ADOBE INDESIGN CS2 REVEALED- P9 doc

Lesson 4 Place Text and Thread Text INDESIGN 3-39FIGURE 57 Threading text between frames FIGURE 58 Showing text threads Text thread between frames... FIGURE 59 Placing text in a text fra

FIGURE 56

Link icon

FIGURE 55

Identifying in ports and out ports

Threading Text

InDesign provides many options for

threading text—linking text from one

text frame to another Text frames have an

in port and an out port When threading

text, you use the text frame ports to

estab-lish connections between the text frames

In Figure 55, the center text frame is

selected, and the in port and out port are

identified The in port represents where

text would flow into the text frame, and

the out port represents where text would flow out

In the same figure, note that the out port

on the first text frame is red and has a plus sign in its center This indicates the pres-ence of overset text—more text than can fit in the frame

To thread text manually from the first to the second text frame, first click the Selection Tool, then click the frame with the overset text so that the frame is highlighted Next,

click the out port of the text frame When you float your cursor over the next text frame, the cursor changes to the link icon,

as shown in Figure 56 Click the link icon and the text flows into the frame, as shown

in Figure 57 When the Show Text Threads command on the View menu is activated, a blue arrow appears between any two text frames that have been threaded, as shown

in Figure 58.

Red out port of first

text frame indicates

overset text

Out port

In port

Link icon floating over text frame

Lesson 4 Place Text and Thread Text INDESIGN 3-39

FIGURE 57

Threading text between frames

FIGURE 58

Showing text threads

Text thread between frames

Place text on document pages

1 Double-click the page 2 icon in the Pages

palette

Because the left text frame on page 2 is a

master page object, it cannot be selected as

usual—however, you can place text into the

frame without selecting the frame

2 Click File on the menu bar, click Place,

navigate to the drive and folder where your

Chapter 3 Data Files are stored, then

double-click Chapter 1 text.

3 Point to the left text frame.

The loaded text icon appears in parentheses,

signaling you that you can insert the loaded

text into the text frame

4. Click anywhere in the left text frame, then

compare your work to Figure 59

The red out port with the plus sign indicates

that there is overset text—more text than

can fit in the text frame

You used the Place command to load text into a

text frame on a document page.

FIGURE 59

Placing text in a text frame

Red out port of first text frame indicates overset text Placed text

Controlling how text is placed

When you place Word or RTF text in InDesign you have a number of options to choose from regarding how text is imported For a Word document, for example, you can choose to include or not include footnotes, endnotes, table of contents text and index text You can also choose to remove any previous styles applied to text and any table formatting Conversely you can opt to retain styles and table formatting applied to incoming text For an RTF document, you can specify to remove extra carriage returns, replace multiple spaces with tabs, and sev-eral other options After you click Place on the File menu and find the Word or RTF docu-ment that you want to place, click the Show Import Options check box, then click Open The Import Options dialog box opens Make your selections in this dialog box, then click OK The text will be placed with or without the options that you chose.

Lesson 4 Place Text and Thread Text INDESIGN 3-41

Thread text

1 Click View on the menu bar, then click Show

Text Threads.

With the Show Text Threads command activated, blue arrows will appear between threaded text frames when they are selected

2 Click the Selection Tool , click the left

text frame to select it, then click the out port

of the left text frame

3. Position the pointer on top of the right text frame so that you see the link icon

4. Click anywhere in the right text frame

As shown in Figure 60, a blue text thread appears and the text is threaded from the left

to the right text frames

TIP A threaded text frame must be selected for the text threads to be visible

5. Using the same process, thread text from the second text frame to the third text frame on the spread, then thread text from the third text frame to the fourth text frame, so that your two-page spread resembles Figure 61

6 Click the out port on the fourth text frame, then double-click the page 4 icon in the

Pages palette

7. Click anywhere in the first text frame on page 4

8 Click the out port of the first text frame on

page 4, then click anywhere in the second text frame

Your page 4 should resemble Figure 62

You threaded text manually on document pages.

FIGURE 60

Threading text

FIGURE 61

Viewing threaded text through four text frames

FIGURE 62

Viewing threaded text on page 4

Out port

Blue line represents text thread

In port

Out port indicates overset text

Text threads specified to show the flow of text from the first text frame to the fourth text frame Text thread from

previous page

Text thread from first text frame to second text frame

on page 4

L E S S O N 5

on Document Pages

Master pages are designed to allow you to lay out the basic elements for a page that will be used repeatedly throughout a docu-ment In most cases, however, you will want

to make modifications to the document page once it is created—you will even want

to modify some objects on the document page that were created on the master page

When you apply a master page to a docu-ment page, you may be surprised to find that you can’t select the objects that were created on the master page

Once a master page is applied to a document page, you can select the master page items

on the document page by pressing and hold-ing [Shift][Ctrl] (Win) or [Shift] (Mac).

Once selected, you can modify those objects any way that you desire

Making changes to a document page is often referred to as making a local change Once you modify an object on a document page, that change will remain in effect, regardless

of what you do on the master page

Modifying Master Pages

When you modify an element of a master page, that modification, in theory, will be reflected on all the document pages that are based on that master page This can be

a very powerful option Let’s say that you have created a layout for a 36-page book, and you decide that you want to change the typeface of all the headlines If they were created on master pages, you could simply reformat the headline in the text frame placeholders on the master pages, and those modifications would be updated

on every document page in the book based

on those master pages

As a rule of thumb, remember that modifi-cations you make to a master page will be reflected only if you haven’t modified those elements on a document page; it won’t overwrite your local changes That’s good, but it also means that the more changes you make locally, the fewer options you have for modifying master pages to make global changes throughout the document.

In this lesson, you will make modifications

to both master pages and document pages

and explore how each affects the other.

MODIFY MASTER PAGES AND

DOCUMENT PAGES

Modify master page items on

a document page

1 Double-click the page 1 icon in the Pages palette, click the Selection Tool , press

and hold [Shift][Ctrl] (Win) or [Shift] (Mac), then click the Chapter X text frame.

2 Click the Type Tool , select all the text in

the box, type Preface, then click the

paste-board to deselect

3 Press and hold [Shift][Ctrl] (Win) or

[Shift] (Mac), click the horizontal text

frame, click the text four times to select all of

it, type Introducing the Miniature Pinscher,

then click the pasteboard to deselect so that your page resembles Figure 63

4 Click the Selection Tool , then click the

“Preface” text frame.

Since this is the second time you are select-ing the placeholder text frame, it can now be selected the normal way

5 Double-click the page 5 icon in the Pages palette, press and hold [Shift][Ctrl] (Win)

or [Shift] (Mac), click the Chapter X

text frame, click the Type Tool , then change the letter X to 1

6 Change the title on page 5 to read Feeding

the Miniature Pinscher.

TIP Use a soft return so that “Miniature Pinscher” is on one line

Your document window should resemble Figure 64

You modified document pages by editing the text within text frames that were created from place-holders on master pages.

FIGURE 63

Modifying master page items on a document page

FIGURE 64

Viewing changes made to page 5

Modified chapter

placeholder text

Modified chapter title text

Modify master pages

1 Click View on the menu bar, point to Grids &

Guides, click Show Guides, then

double-click A-Chapter Right Page in the Pages

palette

2 Click the Selection Tool (if necessary),

then click the Chapter X placeholder frame.

3 Click the center reference point on the

proxy in the Transform palette, double-click

the Rotation Angle text box, type 90, then

press [Enter](Win) or [return](Mac).

4 Double-click the X Location text box in the

Transform palette, type 1.75, then press

[Enter] (Win) or [return] (Mac).

5 Double-click the page 1 icon in the Pages

palette, then note how the changes made to

the A-Chapter Right Page master are

reflected on the document page

As shown in Figure 65, both the rotation and

the relocation of the text frame on the

A-Chapter Right Page master are reflected

on the document page

6. View pages 5 and 9 to see the same changes

7 Double-click A-Chapter Right Page in the

Pages palette, click the Chapter X text

frame, click the Align left button in

the Paragraph palette, click the horizontal

title text frame, then click the Align center

button so that your master page

resem-bles Figure 66

(continued)

FIGURE 65

Viewing changes to page 1

FIGURE 66

Viewing text alignment changes to the A-Chapter Right Page master

Lesson 5 Modify Master Pages and Document Pages INDESIGN 3-45

8. View pages 1 and 5

Because you have modified the chapter text and the title text on pages 1 and 5, formatting changes to the master have not affected the local formatting

9. View page 9

As shown in Figure 67, because you did not modify any text formatting on page 9, the formatting changes you made to the master are reflected on page 9

10 Double-click B-Body Copy with Pics in the

Pages palette, then change the typeface for the automatic page numbering text place-holders on both the left and right page to Garamond or a similar font

TIP Footer is a term given to information at the bottom of every document page, such as the page number or the date

11 Double-click C-Copy No Pics in the Pages

palette

The footers on both the left and right pages

of the C-Copy No Pics master are Garamond because C-Copy No Pics is based on B-Body Copy with Pics

You modified elements on a master page, then noted which modifications affected corresponding elements on document pages Next, you modified text on the B-Body Copy with Pics master, and then noted that the C-Copy No Pics master was automatically updated with the modification.

FIGURE 67

Viewing changes to page 9

Changes updated

from master to

document page

L E S S O N 6

Document

Sections are pages in a document where page numbering changes For example, sometimes in the front pages of a book, in the introduction or the preface, the pages will be numbered with lowercase Roman numerals, then normal page numbering will begin with the first chapter

You can create as many sections in a docu-ment as you wish You determine the page

on which the new section will start by click-ing that page icon in the Pages palette.

Choose the Numbering & Section Options

command in the Pages palette menu, which opens the New Section dialog box,

as shown in Figure 68 In this example, we clicked page 8 in the Pages palette, then opened the New Section dialog box We then specified that the new section begin with a page numbered 1.

QUICK TIP The first time you choose a type of page numbering for a document, the Numbering & Section Options dialog box opens instead of the New Section dialog box.

In this lesson, you will create two different

numbering sections and create two text

wraps around graphics frames.

FIGURE 68

New Section dialog box

New section will begin by listing this number—in the style specified below—as the page number on the document page

Style

CREATE NEW SECTIONS AND

WRAP TEXT

Lesson 6 Create New Sections and Wrap Text INDESIGN 3-47

Wrapping Text Around a Frame

When you position a text frame or a

graph-ics frame near another frame that contains

text, you can apply a text wrap to the

over-lapping frame in order to force the

underly-ing text to wrap around it InDesign offers

many options for wrapping text around a

frame One quick method is to click the

Wrap around bounding box button in the Text Wrap palette, as shown in Figure 69.

Figure 70 shows a rectangular frame using the No text wrap option in the Text Wrap palette Figure 71 shows that same frame using the Wrap around bounding box option in the Text Wrap palette

When you choose the Wrap around bound-ing box option, you can control the offset—the distance that text is repelled by the frame—by entering values in the Top, Bottom, Left, and Right Offset text boxes in the palette Figure 72 shows the frame with

a 125-inch offset applied to all four sides of the frame.

FIGURE 69

Text Wrap palette

FIGURE 70

A frame using the no text wrap option

FIGURE 71

A frame using the wrap around bounding box option

FIGURE 72

A frame with a 125" offset applied to all sides

No text wrap button

Wrap around

bounding box

button

Wrap around object

shape button

Jump object button

Jump to next column button

Selected

frame

Wrap around

bounding

box button

Selected frame with 125" offset

on four sides Offset section of Text Wrap palette

No text wrap button

Selected frame

Create sections in a document

1 Double-click the page 1 icon in the Pages

palette, click the Pages palette list arrow,

then click Numbering & Section Options.

2 Click the Style list arrow, then click the lower-case

Roman numeral style, as shown in Figure 73.

3 Click OK, then view the pages in the

docu-ment, noting the new style of the page

num-bering on the pages and in the Pages palette

4 Double-click the page v icon in the Pages palette

(page 5), click the Pages palette list arrow, then

click Numbering & Section Options.

5 Click the Start Page Numbering at option

button, verify that 1 is in the text box, click

the Style list arrow, then click the ordinary

numerals style, as shown in Figure 74

The fifth page in the document will be

desig-nated as page 1 However, the fifth page will

not have a page number on it because it’s

based on the A-Master Page, which isn’t

formatted for automatic page numbering

6 Click OK, then view the pages in the document,

noting the new style of page numbering

begin-ning on page 6

Since page 5 is based on the A-Chapter Right

Page master, it does not display a page

num-ber, even though it begins the new section

7 Double-click the page ii icon in the Pages

palette, click the Selection Tool , press

and hold [Shift][Ctrl] (Win) or [Shift]

(Mac), then select the footer text frame

8 Click the Type Tool , double-click the

word Title, type Preface, then click the

pasteboard to deselect

(continued)

FIGURE 73

Choosing lower-case Roman numerals

FIGURE 74

Starting a new section

Style list arrow

New section will begin

by listing this number—

in the style specified below—as the page number on the document page

Style