Five excel tips you will actually use

EXPLAINED.These 5 little-known tips for Excel will help you troubleshoot complex worksheets, document complex formulas, zoom in on your spreadsheets, copy visible data only and learn a n

OFFICE 2016 EXPLAINED.

These 5 little-known tips for Excel will help you troubleshoot complex

worksheets, document complex formulas, zoom in on your spreadsheets, copy visible data only and learn a new way to organize your pivot tables

Excel Tips You’ll Actually Use

Quick Tips!

5

GET STARTED

Tracking down cell dependencies

When you have a complex worksheet, where the value in one cell

impacts several other cells and formulas, press Ctrl-Shift-] (right bracket)

to see the dependencies

You can even click on the dotted lines and

see if the cell refers to a different worksheet

or workbook

With a cell selected, click

on Trace Dependencies from the Formula ribbon and you’ll see lines from the cell to the dependent cells Click Trace

Dependencies a second time and you’ll see the dependencies of those cells.

Quick tip!

Document

formulas

Use FORMULATEXT and the N function to quickly document the formulas in your worksheet In the cell next to your formula (or any cell for that matter),

use the function =FORMULATEXT(cell number goes here) This will display

your formula making it easy to know how you calculated that value

Document formulas using +N

TIP 2

If you don’t want to display the formula on the worksheet, at the end of your formula add +N(“your formula description goes here”)

The resulting value of the formula won’t change, but you have now

described the formula for future reference!

NEXT SLIDE

Quick tip!

Quick zoom

When you want to quickly zoom in on a section of your worksheet, skip the Zoom buttons on the View Ribbon Instead, hold down the Ctrl key on your keyboard and use the Scroll Wheel on your mouse to zoom in and out of

your worksheet!

Copying visible data from a table with hidden rows/columns

TIP 4

When you only want to copy the visible data from a table that has hidden

rows and or columns, use this little known keyboard shortcut before you

press Ctrl-C to copy: Alt-; (alt-semi colon)

When you press Alt-; first, it will tell Excel to only copy the visible data and

exclude any data or values in hidden rows or columns

NEXT SLIDE

Date & time

as a pivot

table metric

Using date and time as a metric is one of the most powerful ways to analyze data in a pivot table–except when your data is listed by day instead of Year, Month or Quarter Here’s how to convert your dates

In your pivot table, select one of the cells that

contains a date and then Right Click and choose Group.

Before

This will group your data so you can analyze it better.

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