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It is further provided that if any said account does not make full payment within _ days, said account(s) may be retransferred to the undersigned and the undersigned shall repurchase sam[r]

Sample Business Letters (1-100)

(Sample Business Letters are listed in Alphabetical Orde)

Disclaimer: Be aware that some of these sample letters have legal, financial, or other implications If you are not sure about the use of any letter, consult with an appropriate professional first

Index

1 10-Day Notice Before Collections on Delinquent Account

2 30-Day Notice to Quit

3 Acceptance of Counter Proposal

4 Acceptance of Order With Delivery in Lots

5 Acceptance of Purchase Security Agreement

6 Acceptance of Resignation

7 Acknowledged Receipt of Goods

8 Acknowledged Resignation

9 Acknowledgement and Acceptance of Order

10 Acknowledgement from Publisher, Comments Referred to Author

11 Acknowledgement of Application

12 Acknowledgement of Cancellation of Backorder

13 Acknowledgement of Change in Meeting Date

14 Acknowledgement of Customer Praise of Employee

15 Acknowledgement of Letter

16 Acknowledgement of Merchandise Returned for Repair

17 Acknowledgement of Modified Terms

18 Acknowledgement of Notification of Lease Transfer

19 Acknowledgement of Receipt (Documents)

20 Acknowledgement of Receipt of Estimate

21 Acknowledgement of Request for Bid, Confirmation of Deadline

22 Acknowledgement of Unsolicited Idea

23 Acknowledgement of Warranty and Instruction for Product Return

24 Acknowledgment of Correspondence Indicating Postal Delay

25 Advance Notice of Out of Business Sale

26 Affidavit for Lost, Stolen, Destroyed Stock Certificate

27 Affidavit of No Lien

28 Agreement to Compromise Debt

29 Agreement to Extend Debt Payment

30 Amendment to Lease

31 Announcement of Additional Location

32 Announcement of Business Name Change

33 Announcement of Catalog Price Reductions

34 Announcement of Change of Address

35 Announcement of Change of Address for Billing

36 Announcement of Clearance Sale

37 Announcement of Free Delivery Limitations Change

38 Announcement of New Area Representative

39 Announcement of New Area Representative Visit

40 Announcement of New Business Opening

41 Announcement of New Discount

42 Announcement of New Pricing Policy

43 Announcement of New Shipment Arrival

44 Announcement of Partnership Buyout

45 Announcement of Price Increase

46 Announcement of Price Reduction

47 Announcement of Special Discount Offer

48 Apology & Proposal on Overshipped Merchandise

49 Apology After Cancellation of Order

50 Apology and Replacement of Damaged Goods

51 Apology and Request for Extension of Time to Deliver Goods

52 Apology and Tender of Compensation

53 Apology for Accounting Errors and Past Due Notices

54 Apology for Delay of Refund

55 Apology for Delayed Response & Request for Meeting

56 Apology for Not Crediting Payment

57 Apology for Not Crediting Payment from Prompt Payer

58 Apology for Overshipment

59 Apology for Poor Service Rating on Customer Questionnaire

60 Apology to Customer for Accounting Error

61 Apology to Receiver of NSF Check

62 Application for License

63 Appointment for Employment Interview and Testing

64 Appointment for Testing

65 Assignment

66 Assignment and Transfer of Stock Certificate

67 Assignment of a Claim for Damages

68 Assignment of Accounts Receivable (With Non-Recourse)

69 Assignment of Accounts Receivable (With Recourse)

77 Assignment of Literary Property

78 Assignment of Security Interest

79 Assignment of Trademark

80 Assignment of Trademark

81 Authorization

82 Authorization to Direct Bill for Corporate Guest

83 Bid for the Purchase of Real Property (Probate)

84 Bill of Sale

85 Bill of Sale (with Warranty of Title)

86 Business Credit Application

87 Business Credit Application Form

88 Certificate of Abandonment of Fictitious Business Name

89 Certificate of Installation, Leased Equipment

90 Certification of Satisfaction of Lien

91 Change of Address Awaiting Refund

92 Charge Account Credit Limit Raise Notification

93 Charge Account Terms and Conditions Form

94 Charge Back Application of Discount on Delayed Shipment

95 Collateral Decision, Request for Preparation of Loan Documents

96 Collections Follow-Up on Release of Pending Order

97 Collections Report on Current Status of Debt

98 Commendation

99 Commendation and Refusal of Request for Raise

100 Commercial Account Analysis Form

to bring your account with us current

By ignoring these requests, you are damaging the

excellent credit record you had previously maintained

with our company In addition, you are incurring

additional expense to yourself and to us

Unless I hear from you within ten days, I will have noother choice but to turn your account over for collection

I am sorry that we must take such drastic action but I amafraid you leave us no alternative You can preserve

your credit rating by remitting your check today for theamount stated above

30-Day Notice to Quit

NOTICE TO QUIT

TO _, Tenant in possession:

Take notice that your month to month tenancy of the

herein described premises is hereby terminated at the

expiration of 30 days after service of this notice on you,and that you are hereby required to quit and on said datedeliver up to me the possession of the premises now heldand occupied by you under such tenancy

Said premises are known as:

(name of building)

( address )

(city, state, zip)

This is intended as a 30 days' notice to quit, for

the purpose of terminating your tenancy aforesaid

Dated:

Landlord

3.

Acceptance of Counter Proposal

Dear

Your counter proposal on the above referenced project

has been reviewed and is acceptable in its entirety

We are enclosing an executed copy of the agreement alongwith two copies for your files

We are enthusiastically looking forward to this project

and are pleased about having the opportunity to work

together

4.

Acceptance of Order With Delivery in Lots

ACCEPTANCE OF ORDER WITH

DELIVERY IN LOTS

Date: _

To: _ (Customer)

We acknowledge acceptance of your order as per your order

of _, 19_ The goods will be shipped to you in the followinglots: (Specify lots and delivery schedule)

Acceptance of Purchase Security Agreement

Dear

Attached is an accepted copy of your Purchase Security

Agreement for the (specify equipment)

There are (number) remaining quarterly payments Your

first quarterly payment will be due on (date) , and

we will mail you an invoice for it approximately one monthprior to that date Please return the remittance portion

of the invoice with your check

Under the Agreement, this contract is non-cancelable duringthe term of the contract The balance, however, can be paidoff at any time prior to the expiration of the contract

We would like to take this opportunity to express our

appreciation for your business If you have any questionsconcerning your contract, or if we can be of service to you

in any way, please let us know

6.

Acceptance of Resignation

Dear

It is with deep regret, that we accept your resignation

as (position) of the (organization)

We can appreciate the demands that this position has placed

on you, and appreciate all of the fine contributions youhave made as (position)

Acknowledged Receipt of Goods

ACKNOWLEDGED RECEIPT OF GOODS

The undersigned hereby acknowledges receipt and delivery

of the goods described on the annexed list or invoice andfurther acknowledges that said goods have been inspected andare without defect

Signed under seal this _ day of _, 19_

_

The foregoing has been accepted pursuant to vote of the directors/stockholders of the corporation effective _, 19_.

_

For the corporation

9.

Acknowledgement and Acceptance of Order

ACKNOWLEDGEMENT AND ACCEPTANCE

attached purchase order form.

We confirm acceptance on said order subject only to thefollowing exceptions: (Describe)

_

On exceptions noted, we shall assume you agree to sameunless objection is received within ten days of receipt ofthis notice

Thank you for your patronage

sure you will be hearing from him in the near future

I am pleased that you found our article informative andhope that you will continue to read our publication

Should you have any comments or questions in the future,please do not hesitate to write to this office

We value our readership and are proud to have you as amember of our family of subscribers

We appreciate your interest in being employed by our firm.

We regret to inform you, however, that the available

position(s) has been filled, and we cannot give your

application further consideration at the present time.Your application will be kept on file for future referenceshould an opening arise

We have received your letter acknowledging receipt of

the items we mailed to you and noticing us to cancel

shipment of your order for those items which are back

ordered

We will be issuing you a refund as soon as we have

completed the necessary paperwork for your account

We would like to take this opportunity to thank you forshopping through (name) Our new (specify)

catalog should be arriving at your home shortly, and Ibelieve you will be pleased by some of the beautiful

choices our buyers have made this season

Thank you for your patience and understanding and for

providing us with the opportunity to be of service to you

We are pleased to be able to accommodate you in this

manner, and (name of individual) will be looking forward

to your meeting on this newly appointed date

So seldom is it that a customer takes the time to write aletter of appreciation, that I feel moved to reward yourinitiative.

Please accept the enclosed certificate, which, when

presented, will entitle the bearer to a ten percent

discount on the merchandise being purchased at that time.This is but a small token of our appreciation of customerssuch as you, upon whose satisfaction we have been allowed

to grow and prosper in this highly competitive marketplace.Again, on behalf of our entire organization, a heart-feltthank you

May 20, l983 It will be brought to his attention

immediately upon his return

If I may be of any assistance during Mr Jones' absence,please do not hesitate to call

Acknowledgement of Merchandise Returned for Repair

Dear

The (product name and model number) that you

mailed to us for repair was received on (date)

We will be returning it to you as soon as the necessaryadjustments are made

We are sorry that you experienced a problem with ourproduct and want to thank you for purchasing a

Reference is made to the contract or order between us

dated _, 19_

This letter will acknowledge that the contract is

modified and superseded by the following change in terms:(Describe changed terms)

We have modified our records to direct future invoices to:(new lessee)

(address)

(city,state,zip)

Schedule # 000000 commenced on (date) and rental

payments in the amount of $ plus applicable taxes are

due on the (date) of each month during the (number)

month initial lease term

In consenting to this change, it is understood that (name

of transferee) agrees to pay the rent and perform all otherobligations required to be performed by the lessee in thelease

Should you have occasion to correspond with us regardingthis lease, please include the complete lessee number anddirect your inquiry to our Customer Service Department.This will ensure a prompt reply

Thank you and we look forward to your continued interest

in our services

19.

Acknowledgement of Receipt (Documents)

(date) ACKNOWLEDGMENT OF RECEIPT

I hereby acknowledge the receipt of the following

documents from the firm of (firm) :

to contract with you for this work.

We are unable to let this contract immediately, as finalapproval of expenditures of this nature must come from thehead office in New York

We expect to receive approval or disapproval within thenext 30 days At such time, we will contact you with

instructions accordingly

If we may be of any assistance in the meantime please

feel free to contact this office

21.

Acknowledgement of Request for Bid, Confirmation of Deadline

Dear

Thank you for your request for our bid on (project)

This letter is to acknowledge our receipt of said requestand to advise you that we will be submitting our proposal

on or before (confirmation of deadline)

Acknowledgement of Unsolicited Idea

ACKNOWLEDGEMENT OF UNSOLICITED IDEAS

Dear _:

We appreciate your interest in submitting to us an idea

or proposal relative to: _

Our firm receives many ideas, suggestions and proposals,and has many of its own projects under development

Therefore,

it is possible the idea or proposal you plan to submit to ushas been considered and/or may already be in the planningstages

Nevertheless, we would be pleased to accept your idea orproposal for review, provided it is accompanied by this

acknowledgement letter signed by you

It is understood that:

1 Samples or other submissions will be returned to the

submitter only if return postage or freight is prepaid

2 The company accepts no responsibility for casualty orloss to samples in our possession

3 The company can accept no responsibility for holding

any information in confidence

4 The company shall pay compensation only in the event

it, a) accepts the idea, b) has received the idea only

from the submitter, and c) reaches agreement with the

submitter as to terms and conditions

If these terms are acceptable to you, please sign where indicated below and return together with your idea or

proposal

Very truly,

The foregoing terms and conditions are understood and

acknowledged

We are sorry to hear that you have been experiencing

problems with your new (name of product)

While we do ask that our customers contact their dealer inthe event of a problem, we recognize that, in your case, ithis would be impossible Therefore, if you will carefullypackage the unit in its original carton and send it to us,our "doctors" will put it through a thorough examination todetermine the source of the problem

If the problem turns out to be a minor adjustment, we shallmake the repair and be sure to return the (product) to youwithin thirty days If our determination is that the unit

is defective, we will send you an immediate replacement

Again, I am sorry that you experienced this difficulty andwish to thank you for your patience and for purchasing our(product)

We will hold your order for arrival of the merchandise, andship shortly thereafter Unfortunately, we cannot provideyou with a specific shipping date at this time

Thank you for your anticipated patience in this matter.

25

Advance Notice of Out of Business Sale

Dear

It is true, we are going out of business!

My wife and I have decided that now that the childrenare grown, we are going to do some of things we couldonly dream about for so many years

So, starting on (date) , everything in our store

which includes our merchandise, our racks, our fixtures,our showcases and even our delivery truck will be up forsale and prices that are too good to be true

As a good and valuable customer of ours, we thought youwould be interested in this advance notice of sale that

we are sending out today

We will look forward to seeing you on the (date)

26

Affidavit for Lost, Stolen, Destroyed Stock Certificate

AFFIDAVIT FOR LOST, STOLEN, DESTROYED STOCK CERTIFICATE

State of

County of _

I, (name) , being duly sworn, state:

That I reside at (address) , (city) , (state)

That I am the legal and beneficial owner of (number)

shares of the (specify class) stock of (corporation)

represented by certificates described as follows:

Number Date Registered Name

That said certificates (were or were not) endorsed

That I have not assigned, hypothecated, pledged, or in anyother way disposed of either the stock certificates or myrights as a stockholder, in whole or in part

That I am entitled to full and exclusive possession of saidcertificates

That the circumstances surrounding the (loss, or theft,

or destruction, or disappearance) of said certificates

and my attempt to locate them are as follows:

That the purpose of preparing this affidavit is to induce(corporation) to issue new certificates to replace thosethat have been (lost, stolen, destroyed)

I hereby agree to surrender to (corporation) the

original certificates issued to me should they hereaftercome into my possession or control

Dated: _

(Signature)

(Jurat)

1 That he is the _(title) of (firm).

2.That _(said firm) is the owner of theimproved property known and legally described as follows:

SEE EXHIBIT "A" ATTACHED HERETO

or

(set forth legal description)

3 That _is not the subject to any

bankruptcy, creditor's reorganization or insolvency

proceeding and none are pending, contemplated or threatened

4 That has possession of the

property and that there is no other person in possessionwho has any right in the property

5 That there are no unrecorded labor, mechanic's or

materialmen's liens against the property and no materialhas been furnished or labor performed on the property whichhas not been paid in full

6 That there are no unrecorded easements, liens of

assessments for sanitary sewers, paving or other public

utilities against said property

7 That there are no claims whatsoever of any kind or

description against any fixtures or equipment located on

the said premises.

8 That there are no existing contracts for sale, options

to purchase or unrecorded deeds or mortgages existing

against said property

9 That this affidavit is made for the purpose of

Agreement to Compromise Debt

AGREEMENT TO COMPROMISE DEBT

FOR VALUE RECEIVED, the undersigned being a creditor of _(Company) hereby enters into an agreement to compromise andreduce the indebtedness due the undersigned on the followingterms and conditions:

1 The Company and the undersigned acknowledge that the

present debt due is $_

2 The parties agree that the undersigned shall accept thesum of $_ as full and total payment on said debt and in

complete discharge of all monies presently due,

provided the sum herein shall be punctually paid in

the manner following:

_

3 In the event the Company fails to punctually pay thereduced amount, the undersigned creditor shall have

full rights to prosecute it claim for the total debtdue under paragraph 1 (less payments made)

4 This agreement shall be binding upon and inure to thebenefit of the parties, their successors, assigns andpersonal representatives

Signed under seal this _ day of _, 19_

1 The Company presently owes the Creditor the sum of

$_, said sum being presently due and payable

2 In further consideration of the Creditor's

forbearance, the Company agrees to pay said debt on

extended terms in the manner following:

_

3 In the event the Company fails to make any paymentspunctually on the agreed extended terms, the Creditorshall have full rights to proceed for the collection

of the entire balance then remaining

4 This agreement shall be binding upon and inure to thebenefit of the parties, their successors, assigns andpersonal representatives

Signed under seal this _ day of _, 19_

_

Creditor

_

Company

Amendment to Lease

AMENDMENT TO LEASE

FOR GOOD CONSIDERATION, _ (Landlord), and _ (Tenant),

under a certain lease agreement between them for premisesknown as _, dated _, 19_ hereby modify and amend said lease in

the following particulars: (Describe modified terms)

_

All other terms shall remain as contained

Signed under seal this _ day of _, 19_

Landlord

Tenant

31

Announcement of Additional Location

( Name of Company )

is pleased to announce

the addition of a new location for your convenience

Our address is:

appreciate it if you would bring this announcement to theattention of your accounts payable department and directthem accordingly

Thank you for being one of our valued customers We

appreciate your cooperation in this matter

Announcement of Catalog Price Reductions

Dear

This is my favorite kind of letter How many letters have

I had to write over the years advising you of a price

increase? Why, you ask, am I so happy? Read on

This is to advise you that, for a limited period of time,

we are reducing prices on certain items in our catalog.Take a moment to review the enclosed catalog I have

circled in red ink the items that are temporarily reduced.What an opportunity!

Please take advantage of these prices If you wish to

order large quantities, or stagger shipments, give me acall and we will try to work out mutually acceptable

terms and conditions

In any event, get your order in, as these prices are only

in effect until (date)

I do enjoy writing this type of letter Thank you in

advance for your order

Boulevard, Tampa, Florida, 33715 The telephone numberfor this new location is (813) 555-5428

Our Manufacturing Division will remain at 2550 Santa FeAvenue, in St Petersburg

I have enclosed our most recent brochure on roboticequipment for your review I hope you find it

interesting

Thank you for bringing this announcement to the attention

of your accounting department

36.

Announcement of Clearance Sale

( Name of Company )

is pleased to announce our

SUMMER CLEARANCE SALE

Offering 50% Off On All Summer Merchandise

Including Designer Fashions

commencing on August 1, 1986

We Hope To See You !

37.

Announcement of Free Delivery Limitations Change

Dear

There has been a change in our delivery service policy

which we would like to bring to your attention

We have always provided free delivery for any orders

placed with the (firm) , regardless of the

size of the order Due to the increase in the price of

fuel, we must now limit this free delivery service to

any orders over $ , not including the purchase of

cigarettes We regret the necessity of imposing this

restriction

We wish to take this opportunity to thank you for being

one of our most valued customers

38.

Announcement of New Area Representative

Dear

It is my great pleasure to advise you that (name of new

sales representative) will now be representing our firm

in your area

(name of individual) has been handling our accounts in

(locale) for some time and is extremely knowledgeable inthe field of (specify)

Your new representative is scheduled to visit your office on(date)

39.

Announcement of New Area Representative Visit

Dear

We have assigned (name of rep) as our new

representative for your area (name of rep)

has been with our firm for quite some time and is

extremely experienced in all aspects of our production.(name of rep) will be coming to (name of city)

on (date) and will be calling on you in the

morning if that doesn't conflict with your schedule

If there is any problem with that date, please let usknow

Announcement of New Business Opening

Gentlemen:

This is to inform you that The ( Name of Company )

is now open and is located at 4500 4th Avenue North,

St Petersburg, Florida

Our store offers a complete and diverse line of computersoftware packages for both personal and business

application Since we do not represent any individual

computer hardware manufacturer, the products that we

carry are compatible with many systems We are thereforeable to offer to our customers a wide range of excellentsoftware packages Enclosed, for your review, is a

partial list of the items we currently have available

We hope that you will come and visit us soon

previously with (name of previous salon) in

(city) and we feel privileged that he has chosen

to work with (shop name)

We would like to take this opportunity to inform you ofanother change that has taken place in our salon Now, ifyou make an appointment to have more than one treatmentdone on the same day, we are offering a discount For

example, if you are having your hair done and also having

us apply sculptured nails, the cost for your nail

application will be $25.00 instead of $30.00 The discountfor a manicure or pedicure is $2.00 off our regular price

We felt you would want to hear about this and are hoping tosee you in the near future.

the customer's account At the time of our service call wewill expect payment in full of any unpaid balance due us.

2 There will be a sur-charge on accounts falling more than

30 days behind

While I am sorry that we must go to such extremes as thoseoutlined above, I am afraid that there is no alternative.Our company policy is, and always has been, to provide thebest service available to our customers We can only

continue to do this with our customer's cooperation

If there are any questions regarding our new policy, pleasegive me a call

43.

Announcement of New Shipment Arrival

Dear

Our new shipment from England has been unloaded,

delivered, dusted, and is now ready for your review

We really found some marvelous pieces and when I tell

you that our container was jammed full, believe me,

it was full

We welcome you to come, browse, buy if you like and

join us in a cup of espresso We know you won't be

sorry! See you soon

44.

Announcement of Partnership Buyout

Dear

This is to inform you that I have purchased all of the

interest of my former partner, (name) , and that

he is no longer associated with the firm of (name of firm)

Our business will continue to provide the same high qualityproducts and service on which we have built our reputationand this internal change will in no way effect our companypolicy or manner of conducting business

I would like to take this opportunity to thank you for thecourtesies you have shown us in the past, and hope that youwill let us continue to serve your business in a way that

is mutually beneficial and profitable to us both

45.

Announcement of Price Increase

Dear

Due to the increase in raw material costs, we must

unfortunately raise the cost of our merchandise to you

We have avoided raising our prices for as long as

possible, but we can no longer prolong the inevitable

We have enclosed our new price list for your review whichgoes into effect on (date) Any orders placed between

now and (date of increase) will be honored at the lowerprices

We wish to thank you for your valued account and know thatyou will understand the necessity for this price increase

Announcement of Price Reduction

Dear

Rarely do we have the opportunity to inform our customers

of such good news The legislature's tariff ruling whichwas handed down on May 15th, 1986, has made it possiblefor our company to reduce our list price for Egyptiancotton Effective as of June 1, 1986, all full ordersreceived for six week delivery will be billed as follows:STOCK OLD PRICE NEW PRICE

#0134 $57.00 $51.30

#0135 $53.00 $47.70

#0136 $49.00 $44.10

We are very pleased to be able to pass this savings

directly on to you These prices do not include the

additional 2 per cent discount that is offered to ourcustomers who pay within the 10 day discount period

47.

Announcement of Special Discount Offer

Dear

This is to announce our 10% Special Discount Offer that

we are making on all orders for the following items forthe month of (month) only:

_

_

This 10% discount is available on any order set for

delivery from (date) through (date) ,

and is our way of saying thank you for being such a

valued customer

We hope you will take advantage of this offer and willsend us your purchase order today We will look forward

to hearing from you

Your purchase order clearly stated 30 cases The shipment

of 60 cases was our error Meanwhile, there are two

options available at this time; you can keep the

additional merchandise and we will bill you thirty daysfrom now, or we will arrange to have it picked up at yourloading dock and issue a credit to you Please let meknow of your preference

We will do everything in our power to ensure that thistype of error does not occur again Thank you for yourunderstanding If I can be of any assistance in any way,please do not hesitate to call on me

49.

Apology After Cancellation of Order

Dear

This is to acknowledge receipt of your letter of (date)

in which you set forth your reasons for canceling yourpurchase order #

I am very sorry about the misunderstanding that led tothis cancellation and have taken the matter up with

management in order to ensure that a problem of this

nature does not occur again

As one of our valued customers, your satisfaction is one

of our primary concerns Please accept our apology