Health and safety warehouse

Microsoft Word Workplace Transport Project Info Pack September 2013 (final) Produced in partnership with Warehouse Safety Guidance on Reducing Incidents in your Premises 2 Contents 1 Introduction 4 2 Health Safety Policy 5 3 Risk Assessment 6 4 Accident Reporting RIDDOR 7 5 Workplace Transport 8 6 General Work Equipment 9 7 Lifting Equipment and Fork Lift trucks 10 8 Storage Systems 11 9 Manual Handling 12 10 Work at Height 13 11 Pressure Systems 14 Annexes Template Health Safety Policy 16.

Produced in partnership with:

Warehouse Safety

Guidance on Reducing Incidents in your Premises

1 Introduction ……….4

2 Health & Safety Policy ……… 5

3 Risk Assessment ………6

4 Accident Reporting & RIDDOR ………7

5 Workplace Transport ……….…8

6 General Work Equipment ……… 9

7 Lifting Equipment and Fork Lift trucks ……….………10

8 Storage Systems ……… ……11

9 Manual Handling ……….……12

10.Work at Height ……….……13

11.Pressure Systems ………14

Annexes Template Health & Safety Policy ………16

Example Risk Assessment ………17

Self-Assessment Checklists ………23

1 Introduction

Preventing and reducing accidents at work should be one of the

forefront issues for anyone who is responsible for employees and employees on their premise This information pack is for people who areresponsible for assessing and managing safety risks within the

non-warehousing and storage industry It may also be of interest to

employees and their health and safety representatives

Work related accidents within the storage and warehousing industryremain a major issue, with many thousands of reportable accidentnotifications received by the Health and Safety Executive Incident

Contact Centre each year Local and neighbouring authorities of

Staffordshire are trying to tackle and raise awareness of this significantbut largely preventable problem

It is hoped this pack provides information to assist you to identify,assess and control the risks in your workplace If you follow the adviceset out in the pack you will be well on the way to complying with yourresponsibilities for providing a workplace that is safe, as required underthe Health and Safety at Work Etc Act 1974

How To Comply

Your Health and Safety Policy Statement should include the following:

1 Health and Safety policy statement

2 Responsibilities

3 Health and safety risks

4 Consultation with employees

5 Safe plant & equipment & safe handling & use of substances

6 Information, instruction and supervision

7 Competency for tasks and training

8 Accidents and emergency procedures

Further information can be found onwww.hse.gov.uk

What Will The Inspector Expect To See?

A written, signed policy statement available to the staff

2 Health and Safety Policy

Do you comply?

What The Law Requires

 A written policy if there are 5 or more employees

 A statement of general policy on health and safety

 A statement on the organisation itself

 The arrangements in place for putting the policy into practice

 Should be reviewed on a regular basis

How To Comply

1 Identify the hazards

2 Decide who may be harmed and how

3 Evaluate the risks and decide on precautions

4 Record your findings and implement them

5 Review your risk assessments and update

Example risk assessments can be found in the back of the booklet and onthe following website:

http://www.hse.gov.uk/risk/casestudies/pdf/warehouse.pdf

What Will The Inspector Expect To See?

 Written documents on site which are up to date and that

evaluate risks and identifies actions required to reduce them

 Employees aware of these documents

3 Risk Assessments

Risk Assessments must be Suitable and Sufficient.

What The Law Requires

The Management of Health & Safety at Work Regulation 1999

require that all businesses with 5 or more staff have in place

documented risk assessments

Risk assessments should:

 Cover not only staff but also visitors and contractors

 Be reviewed on a regular basis

 Be suitable and sufficient for the business

How To Comply

You MUST report the various types of accident and injuries listed above withinthe set timescales by:

Telephone (major injuries and fatalities only) - the Incident Contact Centre

can be contacted on 0845 300 99 23, with no need to fill in a report form A

copy of the final report will be sent to you for your own records

Online - a report can also be made by completing an interactive form on the

RIDDOR website (www.hse.gov.uk/riddor).

Email – download a form from the above website and send it to

riddor@connaught.plc.uk

What Will The Inspector Expect To See?

An up to date accident book and an understanding of accident reporting

4 Accident Reporting

Did you know accident reporting requirements have changed?

What The Law Requires

The Reporting of Incidents, Diseases and Dangerous Occurrence Regulations

1995 require employers and the self-employed to report work related

accidents, injuries, specific work related diseases and dangerous occurrencesThe following work related accidents, diseases and dangerous occurrences must

be reported:

 death or major injury of an employee or a self-employed person working onthe premises (including a result of physical violence);

 a member of the public (including a resident) is killed or taken to hospital

 If an employee or a self-employed person working on the premises suffers

an over-seven day injury i.e not a major injury but one which results in theperson being away from work or unable to carry out the full range of theirnormal duties for more than seven days (not counting the day of the injuryitself)

These must be reported without delay and followed up within 10 days with a

completed accident report form (F2508) This can be done at the same time,when contacting the Incident Contact Centre (ICC) by telephone (see contactdetails below)

For further information please visit:i-report.htm

http://www.hse.gov.uk/riddor/what-must-How To Comply

 Safe Vehicles – Well maintained (brakes, reversing warnings, lights, horns

etc.) and examined Loads secure and not beyond capacity

 Safe Drivers – trained, authorised, instructed and supervised Trained

banks men where reversing is carried out

 Safe Site – suitable routes, roadways and parking (firm, even surfaces,

routes marked with direction signs); speed limits; one way routes; lighting

What Will The Inspector Expect To See?

 Driver certification

 Pre-shift truck checks

 Vehicles regularly serviced and (where necessary) thoroughly examined

 Pedestrian safety e.g walkways, warning signs and pedestrian crossingpoints

 High visibility clothing for anyone in the vicinity of moving vehicles

 Policy to inform suppliers/delivery drivers of site rules

 Safe access and egress to backs of delivery vehicles with footholds, laddersand/or grab rails

 Gangways and aisles of sufficient space to enable trucks to load/unloadfrom racking safety

 Protective barriers on traffic routes

 Blind bends provided with fixed mirrors

5 Workplace Transport

What The Law Requires

The Management of Health and Safety at Work

Regulations 1999 requires employers and the

self-employed to assess the risks to workers and others

(e.g contractors, customers, visiting drivers) from

workplace transport

Did you know that almost a quarter of all workplace transport

accidents involve forklift trucks?

How To Comply

PUWER requires that equipment such as fork lift trucks, stretch wrap machines,conveyor belts, ladders and racking are:

 Suitable for the intended use

 Safe for use, maintained in a safe condition and inspected for installationand deterioration

 Used only by people who have received adequate information, instructionand training

 Accompanied by suitable measures such as guarding, protective devices,controls and markings

 Used in accordance with specific requirements

What Will The Inspector Expect To See?

Examples of compliance vary, but will generally include:

 Fixed guards on moving parts of conveyor belts and stretch wrap machines

 Racking installed by competent persons and in accordance with

manufacturer’s instructions

 Racking suitable for the loads, not modified and displaying maximum

loads/configuration signs

 Lift trucks fitted with seat belts, roll cages and audible/visible alarms

 Access equipment suitable for task, maintained in good condition e.g

Ladders, Mobile Elevating Working Platforms (MEWPS), mobile steps

 Emergency stop devices and visible markings on work equipment

6 General Work Equipment

Provision & Use of Work Equipment Regulations 1998 (PUWER)

What The Law Requires

PUWER places duties on people and companies who own,operate or have control over work equipment It alsoplaces responsibilities on businesses and organisationswhose employees use work equipment, whether owned ornot

Did you know that incorrect use of ladders causes about a third of falls resulting in major injuries?

How To Comply

LOLER requires that lifting equipment provided for use

at work is:

 strong and stable enough for the particular use and

marked to indicate safe working loads;

 positioned and installed to minimise any risks;

 used safely, i.e the work is planned, organised and

performed by competent people; and

 subject to on-going thorough examination and,

where appropriate, inspection by competent

people

What Will The Inspector Expect To See?

Reports of thorough examination by competent a person for warehouse

equipment such as:

 Fork lift trucks

 Overhead cranes and their supporting runways

 Vehicle tail lifts and cranes fitted to vehicles

 A building cleaning cradle and its suspension

equipment

 Goods and passenger lifts

AND Lifting Accessories for example:

 Fibre or rope slings

 Chains

 Hooks and Eyebolts

 Magnetic and vacuum devices

7 Lifting Equipment and Fork Lift Trucks

Lifting Operations and Lifting Equipment Regulations 1998 (LOLER)

What The Law Requires

These Regulations (often abbreviated to LOLER) aim to reduce risks to people’shealth and safety from lifting equipment provided for use at work

'Lifting equipment' means not only work equipment for lifting and lowering loads but includes lifting accessories and attachments used for anchoring, fixing or supporting the equipment

How To Comply

Racking Systems

 Safe working loads, heights, widths and equipment tolerances should

be set by designers and manufacturers of the system

 Racking should only be installed by competent people

 Racking should be erected on sound, level floors, capable of

withstanding the point loading at each base

 Notices should be clearly displayed stating the maximum load

Pallets

 Pallets should be loaded to an established pattern to achieve maximumstability and safety

 The load should be uniformly distributed over the pallet

 Pallets should be inspected each time before use to ensure that they

are safe to use

 Withdraw damaged pallets for repair or destruction

What Will The Inspector Expect To See?

 Suitable and sufficient racking systems in good repair

 Pallets in good repair

 Items stored safely and securely

 Appropriate equipment readily available to reach

high level storage

 Staff training in manual handling

 Regular inspection records

 Installation certificate

 Signage

 Hazardous substances clearly identified, stored in

appropriate containers in a safe manner.

8 Storage Systems

The manner in which items are stored can help

address manual handling issues.

What The Law Requires

Storage areas should be specifically designated

and clearly marked

The layout of storage and handling areas

should avoid tight corners, pillars, changes of

gradient and uneven surfaces

 making the load smaller or lighter and easier to lift,

 breaking up large consignments into more manageable loads,

 modifying the workstation to reduce carrying distances, twistingmovements, or the lifting of things from floor level or from aboveshoulder height,

 improving the environment – e.g better lighting, flooring or airtemperature can sometimes make manual handling easier and safer,

 Ensuring the person doing the lifting has been trained to lift as safely aspossible

What Will The Inspector Expect To See?

 A risk assessment specifically relating to manual handling issues

 A record of any training given to staff relating to handling techniquesand use of equipment

 Observed correct lifting technique demonstrated by staff, or correctuse of mechanical handling aids/equipment

 An appropriate number of mechanical lifting aids/equipment, in goodworking order, accompanied by adequate maintenance/servicerecords, thorough examination certificates (see the section on LOLER)

9 Manual Handling

More than one third of all workplace injuries reported to enforcing authorities are associated with manual handling.

What The Law Requires

The Manual Handling Operations Regulations 1992 require employers to:

 avoid the need for hazardous manual handling, so far as is reasonably

practicable;

 assess the risk of injury from any hazardous manual handling that

can’t be avoided; and

 reduce the risk of injury from hazardous manual handling, so far as is

reasonably practicable

How To Comply

 Work at height must be adequately planned, supervised and carriedout in a safe manner

 Ensure the people working at height are trained and competent to

carry out their duties

 Make sure the equipment selected is appropriate for the job!

 Inspect your equipment regularly Mobile Elevating Working Platforms(MEWPS) must be thoroughly examined every 6 months (Lifting

Operations and Lifting Equipment Regulations 1998)

 Ensure there is a system for reporting and managing defects

 Plan for emergencies e.g rescuing people!

 Risk assessment for work on or accessing roof (including contractors)

What Will The Inspector Expect To See?

 Documented risk assessments for any work at height (Applicable ifyou have 5 or more employees.)

 Statutory inspection reports for MEWPS

 Appropriate equipment for the task in good working order

 Staff adequately trained to fulfil their tasks

10 Work at Height

Falls are the most common cause of fatalities in the

workplace.

What The Law Requires

The Work at Height Regulations 2005

Work at height is work in any place, including

above or below ground level, where someone could

fall and injure themselves

Work at height should be carried out safely and

employers must do all that is reasonably

practicable to prevent anyone falling

For all tasks involving work at height, risk

assessments must be completed and must

consider risks from both falling staff AND objects

What Will The Inspector Expect To See?

 A written scheme of examination for the pressure systems / equipment

on the premises

 Records of the above examinations

Training records for persons using the system / equipment

 Instructions on what to do in an emergency

 Further information can be obtained from:

http://www.hse.gov.uk/toolbox/pressure.htm

11 Pressure Systems

Pressure systems & equipment include boilers and steam

heating systems, compressed air systems, air receivers,

pipework, hoses, pressure gauges and level indicators

What The Law Requires

The Pressure Systems Safety Regulations 2000

(PSSR)deal with the safe operation of

pressure systems and equipment They place

duties on employers and self-employed

persons to ensure that the system /

equipment is safe to use and used correctly

Template Health & Safety Policy

Example Risk Assessment

Self-Assessment Checklists

Health and safety policy

This is the statement of general policy and arrangements for:

Overall and final responsibility for health and safety is that of:

Day-to-day responsibility for ensuring this policy is put into practice is delegated to:

Name of organisationName of employer

Statement of general policy Responsibility

of (Name / Title)

Action / Arrangements (Customise to meet your own situation)

To prevent accidents and cases of work-related ill health and

provide adequate control of health and safety risks arising

from work activities

To provide adequate training to ensure employees are competent

to do their work

To engage and consult with employees on day-to-day health

and safety conditions and provide advice and supervision on

occupational health

To implement emergency procedures - evacuation in case of

fire or other significant incident You can find help with your fire

risk assessment at: (See note 1 below)

To maintain safe and healthy working conditions, provide

and maintain plant, equipment and machinery, and ensure

safe storage / use of substances

Health and safety law poster is displayed:

First-aid box and accident book are located:

Accidents and ill health at work reported under RIDDOR:

(Reporting of Injuries, Diseases and Dangerous

Occurrences Regulations) (see note 2 below)

Note 1:http://www.communities.gov.uk/fire/firesafety/firesafetylaw/

Note 2:www.hse.gov.uk/riddor