In the Style section of the Table of Contents dialog box, you can use the new paragraph styles to modify the appearance of the loaded paragraph styles.. A TOC is created based on text th
Trang 1Lesson 3 Create a Table of Contents INDESIGN 10-15
Reformatting Paragraph Styles
In most cases, the paragraph styles from
which you generate your TOC will not be
appropriate for the TOC layout In the case
of the recipe example, the recipe headlines
were formatted as 24-pt headlines As
shown in Figure 17, this size is too large
for TOC entries
You have a number of options for
format-ting TOC entries Once you generate the
TOC, you can reformat the text any way
you see fit or you can modify the paragraph
styles in the TOC document only
For a third solution, you can also create new paragraph styles in the TOC document that are more appropriate for the layout.
Any new paragraph styles that you create will be listed in the Table of Contents dialog box
In the Style section of the Table of Contents dialog box, you can use the new paragraph styles to modify the appearance of the loaded paragraph styles In Figure 18, the loaded Course Name paragraph style is being modified by the TOC Course para-graph style (note the Entry Style text box)
Here’s the concept in a nutshell A TOC is created based on text that is formatted with specific paragraph styles in the documents that make up a book Sometimes, those paragraph styles are not appropriate for the TOC layout—they’re too big or too small, etc To correct this, you can create new paragraph styles in the TOC document only Those new paragraph styles will be listed in the Table of Contents dialog box, where you can use them to modify the loaded paragraph styles.
Figure 19 shows the same data reformatted with two new paragraph styles.
FIGURE 17
TOC formatted with loaded paragraph styles
FIGURE 19
TOC with reformatted paragraph styles
FIGURE 18
Modifying a loaded paragraph style
TOC Course paragraph style used to modify Course Name paragraph style
Course Name paragraph style
Trang 2INDESIGN 10-16 Making Books, Tables of Contents, and Indexes
Identify and load paragraph
styles for a TOC
1 Double-click Toy Breeds in the Book palette
to open the document
2. If the Paragraph Styles palette is not open,
click Window on the menu bar, point to Type
& Tables, then click Paragraph Styles.
3 Click the Type Tool , then click to place
the pointer anywhere in the TOY BREEDS
headline on the first page
The Paragraph Styles palette identifies
the style applied to TOY BREEDS as
Section Name
4. Click to place the pointer in the Silky Terrier
headline at the top of the next page
The Paragraph Styles palette identifies this
style as Breed Name
5. Close Toy Breeds
6 Open ID 10-6.indd, then save it as TOC.
7 Click the Paragraph Styles palette list
arrow, then click Load Paragraph Styles.
8 Open Toy Breeds.
The Load Styles dialog box appears,
show-ing the two paragraph styles that are in the
Toy Breeds file If there was a conflict
between paragraph styles in the Toy Breeds
file and the TOC file, that conflict would be
identified here However, in this case, no
conflicts are identified As shown in Figure
20, the Breed Name and Section Name styles
from the Toy Breeds file are added to the
Paragraph Styles palette in the TOC file
(continued)
FIGURE 20
Loading paragraph styles
2 loaded styles
Trang 3Lesson 3 Create a Table of Contents INDESIGN 10-17
9 Click OK.
10 Click File on the menu bar, then click Save.
You opened a document and examined which text ele-ments were formatted with paragraph styles You then opened a document that will be used as the TOC and loaded the paragraph styles from the first document.
Create a table of contents
1 With TOC still open, click the Add documents button in the Book palette, then add TOC to the book
TOC is added to the bottom of the list
2. Drag TOC to the top of the list so that your Book palette resembles Figure 21
TIP When a document is open, the Document is open icon appears to the right
of the document name in the Book palette
3 Click Layout on the menu bar, then click Table of Contents.
4. Verify that the Title text box reads Contents,
click the Style list arrow, then choose TOC Title
so that your dialog box resembles Figure 22 TIP TOC title is a blank style loaded by default
5. In the Styles in Table of Contents section, note that the two styles you loaded are listed
in the Other Styles section
6 Click Section Name, then click Add.
Section Name is now listed under Include Paragraph Styles
7 Double-click Breed Name.
Breed Name is now listed beneath Section Name, as shown in Figure 23
TIP Double-clicking a style is an alternative
to using the Add button
(continued)
FIGURE 21
Moving TOC to the top of the list
FIGURE 22
Table of Contents dialog box
FIGURE 23
Adding two styles to be used in the TOC
Two styles added for use in the TOC
Document is open icon
Your chosen options may differ
Other Styles section
Trang 4INDESIGN 10-18 Making Books, Tables of Contents, and Indexes
8 In the Options section, click the Include Book
Document(Dog Breeds.indb) check box.
This check box tells InDesign to create the
TOC from the Dog Breeds book
TIP This step is very easy to forget Make a
mental note of it
9 Click OK.
10.Position the pointer over the top-left corner
of the margin guides, then click
Your page should resemble Figure 24 The
graph styles loaded correctly, but those
para-graph styles that were used in the source
document—Toy Breeds—were formatted for
that document’s layout That formatting is far too
large for this TOC layout You will need to modify
the paragraph styles in the TOC document
You specified the two paragraph styles that will
be used in the TOC, then loaded the TOC into a
text frame.
Create paragraph styles for
a TOC
1 Click the Paragraph Styles palette list
arrow, then click New Paragraph Style.
2 Name the new style TOC Section, click Basic
Character Formats, click the Font Family list
arrow, click Trajan or a similar font, click the Font
Style list arrow, click Bold, click the Size list
arrow, then click 14.
3 Click Indents and Spacing, type 2 in the
Space Before text box, then click OK.
A new paragraph style, TOC Section, appears
in the Paragraph Styles palette
4 Click the Paragraph Styles palette list
arrow, then click New Paragraph Style.
(continued)
FIGURE 24
Loading the table of contents
Trang 5Lesson 3 Create a Table of Contents INDESIGN 10-19
5 Name the new style TOC Breed, click Basic Character Formats, click the Font Family list arrow, click Garamond or a similar font, click the Font Style list arrow, click Regular, click the Size list arrow, click 10, then click OK.
Your Paragraph Styles palette should resem-ble Figure 25
You created two new paragraph styles for the TOC.
Reformat a table of contents
1 Click Layout on the menu bar, then click Table of Contents.
2. In the Include Paragraph Styles section,
click Section Name.
The third section of the dialog box now reads Style: Section Name
3 Click the Entry Style list arrow, then click TOC Section.
The Section Name paragraph style will
be reformatted with the TOC Section paragraph style
4 Click the More Options button.
5. In the Style: Section Name section, click
the Page Number list arrow, then click No Page Number.
Your dialog box should resemble Figure 26
(continued)
FIGURE 25
Two new paragraph styles
FIGURE 26
Reformatting the Section Name paragraph style with the TOC Section paragraph style
Section Name
paragraph style
TOC Section
paragraph style
Trang 6INDESIGN 10-20 Making Books, Tables of Contents, and Indexes
6. In the Include Paragraph Styles section,
click Breed Name.
The third section of the dialog box now
reads Style: Breed Name
7 Click the Entry Style list arrow, click TOC
Breed, click the Page Number list arrow,
then click After Entry.
8 Select all of the text in the Between Entry
and Number text box, then type (ten
periods)
9 Click the Sort Entries in Alphabetical Order
check box, then verify that the Replace
Existing Table of Contents check box is
checked
Your dialog box should resemble Figure 27
10 Click OK.
TIP You may see an Information dialog box
stating that the table of contents has been
updated successfully If so, click OK.
(continued)
FIGURE 27
Reformatting the Breed Name paragraph style with the TOC Breed paragraph style
Characters between TOC entry and page number
Trang 7Lesson 3 Create a Table of Contents INDESIGN 10-21
11 Click the Selection Tool , click the text
frame on the page, click Object on the menu bar, click Text Frame Options, change the number of columns to 4, then click OK.
Your page should resemble Figure 28
12.Use any text formatting techniques you wish
to improve the layout of the TOC, save your work, then close TOC
Figure 29 shows the TOC with an improved text layout and a graphic placed behind the text
You reformatted the imported paragraph styles with other styles you created that were appropriate for the TOC layout.
FIGURE 28
Viewing the reformatted TOC
FIGURE 29
Viewing a sample layout for the TOC
Trang 8L E S S O N 4
What You’ll Do
Creating Index Entries
Index entries are specified within the doc-uments that make up the book and are saved with the documents Specifying index entries is easy to do Simply select the text that you want to be used as an index entry, then click the Create a new index entry button in the Index palette.
The selected text will be added to the Index palette, as shown in Figure 30.
Generating an Index
An Index is an individual InDesign docu-ment that you add to the Book palette to become part of the book This will usually
be a one- or two-page document As with
the TOC document, it is critical that you carefully choose the same document-setup specifications that were used to create the other documents in the book Once you have created the index document, add it to the Book palette.
After you’ve added the index document to the Book palette, click the Generate index button in the Index palette, shown in Figure 31 This opens the Generate Index dialog box, shown in Figure 32 As its name implies, this dialog box generates the index based on the index entries saved with the documents that compose the book Be sure
to check the Include Book Documents check box before clicking OK.
In this lesson, you will create an index
based on the documents in the book file.
CREATE AN
INDEX
Trang 9Lesson 4 Create an Index INDESIGN 10-23
FIGURE 30
Creating an index entry
FIGURE 31
Index palette
FIGURE 32
Generate Index dialog box
Generate index button
Create a new index entry button
Selected text
Index entry and page number
Trang 10INDESIGN 10-24 Making Books, Tables of Contents, and Indexes
Generating a Cross-reference
Index Entry
Creating an index is a linguistic challenge.
One of your greatest challenges will be to
anticipate the way a reader will search the
index for specific topics For example, if you
have written a book on recipes, you might
have an index entry for Bouillabaisse That
seems pretty straightforward, but you
would also need to anticipate that some of your readers would go to the F section of your index looking for Bouillabaisse F, you ask? Yes, F, for Fish Stew.
In this example, you could simply create an index entry for Fish Stew with the page number for Bouillabaisse However, for consistency reasons, it would be better to
create a cross-reference You do this in the New Cross-reference dialog box, shown in Figure 33 You create this cross-reference entry in the document itself, when you cre-ate the other index entries When you click
OK, a new entry will be created, as shown
in Figure 34.
FIGURE 33
New Cross-reference dialog box
FIGURE 34
Cross-referenced index entry
Cross-reference
Trang 11Lesson 4 Create an Index INDESIGN 10-25
Sorting Index Entries
Once you’ve created individual index
entries for specific topics in your
docu-ment, you may want to sort specific entries
together under a new topic For example,
you might have three separate index
entries for Veal Marsala, Chicken Marsala,
and Pork Marsala However, your reader
might go to the “M” section of your index
looking for the word “Marsala.” For that
reason, you would want an index entry that
reads “Marsala Dishes” and lists the three Marsala dishes and their page numbers.
To do this, you must create a new index entry for Marsala Dishes Go to the page for the first Marsala dish—in this example, that’s Chicken Marsala—then click to place the pointer in the headline Click the Create a new index entry button in the Index palette, which opens the New Page Reference dialog box As shown in Figure
35, Marsala Dishes is entered in the number
1 text box and Chicken Marsala is entered
in the number 2 text box When you click
OK, a new entry appears in the “M” section for Marsala Dishes with Chicken Marsala listed beneath it, as shown in Figure 36 Repeat this process for Veal Marsala and Pork Marsala, and your Index palette will resemble Figure 37.
When you save changes to the document and generate the index, the listing will appear as shown in Figure 38.
FIGURE 35
Sorting an index entry
FIGURE 36
Chicken Marsala is listed under Marsala Dishes
FIGURE 37
Three sorted entries in the Index palette
FIGURE 38
Sorted entries in an index
New entry with
entries
New index entry Three sorted entries
Trang 12INDESIGN 10-26 Making Books, Tables of Contents, and Indexes
Create an index entry
1 In the Book palette, double-click Toy Breeds.
2 Click Window on the menu bar, point to
Type & Tables, then click Index.
3 Click the triangles in the Index palette to
explore the index entries that have already
been created
An index entry has been created for every
breed in the document except the breed on
page 91, Silky Terrier
4 In the Pages palette, double-click page 91 to
center it in the window, click the Type Tool
, then select the Silky Terrier headline
TIP Be sure that the Index palette is visible,
and that you can see the “S” section
5 Click the Create a new index entry button
in the Index palette
When text is selected, clicking this button
opens the New Page Reference dialog box
When nothing is selected, clicking this button
will open the New Cross-reference dialog box
6. Note that the Type list box contains Current
Page, click OK, then compare your Index
palette to Figure 39
An entry for Silky Terrier on page 91 is
added to the Index palette
7 Click File on the menu bar, click Save, then
close Toy Breeds
You created an index entry.
FIGURE 39
New entry in the Index palette
New entry
Trang 13Lesson 4 Create an Index INDESIGN 10-27
Generate an index
1 Open ID 10-7.indd, then save it as Index.
2 Click the Add documents button on the Dog Breeds Book palette, then add Index TIP Index should be added at the bottom of the list If it appears elsewhere, drag it to the bottom of the list
3 Click the Generate index button in the Index palette
4. Delete the text in the Title text box
The title “Index” already exists in a text frame in the Index document
5. Remove the check mark in the Replace Existing Index check box, then click the
Include Book Documents check box so that
your Generate Index dialog box resembles Figure 40
6 Click OK, position the loaded text pointer
over the top-left corner of the text frame on page 108, click, then compare your spread
to Figure 41
TIP If you are asked to save any of the
“Breeds” documents, click Yes
The index is generated based on all the index entries created in each of the five docu-ments Note that Silky Terrier is listed on page 91 in the “S” section
7 Click File on the menu bar, then click Save.
8 Click the Save the book button in the Book palette
You generated an index based on all the index entries in the five documents.
FIGURE 40
Generate Index dialog box
FIGURE 41
Generating an index