruction

f Following receipt, registration and copying, the original shall be

forwarded to Head Office whilst the copy shall be forwarded to theConstruction Manager with the other incoming mail

g The Construction Manager shall review the correspondence, indicate

the distribution and, responsibilities for action (if required) on or

Project Name: Deutsches Haus

adjacent to the receipt stamp and return the correspondence to theProject Secretary.

h The Project Secretary shall then complete the distribution and file the

copy of the correspondence with the receipt stamp and ConstructionManager's notations in the assigned Project file

7.2.6.2. Outward Correspondence to Client

a All correspondence to the Client originating in the Project Office shall

be reviewed (by the Construction Manager or the ContractsManager) and signed by the Construction Manager or, in hisabsence, only by his nominee Letters may also be directed to theClient by an authorized signatory at Head Office

b Where correspondence is signed and dispatched from Head Office a

unique reference number shall be obtained from the ProjectSecretary prior to dispatch

c All outward correspondence to the Client shall be registered using

the Correspondence Register- Outward The Register shall be used

to record the following:

Reference number show on the correspondence

Date show on the correspondence

Subject of the correspondence

A separate register shall be established for each correspondencetype i.e letter and facsimiles

d Following signature, as minimum, copies of letters to the Client shall

be distributed as follows:

Copy to the assigned Project fileCopy to Head Office (Project Manager)The Construction Manager may indicate additional distribution at theProject Office on a "need to know" basis

7.2.6.3. Client Drawing (and Drawing Revisions) issued for Construction –Project

a Upon receipt, the correspondence accompanying drawings (usually a

letter or document transmittal) shall be controlled distributed

b For this subsection the word "drawing: shall be taken to include

revised drawings

c As part of his review of the correspondence, the Construction

Manager shall indicate the drawing distribution and responsibilitiesfor action (if required) on or adjacent to the receipt stamp and returnthe correspondence to the Project Secretary, who will be responsiblefiling the original correspondence

d A member of staff at the site office shall register the drawings using

the Drawing Register Form The Register shall be used to record thefollowing:

Drawing numberDrawing titleCurrent revision numberDate of issue/revisionDistribution log (if appropriate)

e The drawings shall be distributed in accordance with the listing

indicated by the Construction Manager The list shall be recorded onthe Drawing Register in the column headed "Distribution Log" (orusing a similar alternative)

f As minimum, two full sets of Client Drawings shall be maintained in

an up-to-date state as follows

g Master set, under the custody of the Hoa Binh Corporation This set

shall include all drawings which have been marked as superseded

h Working set, under the custody of the Site Engineer, for use by the

site staff All superseded drawings shall be segregated within thisset

i All sets of drawings shall be clearly labeled logically arranged and

suitably protected from deterioration, damage or loss

j Only the latest issues of Client Drawings which have been issued for

construction shall be used to carry out the works

7.2.7 Request for Infromation

7.2.7.1. Upon review when the information provided in the Client Drawingsand/or Specification is not clear, incorrect or discrepancies exist, then arequest for further information shall be forwarded to be Client'sRepresentative or if hereby given authority Hoa Binh Corporation willdirectly address this RFI's to the Consultant in charge for the particulardesign

Project Name: Deutsches Haus

7.2.7.2. The request shall be recorded on a Request for Information (RFI)form.

7.2.7.3. The Request for Information shall record the following:

a Unique reference number

b Date of the request

c Project/Contract details

d Name and address of person/ organization to whom the RFI is being

referred

e Description of the information being sought Signature of the staff

member seeking the information ("the originator")

f Construction Manager's signature.

7.2.7.4. The Request for Information form includes provision for the Client torecord his response if required (A Client may elect to answer theRequest for Information by letter or other forms of correspondence)

7.2.7.5. Prior to dispatch all Request for Information forms shall be allocated

a unique reference number and registered by the Project Secretary

7.2.7.6. Upon receipt of a reply, the Construction Manager shall ensure that

a copy of the reply is distributed to the originator of the Request forInformation

- Foundation checklist with pour approval

- Concrete records including concrete test result

- Mill certificates for reinforcement

- Results of any test completed on reinforcement

- Design author inspection records (Structural Engineer)

- Final survey certificate

- Settlement reading records/verification

- Results of sonic logging, pile integrity test

- Non-conformance sign-off

Concrete Works

- Pre pour checklist including authority to pour

- Concrete records including concrete test result

- Mill certificates for reinforcement

- Results of any test completed on reinforcement

- Reinforcement bending schedule

- Design author inspection records (Structural Engineer)

- Final survey certificate of building footprint

- Waterproofing system manufacturer's warranties and literature

- Settlement reading records/verification

- As-built survey of structure including verification of slab levels

- Non-conformance sign-off

Earthworks

- Compaction test results of sub grade

- Termite test certificates if require

- Non-conformance report sign-offIn-ground Services

- Materials approval

- Approval of backfill pipes

- As built of M&E Services (including earthing rods and others)

- Inspection checklist and sign-off

- Design author inspection records ( M&E Engineer)

- Non-conformance report sign-off

7.2.8.2. Superstructure

Concrete Works

- Pre pour check list with pour approval

- Concrete records including concrete test result

- Mill certificates for reinforcement

- Results of any test completed on reinforcement

- Reinforcement bending schedule

- Design author inspection records (Structural Engineer)

- Final survey certificate of building footprint

- Waterproofing system manufacturer's warranties and Literature

- Settlement reading records/verification

- As-built survey of structure including verification of slab levels

Project Name: Deutsches Haus