Advisor Assignment Overview 9-25-14 v2

ADVISOR ASSIGNMENT IN PEOPLESOFT...  Advisors assigned by department staff members  Centralized approach to assigning & editing advisors  Transparency  Opportunity for better colla

ADVISOR ASSIGNMENT

IN PEOPLESOFT

 Advisors assigned by department staff members

 Centralized approach to assigning & editing advisors

 Transparency

 Opportunity for better collaboration between

advisors

 Date driven assignment history

REFRESHER: BACKGROUND

 Individuals (faculty and staff) from both Academic Departments and Student Affairs

 To be listed as an advisor

 Committee must be built by IAO

 Based on HR roles and permissions

 Advisors have been placed in two categories:

 Academic

 Support

WHO ARE ADVISORS?

Academic

 Primary Academic Advisor

 CRP Advisor

 English Language Center

Advisor

 Faculty Advisor

 Honors Advocate

 NTID Counselor/Advisor

 NTID Support Coordinator

ADVISOR ROLES

Support

 HEOP Counselor

 MCAS Coach

 NCAA Compliance Officer

 ROTC Commanding Officer

 SLSA Specialist

 TRiO Support Specialist

 What are committees?

 Committees of one person

 Why committees?

 Show roles of advisors

 Easy to transfer case loads between advisors

COMMITTEES

Advisor

Committee

Student

ASSIGNING COMMITTEES

Standard naming convention:

COL###

SCB001

COMMITTEE NAMES

Academic

 C S T # # # C o lle g e o f A p p lie d S c ie n c e a n d Te c h n o lo gy

 H S T###C o lle g e o f H e a lt h S c ie n c e s a n d Te c h n o lo g y

 C I S # # # B T h o m a s G o lis a n o C o lle g e o f C o m p u t in g a n d I n fo r m a t ion S c ie n c es

 C L A ### C o lle g e o f L ib e r a l A r t s

 C O E # # # Ka te G le a s o n C o lle g e o f E n g in e e r in g

 C O S # # # C o lle g e o f S c ie n c e

 E LC # ## E n g lis h L a n g u a g e C e n te r

 G I S # # # G o lis a n o I n s t it u te o f S u s t a in a b ilit y

 H O N # # # H o n o r s A d vo c a te

 I A S # # # C o lle g e o f I m a g in g A r t s a n d S c ie n c e s

 S C B # ## E P h illip S a u n d e r s C o lle g e o f B u s in e s s

 T I D# # # N a t io n a l Te c h n ic al I n s t it u te fo r t h e De a f

 I N T # ## C e n te r fo r M u lt id is c iplin ar y S t u d ie s , C o lle g e Re s to r a t io n P ro g r a m , a n d

Un ive r s it y S t u d ie s

Support

 H E O P # # H ig h e r E d u c a t io n O p p o r t u n it y P ro g r a m

 M C A S # # M u lt ic u ltu r a l C e n te r fo r Ac a d e m ic S u c c e s s

 N C A A # # N a t io n a l C o lle g ia te At h let ic A s s o c ia t io n

 ROTC # # Re s e r ve O f fic e r s ' Tr a in in g C o r p s

 S L S A # # S p e c t r u m S u p p o r t P ro g r a m

 T R I O # # T R iO S t u d e n t S u p p o r t S e r v ic e s

COMMITTEE NAMES

 Everything is affected by dates

 When you (and students) see things is driven by dates used

 One save per student per day on assignments

 Changes/corrections can be future dated

 Can use tomorrow to make a change if you have already saved today

DATES

 Assigning a New Advisor (First-Time)

 Assigning an Additional Advisor to a Student

 Assigning an Advisor (Change of Program)

 Updating an Advisor from UID to Committee

 Removing an Advisor Assignment

WHEN TO ASSIGN/UPDATE

 Centrally coordinated by the Institute Advising Office

 www.rit.edu/academicaffairs/advising/advisor-assignment

 Requests should be submitted to IAO by the Deans’ Delegates for Advising

 Once the committee is built, colleges or units are responsible for assigning the advisor to students

REQUESTING COMMITTEES

DEMO ADVISOR ASSIGNMENT

OVERVIEW