Phát triển kĩ năngPresentation skills

Steps in Preparing Content Analyzing Your Audience Gathering Relevant Data & Information Converting Your Data into an Outline...  Demographic Information – this may include the age,

Presentation Skills

Three Elements of Great

Developing Great CONTENT

Steps in Preparing Content

Analyzing Your Audience

Gathering Relevant Data

& Information

Converting Your Data into

an Outline

Analyzing Your Audience

 Needs

 Knowledge level

 Attitude – how do they feel about the topic?

 Demographic Information – this may include the age, gender, culture, and language of the

audience members

Gathering Relevant Data &

Information

Before you start your research to gather relevant information, there are three questions should be considered :

 What do I want my audience to gain?

 What might they already know about my topic?

 What is the objective of the presentation?

Converting Your Information into an Outline

 There are three steps to creating an outline :

 Determine the outline style

 Group your raw data

 Arrange into outline format

Outline Style

Shows events in order as they occurred

Takes the audience on a journey through

Topical

Journalistic

Questions

Outline Format

 Introductions

 Should include an agenda and clarify the goals and objectives of your presentation

 Can include an overview of a situation, a

statement of the current situation of the

organization, or a recap of history

 Can use the strategies that help an

introduction get attention: a quote, a question, humor, a creative image, an anecdote, or a

sharing of emotions

Outline Format

 Conclusion

 Summarize the main points of your

presentation

 Provide closure, and leave an impression

 Can consist of recommendations, future directions, next steps to take, and so forth

Building Great DESIGN

Presentation Design

 Key Rules when Creating Bulleted Text:

 Use one concept per slide

 Use key words and phrases

 Make your bullet points consistent in structure

 Capitalize properly – capitalize the first letter of the first word only

Three Keys of Great Design

Layout

Consistency

Color

Great Slide Presentation Design

Consistency

 Consistency

 You must be consistent in the following design elements:

 Your placement of text and images

 Your fonts style and sizes

 Your background

 The style and treatment of your imagery

 Your charts

Color

 Color

 Use high contrast to increase legibility (e.g.,

black text on clear and yellow on dark blue)

 Colors should not clash – they should have a high degree of harmony

 Avoid clutter by using no more than four colors

Style , Garamond ) Sans serif don’t; they are

straight and clean (examples : Arial, Verdana ,

Helvetica )

 Sans serif fonts are best suited for electronic

presentations

Tips for Planning Great

 Make text and numbers legible Minimum font size for most room set-ups is 20 pt

 Make pictures and diagrams easy to see

Design Guidelines

Avoid this

Effective Charts and Graphs

Avoid slide like this one

Conducting great

delivery

Delivering your presentation

Voice Language Usage Movement

Body Language

Great delivery

Managing your voice

Try to sound natural, so your rhythm and tone

is appropriate to the message you are delivering

Develop three important qualities

 Volume

 Intonation

 Pacing

Managing your voice

Volume

Intonation

Speak loudly enough to reach all the members audience without overpowering those closest to you

Avoid to speak in monotone Put more feeling into your voice and make it livelier by changes in your intonation Speak loudly enough to reach all the members audience without overpowering those closest to you For most of us, this is natural – except when

Language Usage

 When you speak, convey confidence and show

interest in what you’re presenting Speak with

feeling

 Use short sentences and short, simple

words

 Speak slowly and clearly enough that

everyone in your audience can understand every word

 If possible, “work the room and work the

audience ”

 Move appropriately and with purpose – don’t

move simply because you’re nervous

 Your movements should be natural and support

your words and the rest of your presentation

 Don’t move constantly Pause for effect Stand

still to make an important point

Body Language

 Stand straight , but not stiff You should radiate

energy.

 Be relaxed , be casual, but don’t be lazy

 Use your hands, arms and gestures Just let

your body react to how you feel

 Make good eye contact – the rule of thumb for

eye contact is three to five seconds per person.

Body Language

 Do not keep hands in your pockets

 Do not keep hands “handcuffed” behind your back

 Do not keep your arms crossed

 Do not put hands in “fig leaf” position

 Do not wring your hands nervously

In advance of your

presentation

 Practice – a lot Don’t just think your

presentation through: act it out, in front of friends, or family Time each section of your presentation and develop a schedule

 Memorize the first two minutes of your

presentation, so you breeze on through the time when the butterflies are most active

In the hours before

presentation

 Think positive thought : visualize yourself feeling

at ease with the audience

 Use affirmation (e.g., “I can do this I am prepared It will go well”)

 Make sure all the equipment is working properly

 Remember that the people in your audience are human too, just like you They want you to succeed !

When you enter the room

 Focus on making your movements fluid and confident, neither too slow nor too fast

 Find a few friendly faces in the audience, for

reassurance

 Smile Show that you want to be there

 Be yourself

How to handle tough

situations

 Problem:

 Know-it-all – A participant who feels like more of

an expert than you

How to handle tough

How to handle tough

situations

 Problem:

 After-lunch nap time – One of the toughest times

to keep people engaged

 Solution:

 Take a few moments to share what you talked about This usually makes the talker feel more involved and want to stay engaged and participate with you instead of others

Planning for the questions

 Anticipate the questions that might come up

 Listen carefully to the questioner

 Repeat or rephrase the question

 Answer clearly and concisely

 Go to the next question

Dealing with Disasters

 You find out that the time allotted has been reduced At the very worse, you can make your

points, support the with the essentials, ask and answer the most likely questions on your list

 The slide equipment fails You know then

saying, “The show must go on” Apologize to the audience and then add something like “Now return with me to a distant past, before PowerPoint, when all we had for presentations was our notes and perhaps a blackboard or flipcharts.” Then, make the most of your primitive

Dealing with Disasters

 You tell a joke that falls flat Ouch! Just shrug

your shoulders and apologize: “I am sorry I got that joke at a Henry Youngman clearance sale.” (You can choose your own comedian)

 You get nervous and flustered and lose track of where you are Figure out where you

are from your slides and notes If you can’t, just

be honest : “My brain has derailed Who can back

me up so I can the on the track again?”