10 powerpoint shortcuts you should know

GET STARTEDThese 10 power shortcuts for PowerPoint will help you repurpose themes from other presentations, play sound across multiple slides, discover hidden keyboard commands, create

GET STARTED

These 10 power shortcuts for PowerPoint will help you repurpose themes

from other presentations, play sound across multiple slides, discover

hidden keyboard commands, create custom slide shows and save your

presentation as a template for future use.

Shortcuts You Should Know

NEXT TIP: REPURPOSING THEMES

1 POWERPOINT SHORTCUTS

Animating Objects

with the Painter

Once you’ve set up the animation properties for one item on your slide, you can quickly apply those same settings to other items so you don’t have to redefine the animation for each individual item or object Select the item with the animations you want to copy and press Alt-Shift-C to copy the animation properties Then click the item you want to add the animations to If you have multiple items on the slide that need the same animation just double-click the Animation Painter button

in the Ribbon and then click each item on your slide

NEXT TIP: SOUND IN MULTIPLE SLIDES

Themes from Other

Presentations

When you want to apply a theme from one slide deck to another one, use this

quick tip from a hidden menu

1 Open the new deck that needs the previous theme

2 Click the New Slide button and at the bottom of that menu, choose “Reuse Slides…”

3 Find the deck with the theme you want to use and then right-click or Ctrl-click any of the slides and choose “Apply Theme to All Slides”

NEXT TIP: EMBEDDED FONTS

Playing Sound Across

Multiple Slides

3 POWERPOINT SHORTCUTS

This power tip will help you play background music across some but not all of the slides in your deck Click once on the speaker icon on the slide where you inserted the audio file and click Playback in the Ribbon In the Animation Pane that appears, right click on the music file and choose Effect Options Then, just enter the slide number where you want the music to stop playing and you’re set

NEXT TIP: CHANGING VIEWS

Your Presentation

When you want to make sure the fonts in your presentation always look the

same when you send it to someone else, use this power tip

Go to File > Options > Save

At the bottom of this dialog box, check the box to “Embed fonts in the file”

Now, whenever you save the presentation, PowerPoint will include the fonts

used so it can be edited and will still look the same

NEXT TIP: RIBBON KEYBOARD SHORTCUTS

Keyboard Shortcuts to

Change Views

5 POWERPOINT SHORTCUTS

There are eight different views in PowerPoint Use the Shift and Alt keys to

quickly jump between them using this reference guide

Jump from Normal to Slide Master by Shift-clicking the Normal view icon

Jump from Normal to Outline View by Alt-clicking the Normal view icon

Jump from Slide Sorter to Handout Master by Shift-clicking the Slide Sorter icon

Jump from Slide Sorter back to Normal by Alt-clicking on the Slide Sorter icon

Access the Set Up Show options dialog by Shift-clicking either the Reading or

Slide Show icons

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NEXT TIP: ZOOMING

Shortcuts on the Ribbon

Learning keyboard shortcuts is a sure-fire way to increase your efficiency In

PowerPoint, press Alt-h to expose every available keyboard shortcut for

each command on the Ribbon

NEXT TIP: INSERT IMAGE INTO TEXT

Zoom in to Highlight

Slide Detail

7 POWERPOINT SHORTCUTS

When you’re presenting your slides, use the Presenter View feature to expose the Slide Zoom feature Just click on the magnifying glass icon, select the area you want to zoom into and click Zoom back out by clicking the Slide Zoom icon again

NEXT TIP: CUSTOM SLIDE SHOWS

into Text

You can fill your slide headline with an image if you know where to look Select your text and go to the Format menu, choose Text Fill and then Picture…

NEXT TIP: SAVING TEMPLATES

Create Custom

Slide Shows for

Different Audiences

9 POWERPOINT SHORTCUTS

Rather than duplicating and customizing a presentation deck for different

audiences, use the Custom Show feature in PowerPoint Go to the Slide Show tab, then choose Custom Slide Show. Give your show a name and add the

appropriate slides

as a Template

When you’ve perfected your deck and want to save it as a template in

PowerPoint, choose Save As… instead of Save In the Save As… dialog, choose

PowerPoint Template as the file type and click OK

LEARN MORE POWERPOINT SHORTCUTS AT

LYNDA.COM/POWERPOINT-TIPS