Revised Guidebook for Submission of Theses and Dissertations in Electronic Format

The in-text reference is shown each time you refer to an idea or information and should include: • the author’s or editor’s family name or organisation responsible.. The reference list i

Guidebook for Submission

of Theses/Dissertations in Print and Electronic Format

Guidelines, Format Features and File

Naming Convention

Baba Farid University of Health

Sciences GGS Hospital Complex Sadiq Road

Faridkot – 151 203

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Item: Guidebook for Submission of Theses and Dissertations

Type, Size and Print

Select fonts type Arial and size of 12 points for text The size of the titles should be 14 and Bold, the size of subtitles should be 12 and Bold Print should be letter quality or laser (not dot matrix) printing with dark black characters that are consistently clear and dense Use the same type of print size throughout the document

Pagination

Number all of the pages of your document, including not only the principal text, but also all plates, tables, diagrams, maps, and so on Roman numerals should be used on the preliminary pages (pages up to the first page of text) and Arabic numerals should be used on the text pages The numbers themselves can be placed on the Right Bottom of the page, however they should be consistent

Spacing

Use double spacing except for long quotations, footnotes, and endnotes, which are single-spaced Triple Space before, between after all scientific equation calculations

Margins

To allow for binding, the left-hand margin must be 1.5” Other margins should

be 1.0” Diagrams, photographs, or facsimiles in any form should be s standard page size, or if larger, folded so that a free left-hand margin of 1.5” remains and the folded sheet is not larger than the standard page.

Photographs

Professional quality coloured photographs are necessary for reproduction for all the required copies of theses/ dissertations, but you should be certain the colored figure will print clearly and will not be confusing when printed in black and white.

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[TYPE THESIS TITLE HERE]

Font: Arial; 22; Bold; Center

A Thesis/ Dissertation submitted to the [university name]

For the Award of [Degree name]

in [Faculty name]

by [Name of creator]

GUIDE/ SUPERVISOR [Name of Contributor(s)]

Department of Studies in [Department

name]

[College name]

Font: Arial; 18; Bold; Center

[Year with Month]

Font: Arial; 16; Bold; Center All other text should be Font: 12; Center

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Monitoring Fluid Absorption During Turp By Marking the Irrigating Fluid

With Ethanol

A Thesis submitted to the Baba Farid University of Health Sciences

For the Award of

Master of Surgery

in Surgery

by Mohan Prasad

GUIDE

Dr Anupama Mittal

Department of Surgery Government Medical College Patiala

May 2006

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I declare that the thesis entitled [Name of Thesis/ Dissertation] has been prepared by me under the guidance of [Name of the Guide], Professor [Designation] of [Department Name, College Name] No part of this thesis has formed the basis for the award of any degree previously

ENDORSEMENT BY THE HEAD OF THE DEPARTMENT AND

Declaration by the Candidate

I hereby declare that the Baba Farid University of Health Sciences, Faridkot, shall have the rights to preserve, use and disseminate this thesis/ dissertation

in print or electronic format for academic/ research purpose

Signature

[Name of the Candidate]

[Department Name], [College Name]

[College Address]

DATE:

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Dedication, if any

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LIST OF ABBREVIATIONS USED

[In alphabetical order]

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LIST OF TABLES

[Type your List of Tables here]

14

LIST OF FIGURES

[Type your List of Figures here]

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LIST OF APPENDICES

16

TITLE OF CHAPTER

[Type your Contents of First Chapter Here]

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REFERENCE LIST

[According to Haward Style Sheet: See Annexure - I]

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[Same formatting style to be followed for all other chapters]

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[In alphabetical order]

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[Proforma]

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Electronic File Format

Theses or Dissertations format should be in doc (MS Word Document) or PDF (Portable Document Format), image files in JPG format and audio visual

in AVI (Audio Video Interleave), GIF, MPEG (Moving Picture Expert) files format and graphs in xls (MS Excel) format.

Name of Files/ Folders

The following file naming conventions should be used while saving the files/

folders in electronic format/ CD-ROM:

The folder should contain all the files of thesis

For Main Thesis File

Year of Submission_initialsLast name of researcher_main

Example

2006_rmanhas_main

For Graph File(s)

Year of Submission_initialsLast name of researcher_graphs_number

Example

2006_rmanhas_graph_1 There may be two or more graphs in a thesis So, for the first graph, number will be ‘1’ and for the second graph, number will be ‘2’ and so

on

For Chart File(s)

Year of Submission_initialsLast name of researcher_chart_number

Example

2006_rmanhas_chart_1 There may be two or more charts in a thesis So, for the first chart, number will be ‘1’ and for the second chart, number will be ‘2’ and so on.

For Master Chart File(s)

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Year of Submission_initialsLast name of researcher_masterchart_number

Example

2006_rmanhas_masterchart_1

For Photographs File(s)

Year of Submission_initialsLast name of researcher_photos_number

Example

2006_rmanhas_photo_1 There may be two or more photographs in a thesis So, for the first photo, number will be ‘1’ and for second photo, number will be ‘2’ and

ANNEXURE – I

The Harvard Author-Date Referencing System

Referencing, or citing, means acknowledging the sources of information and ideas you have used in anassignment (e.g essay or report) This is a standard practice at university and whenever you write anassignment that requires you to find and use information, you are expected to reference the source of theinformation in your writing Sources could include books, journal or newspaper articles, pictures, diagrams

or items from the internet The two most common types of referencing systems used are:

 author-date systems—such as the Harvard system, APA and MLA

 numeric systems—such as Chicago or Turabian, Vancouver and Footnote

There are a number of variations of the Harvard system and this Guide presents one consistent version

which is based on Snooks & Co (eds.) 2002, Style manual for authors, editors and printers, 6th edn,

Wiley & Sons, Australia The first part of the Guide outlines the main rules for referencing; the secondpart contains frequently asked questions and the final part contains examples of a range of referencetypes

Why do we reference?

Academic assignments require wide reading so that the current thinking about a particular topic can beidentified Ideas expressed by other people reinforce the arguments you present in your assignment.The referencing in your assignment:

 shows the range of ideas and approaches that you have found and thought about

 gives your acknowledgement of where these ideas came from

 shows where your reader can locate the sources you have used

 avoids plagiarism Plagiarism is presenting someone else’s ideas and/or the way they expresstheir ideas, as if they are your own Plagiarism can be unintentional and appropriatereferencing helps writers to avoid this

Citation management software

Citation management software such as RefWorks and EndNote enables you to establish your owndatabase of references, store and transfer them from the database to your own documents (e.g anassignment) There is further information about this software in the ‘Managing References’ link on theLibrary’s homepage

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How do you reference?

In-text reference

Every time you use someone else’s ideas or information an intext reference must be included (this issometimes called a citation) For example when you:

• paraphrase (express someone else’s idea in your own words)

• summarise (express someone else’s idea concisely in your own words)

 quote (express someone else’s idea in their exact words)

 copy (reproduce a diagram, table or any other graphic)

The in-text reference is shown each time you refer to an idea or information and should include:

• the author’s or editor’s family name (or organisation responsible) Do not include given

names or initials

 the year of publication

 page numbers if appropriate and where available

There are two main ways to present an in-text reference

1 In brackets, outside your sentence structure:

Many factors are known to affect the successful outcomes for students at university (Johnston2003)

2 using the author’s name as part of your sentence structure, with the date in brackets:

Johnston (2003) claims that there are many factors that are known to affect the success ofstudents at university

Page numbers are included when you:

 use a direct quote from an original source

 summarise an idea from a particular page

 copy tables or figures, or provide particular details like a date

McLaine (2002, p 16) stated that productivity was found to be affected by work related stress

in 69% of workers

The reference list

Each citation must have a matching entry in the reference list It must have the full bibliographic details

so that readers can find the source

The reference list is not a bibliography A bibliography lists everything you may have read, while areference list is limited to the in-text references in your assignment A bibliography is not neededunless specifically asked for by your lecturer

The reference list is:

 titled ‘References’

 arranged alphabetically by author’s family name, or title if a source has no author

 a single list—books, journal articles and electronic sources are listed together and notarranged in separate lists

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Setting out items in a reference list

The main elements required for all references are the author, the date, the title and the publicationinformation

The basic formats are shown in the examples below These should be followed exactly, paying specialattention to details of capitalisation, punctuation, italics and wording

Example of a book

The basic format required for books is:

Author’s family name, Initial(s) year, Title of book, Publisher, Place of publication.

Daly, J 2004, Nursing leadership, Elsevier, Sydney.

Component Explanation

Daly, J The author’s name, family name first, followed by a comma and an initial.

2004, Year of publication followed by a comma, no parentheses/brackets.

Nursing leadership, Title in italics, followed by a comma Upper case used for first letter; lower case for

the rest.

Elsevier, Publisher followed by a comma.

Sydney Place of publication If more than one place is listed give only the first listed If there

is another place of the same name or if the place is little known add the state or country Full stop at the end.

Example of an academic journal article

The basic format required for journal articles is:

Author’s family name, Initial(s) year, ‘Title of article’, Title of Journal, volume number, issue number,

page range

Davis, L, Mohay, H & Edwards, H 2003, ‘Mothers' involvement in caring for their premature

infants: an historical overview’, Journal of Advanced Nursing, vol 42, no 6, pp 578–86.

Davis, L, Mohay, H & Edwards, H

2003,

‘Mothers' involvement in caring for

their premature infants: an historical

Year of publication followed by a comma, no brackets.

Title of the article in single inverted commas, (capital for first word only), followed by a comma.

Title of the journal capitalised and in italics, followed by a comma Volume number of the journal followed by a comma.

Number of the issue followed by a comma.

Page numbers of the article, with an En dash between.

Example of an electronic publication

The basic format required for electronic sources is:

Author’s family name, Initial(s) year date, Title of document or website, date viewed, <URL>.

Thomas, S 1997, Guide to personal efficiency, Adelaide University, viewed 6 January 2004,

<http://library.adelaide.edu.au/~sthomas/papers/perseff.html>

Thomas, S Author’s family name followed by a comma, then initial(s) with no

punctuation after the initials.

1997, Year of publication followed by a comma, no brackets.

Guide to personal efficiency, Title of the source in italics, followed by a comma.

Adelaide University, The document’s publisher, if known.

viewed 6 January 2004, Date the document was viewed with a comma after year.

<http://library.adelaide.edu.au/~sthomas The internet address (URL or Uniform Resource Locator) is enclosed in < /papers/perseff.html> and >, with the full address and followed by a full stop if at the end.

Frequently asked questions

1 How do I reference an idea or information by one author (Author 1) which occurs in a book

or journal article by another author (Author 2)?

The rule is that you should mention both authors (Author 1 and Author 2) in your in-textreference; but in your reference list you only list the item you read, that is, by Author 2 Forexample, if you read about an idea by Lim (Author 1) in a book by Strauss (Author 2) you need tomention both in your in-text reference So the in-text reference would be written as:

Lim (Strauss 2004, p 71) stated that … or

Lim’s study (cited in Strauss 2004, p 71) indicates that … or

Lim’s 1972 study (Strauss 2004, p 71) shows that … or

Strauss (2004, p 71) in reporting Lim’s study, emphasized the aspect …

In the reference list you list only Strauss (Author 2 - the source you read) and not Lim (whose ideayou only read about in Strauss)

2 How do I present exact quotations?

Short quotations of fewer than thirty words should be enclosed in single quotation marks (‘….’) aspart of your own sentence accompanied by an in-text reference including a page number Forexample:

A recent report showed that ‘…universities are forced to expect a significant level of independencefrom students in their learning’ (Pokorny & Pokorny 2005, p 449)

Long quotations of more than thirty words should be written without any quotation marks,indented (using Tab key) at the left, and introduced in your own words A font one size smallershould be used followed by an in-text reference including a page number For example:

Australians have developed:

an emerging interest in values, vision, meaning and purpose which is the common characteristic of societies facing the end of a chronological era … each new decade is approached as if it holds some new promise (Mackay 2005, p 231).

The three dots after the word ‘era’ show that a word or words have been left out

3 How do I reference two or three authors?

When there are two or three authors for a reference, all their family names are included in the text reference For example:

in-According to Cooper, Krever and Vann (2007) the use of this process leads to greater accuracy

or

The use of this process leads to greater accuracy (Cooper, Krever & Vann 2007)

4 How do I reference more than three authors?

If there are four or more authors for a reference you use ‘et al.’ (which is Latin for ‘et alia’meaning ‘and the others’) in the in-text reference, after the first family name listed on thesource For example:

This has been suggested by Sandler et al (2002) in their first Australian study

Use ‘et al.’ for the first and every time you give an in-text reference for more than three authors.However, all the authors are listed in your reference list in the same order that they are listed in theoriginal reference

5 How do I reference the work of an author who has published more than one work in the same year

If an author has published more than one work in the same year you place a lower case letter ofthe alphabet next to the year date and keep these letters in your reference list as well Forexample:

In a recent publication Pedder (2001b) argued that this process was only applicable in afew circumstances and that for small business alternative processes were more suitable(Pedder 2001a)

The order in which you attach the letters is determined by the alphabetical order of the title ofthe works by the author