Project management with limited resources Program SCRATCH

Project Management with Limited ResourcesPresented by: Lisa DiDonato Project Manager for Basic Skills Research, Research and... History of Basic Skills 1 full-time, 1 part-time, and 1 h

Project Management with Limited Resources

Presented by: Lisa DiDonato

Project Manager for Basic Skills

Research, Research and

About the Presenter

• 17 years experience as a researcher

– 1 st professional position as a survey

interviewer for the U.S Forest Service.

– Additional research experiences

• Institutional researcher positions

– Richland Community College in Dallas – Rowland Unified School District

– Mt San Antonio College

History of Basic Skills

1 full-time, 1 part-time, and 1 half-time

researchers were hired to provide research

support for all funded projects, but especially those over $20,000

Year 3

1 full-time permanent and 1 full-time hourly

researchers provide support for BSI funded

projects

Year 4

?

Project Management

•Project management is

the discipline of planning, organizing, and managing resources to bring about the successful completion

Challenges of Project

Management

•The primary challenge of project

management is to achieve all of the project goals and objectives while

honoring the project constraints

Typical constraints are scope, time, and budget The secondary—and

more ambitious—challenge is to

optimize the allocation and

integration of inputs necessary to

meet pre-defined objectives

Discover the Goals &

Objectives Stated Goal

Provide measureable

outcomes for all Basic

Skills Initiative funded

projects over $20,000

Our Challenge

• Complete the following in less than

8 months

– Understand the goals and objectives of

the Basic Skills Initiative (Poppy Copy)

– Determine who and what projects were

funded

– Assist in the development of

measurable outcomes for all projects

funded over $20,000

– Measure the outcomes

– Report the outcomes

Our Challenge

• Complete the following in less than 8 months

 Understand the goals and

objectives of the Basic Skills

Initiative (Poppy Copy)

– Determine who and what projects

were funded

Why a Database?

Maximize efficiency in meeting

objectives

•Versatility

– Ability to add new elements easily

•Report ability

– Ability to create tailored reports

$ Open Office or Other database

program

Step 1

Create a table that lists all

the known information

about the projects

– Create Identification System – Create Names for Projects

Database

Our Challenge

• Complete the following in less

than 8 months

Understand the goals and objectives

of the Basic Skills Initiative (Poppy Copy)

Determine who and what projects

were funded

BSI PIE formerly Known

Database

Assist in the development of

measurable outcomes for all projects

funded over $20,000

–Measure the outcomes

Measure the Outcomes

• Conduct research outlined in column 3

• Variety of programs used to

accomplish this goal

– Microsoft Office, SPSS, Remark OMR & Web Survey

• Linked to database

$ Open Office, Microcase, Survey

Monkey

Database

Final Reports

•Binder of all BSI PIEs and their

associated reports

Final Reports

•Binder of all BSI PIEs and

their associated reports

•Annotated Bibliography

•Highlights Article

•PDF File on CD with

Modifications

• Entering the five column

model data into tables

• Tracking contacts

• AUO, SLO, SA tracking

• Expected completion dates

• Next year rubric for

evaluation?

Programs Used with Free Counterparts

•Microsoft Office with Access

Discussion