Part 2 presentation how to become an authentic speaker

Presentation skills in preparation* Key slides for your presentation * Slides are a useful tool for most presentations o An intro slide outlining your ideas o A summary slide with core p

Technical Writing and Presentation

Part 2 Presentation

How to become an Authentic Speaker?

Dr Ngo Ich Long

School of Mechanical Engineering

Hanoi University of Science and Technology (HUST)

28-Jun-22

Part 1 Technical writing

1.1 Introduction to technical writing1.2 Types of technical writing

1.3 Traits of technical writings1.4 Structure of technical documents

+ Review and re-correct Homework 01

1.5 Structure of a technical report (thesis)1.6 Structure of a scientific paper

Part 2 Presentation

2.1 Introduction2.2 Type and structure2.3 Presentation skills in preparation2.4 Presentation skills in delivering2.5 Structure of a thesis presentation2.6 Presentation in practice (2 weeks)

+ Final examination (2 weeks)

Introduction to this course

10 Course structure

+ Final examination (2 weeks)

2.1 Introduction

* Do you know the following truths?

How many PowerPoint

user are there?

How many presentations

per day are there?

How many presentations

per hour are there?

How is the quality of

those presentations?

2.1 Introduction

* Do you know the following truths?

2.1 Introduction

* Do you know the following truths?

2.1 Introduction

* Do you know the following truths?

#

2.1 Introduction

* Do you know the following truths?

2.1 Introduction

* What is a presentation?

Tip: It is important for any office employee to know what steps go into

creating an effective presentation and what presentation skills are most important to employers.

A presentation conveys information from a speaker to an audience

2.1 Introduction

* What is a presentation?

There are still some unique and desirable

features in a presentation compared to a

+ Final examination (2 weeks)

2.2 Type and structure

* What is basic presentation structure?

1) Greet the audience and introduce yourself

+ Help build an immediate relationship between you and the audience,

+ Briefly clarify your expertise and why you are worth listening to,

+ Audience will trust you more and think you're credible

2) Introduction

a) Introduce your general topic,

b) Explain your topic area,

c) State the issues/challenges in this area you will be exploring,

d) State your presentation's purpose → provide a statement explaining

how the topic will be treated,

e) Provide a statement of what you're hoping the outcome of the

presentation will be, E.g., "I'm hoping this will be provide you

with “,

f) Show a preview of the organization

2.2 Type and structure

* What is basic presentation structure?

3) The main Body

a) Main points should be addressed one by one with supporting

evidence and examples

b) Before moving on to the next point you should provide a

mini-summary

c) Links should be clearly stated between ideas, must make it clear

when you're moving onto the next point

d) Allow time for people to take relevant notes and stick to the topics

you have prepared beforehand rather than straying too far off topic

4) Conclusion

a) Signal that it's nearly the end of your presentation,

b) Restate the topic and purpose of your presentation,

c) Summarize the main points, their implications and conclusions

d) Indicate what is next/a call to action/a thought-provoking takeaway

e) Move on to the last section

2.2 Type and structure

* What is basic presentation structure?

5) Thank the audience and invite

questions

a) Conclude your talk by thanking

the audience for their time

b) Invite them to ask any questions

they may have

2.2 Type and structure

* Other types of presentation structure

1) Demonstration

When you have something useful to show → Steve Jobs frequently used this technique.

o Explain why the product is valuable

o Describe why the product is necessary

o Explain what problems it can solve for the audience

o Demonstrate the product to support what you've been saying

o Make suggestions of other things it can do to make the audience curious

2) Problem-solution

This structure is particularly useful in persuading the audience.

o Briefly frame the issue

o Go into the issue in detail showing why it 's such a problem

o Provide the solution and explain why this would also help the audience

o Call to action - something you want the audience to do

2.2 Type and structure

o Briefly frame the issue

o Go into the issue in detail showing why it's such a problem - use logos and pathos

o Rebut your opponents' solutions - explain why their solutions could be useful because the audience will see this as fair and will therefore think you're trustworthy, and then explain why you think these solutions are not valid

o After you've presented all the alternatives provide your solution, the remaining

solution This is very persuasive because it looks like the winning idea, especially with the audience believing that you're fair and trustworthy

End of 39 th week

+ Final examination (2 weeks)

Preparation for Final Examination

Đánh giá điểm cuối kỳ (50%) gồm cả 2 hình thức sau:

1 Cho mỗi sinh viên thực hiện và báo cáo 1 bài thuyết trình 3-5 phút.Điểm đánh giá tính trọng số 30% TG: Tuần 41 (Gửi Proposal) ~ tuần 42-

43 (Tiến hành thuyết trình)

2 Thi viết dưới dạng đề thi dạng mở vào một ngày chung cho tất cả cáclớp Đề thi dưới dạng yêu cầu sinh viên thiết kế 1 bài thuyết trình khoảng

10 -15 slides về một vấn đề liên quan đến lĩnh vực cơ khí động lực (gắn

với kiến thức đã học và nghiên cứu) và viết các nội dung thuyết trình tương ứng cho từng slides đó Thời gian làm bài là 120 phút và xong gửi

lại trên teams để các thầy chấm Đánh giá này chiếm trọng số 20%

2.3 Presentation skills in preparation

* Key slides for your presentation

* Slides are a useful tool for most presentations

o An intro slide outlining your ideas

o A summary slide with core points to remember

o High quality image slides to supplement what you are saying

* Here are some golden rules

1) Don't over fill them

2) A picture says a thousand words

3) Make them readable

4) Don't rush through slides

* 10-20-30 rule

o There should be a maximum of 10 slides,

o The presentation should last no longer than 20 minutes,

o The font size should be a minimum of 30pt

Iceberg

End of 12 th -2 week

2.3 Presentation skills in preparation

* Provide Visual Info Exactly when needed

o If you must show bulletpoints, make each bulletappear individually, as youintroduce it

o Only introduce images as youtalk about them

o Use “animations”

2.3 Presentation skills in preparation

* Stick to the same Fonts

2.3 Presentation skills in preparation

* Leave the Template Aside

Template

2.3 Presentation skills in preparation

* Choose a White background

2.3 Presentation skills in preparation

* Use Color! But Don’t Abuse

o Distinguish categories of data in graphs

o Better link graph legends to datasets , using text of the same color as data

o Distinguish values in a table (e.g negative values in red, positive values in green)

o Highlight good vs bad results (green vs red again)

o Emphasize some specific text (warnings, critical results and conclusions)

2.3 Presentation skills in preparation

* Choose the Right Screen Ratio

2.3 Presentation skills in preparation

* Notes for Image/Graph used

1) Use Simple and Clean Photographs 2) No Photoshop or Equivalent?

2.3 Presentation skills in preparation

* Notes for Image /Graph used

3) Layout Images for perfect Balance 4) Grey out Images to Remove Emphasis

2.3 Presentation skills in preparation

* Notes for Image /Graph used

5) A Graph for each Key Finding 6) Favor Bar charts instead of Scatter Plots

2.3 Presentation skills in preparation

* Notes for Image /Graph used

7) Make data point Clearly visible 8) Use Minimalist Axes and Grids

2.3 Presentation skills in preparation

* Notes for Image /Graph used

9) Apply Legends Directly on Data 10) Add Values Directly on Graphs

2.3 Presentation skills in preparation

* Notes for Image /Graph used

12) Use Colors in Graphs 11) Use Icons and Images on Graphs

2.3 Presentation skills in preparation

* Notes for Image /Graph used

13) Change the Graph’s Aspect Ratio 14) Show Credibility

2.3 Presentation skills in preparation

* Notes for Table used

1) Replace Tables by Graphs 2) Use the Icons

2.3 Presentation skills in preparation

* Notes for Maths used

1) Only show Eqs if necessary 2) Use just enough Significant Digits

2.3 Presentation skills in preparation

* Notes for Animations used

1) Avoid “Fancy” animations 2) Animate on Multiple Slides

Preparation for Final Presentation

Preparation for Final Presentation

Preparation for Final Presentation

End of 40 th week

+ Final examination (2 weeks)

2.4 Presentation skills in delivering

* Noting on Transitions

1) Moving from the introduction to the first point

Signify to the audience that you will now begin

discussing the first main point:

o Now that you're aware of the overview, let's

begin with

o First, let's begin with

o I will first cover

o My first point covers

o To get started, let's look at

2) Shifting between similar points

Move from one point to a similar one:

o In the same way

o Likewise

o Equally

o This is similar to

o Similarly

2.4 Presentation skills in delivering

* Noting on Transitions

3) Internal summaries

Summarizing before moving on to the next point.:

o In the first part of this speech we've covered

o What the key points were - "Precisely how "

o How this links in with the overall presentation - "So that's the context "

o Now I'd like to move on to the second part of presentation which looks at

4) Physical movement

Easier to follow your presentation and movement will increase their interest

o Start your introduction by standing in the centre of the stage

o For your first point you stand on the left side of the stage

o You discuss your second point from the centre again

o You stand on the right side of the stage for your third point

o The conclusion occurs in the centre

2.4 Presentation skills in delivering

* Noting on Transitions

2.4 Presentation skills in delivering

* Short talk, Long practice (and vice versa)

2.4 Presentation skills in delivering

* Make your own script

2.4 Presentation skills in delivering

* The first Slide over and over Again !

The most difficult

part is to get started.

2.4 Presentation skills in delivering

o Use it to record yourself

(voice only or video) for

further enhancements

2.4 Presentation skills in delivering

* Adapt your slides to your talk

Cut … and Cut again !

End of 12 st -1 week

2.4 Presentation skills in delivering

* Some suggestions

1) Use your own laptops? 2) Dry Run: Rule Our Technical issues

✓ The screen ratio is good ?

✓ Your slides get fully displayed, without distortion ?

✓ All your movies run perfectly ?

2.4 Presentation skills in delivering

* Some suggestions

2.4 Presentation skills in delivering

* Some suggestions

5) Avoid the Laser pointer 6) Avoid Filler type words, Euh…

2.4 Presentation skills in delivering

2.4 Presentation skills in delivering

* Some suggestions

9) The art of Citing quotes 10) Repeat/Rephrase All Questions

2.4 Presentation skills in delivering

* Conclusion

1) Get inspired by documentaries – what

they do, what they don’t

2) Don’t compete with yourself – avoid text

3) Provide visual info exactly when needed

4) Animate your text, tables and graphs

5) But avoid fancy useless animations

6) Avoid the laser pointer – embed emphasis in your presentation

7) Invest time on your graphs – don’t just copy from reports

8) Avoid math as much as possible9) Dive into your presentation (no outline, acknowledgments at end)10) Practice a lot by your own script

11) Remove material to avoid having to rush through your slides12) No one will notice you removed something

+ Final examination (2 weeks)

2.5 Structure of a thesis presentation

Learning

+ Final examination (2 weeks)

2.6 Presentation in practice (2 weeks)

hardly

End of 41 st week

+ Final examination (2 weeks)

Final examination (2 weeks)

Final examination (2 weeks)

End of 42 nd - 43 rd week