1 04 a8 section 4 rev dau

Table A - Local Currency Vietnam Dong Index Code Index Description Source of Index Base Value and Date Bidder’s Local Currency Amount Bidder’s * Proposed Weighting Lo, Ln Eo,En MoB1o, B1

Section 4 - Bidding Forms

Following Prequalification

-This Section contains the forms which are to be completed by the Bidder and submitted as part of his Bid

Table of Forms

Letter of Bid 3

Schedules 5

Schedule of Payment Currencies 5

Tables of Adjustment Data 6

Form of Bid Security 8

Form of Bid-Securing Declaration 9

Bill of Quantities 10

Bill of Quantities………from 4 -10 (1) to 4 - 10 (6) Current Contract Commitments / Works in Progress 11

Financial Resources 12

Technical Proposal 13

Personnel 14

Form PER – 1: Proposed Personnel 14

Form PER – 2: Resume of Proposed Personnel 15

Summary of Equipment 17

Site Organization 18

Method Statement 19

Mobilization Schedule 20

Construction Schedule and Provisional Payment Schedule 21

Updating of Bidder’s Qualification 22

Form ELI - 1: Bidder Information Sheet 23

Form ELI - 2: JV Information Sheet 24

Form LIT - 1: Pending Litigation 25

Form FIN - 1: Financial Situation 26

Form FIN - 2: Average Annual Construction Turnover 27

Form SUB-1: Proforma of Bank Guarantee for the revolving line of Credit 28

Form SUB- 2: Sub-contractor Information Sheet 29

Form SUB- 3: Provisional Payment Schedule 30

Guide Form for Unit Price Analysis .30

GUIDE FORM DD.01 – DETAILED UNIT PRICE ANALYSIS 30

GUIDE FORM DD.02 – DETAILED PRICE ANALYSIS FOR MATERIAL AND EQUIPMENT 33

GUIDE FORM DD.03 – DETAILED UNIT PRICE ANALYSIS (SAMPLE ONLY) .34

GUIDE FORM DD.04 – DETAILED UNIT PRICE ANALYSIS (SAMPLE ONLY) .35

Letter of Bid

4-Schedules

4-Schedule of Payment Currencies

4-Tables of Adjustment Data

4-Form of Bid Security

4-Form of Bid-Securing Declaration

4-Bill of Quantities

4-Bill of Quantities……… 4-10 (1) to 4-10 (6) Current Contract Commitments / Works in Progress

4-Financial Resources

4-Technical Proposal

4-Personnel

4-Form PER – 1: Proposed Personnel

4-Form PER – 2: Resume of Proposed Personnel

4-Noi Bai – Lao Cai Highway Project

Summary of Equipment

4-Site Organization

4-Method Statement

4-Mobilization Schedule

4-Construction Schedule and Provisional Payment Schedule

4-Updating of Bidder’s Qualification

4-Form ELI - 1: Bidder Information Sheet

4-Form ELI - 2: JV Information Sheet

4-Form LIT - 1: Pending Litigation

4-Form FIN - 1: Financial Situation

4-Form FIN - 2: Average Annual Construction Turnover

4-Form SUB-1: Proforma of Bank Guarantee for the revolving line of Credit

4-Form SUB- 2: Sub-contractor Information Sheet

4-Form SUB- 3: Provisional Payment Schedule

4-Guide Form for Unit Price Analysis 4-31 Letter of Bid 3

Schedules 5

Schedule of Payment Currencies .5

Tables of Adjustment Data .6 Form of Bid Security .8 7

Form of Bid-Securing Declaration .9 8

Bill of Quantities 10 9

Bill of Quantities ……….……… ………4- 10 (1) to 4- 10 (7)

Current Contract Commitments / Works in Progress .11 10

Financial Resources 12 11

Personnel 14 13

Form PER – 1: Proposed Personnel 14 13

Form PER – 2: Resume of Proposed Personnel 15 14

Summary of Equipment 17 16

Site Organization .18 17

Method Statement .19 18

Mobilization Schedule .20 19

Construction Schedule and Provisional Payment Schedule .21 20

Updating of Bidder’s Qualification .22 21

Form ELI - 1: Bidder Information Sheet .23 22

Form ELI - 2: JV Information Sheet 24 23

Form LIT - 1: Pending Litigation .25 24

Form FIN - 1: Financial Situation 26 25

Form FIN - 2: Average Annual Construction Turnover .27 26 Form SUB-1: PROFORMA OF BANK GUARANTEE FOR THE REVOLVING LINE OF CREDIT 28 27 Form SUB- 2: Sub-contractor Information Sheet 29 28

Form SUB- 3: Provisional Payment Schedule .30 29

Noi Bai – Lao Cai Highway Project

Letter of Bid

Date: ICB No.: Invitation for Bid No.:

To: Mr Tran Xuan Sanh, General Director

Vietnam Expressway Corporation, 5 th Floor, Hamlet 2, Linh Nam Ward,

Hoang Mai District, Hanoi, Vietnam.

We, the undersigned, declare that:

(a) We have examined and have no reservations to the Bidding Documents, including Addendaissued in accordance with Instructions to Bidders (ITB) 8;

(b) We offer to execute in conformity with the Bidding Documents the following Works:

(c) The total price of our Bid [ insert in figures and words], excluding any discounts offered initem (d) below is:

(d) The discounts offered [ insert in figures and words] and the methodology for their applicationare:

(e) Our bid shall be valid for a period of 180 days from the date fixed for the bid submissiondeadline in accordance with the Bidding Documents, and it shall remain binding upon us andmay be accepted at any time before the expiration of that period;

(f) If our bid is accepted, we commit to obtain a performance security in accordance with theBidding Documents;

(g) Our firm, including any subcontractors or suppliers for any part of the Contract, havenationalities from eligible countries [insert the nationality of the Bidder, including that of allparties that comprise the Bidder if the Bidder is a consortium or association, and the nationality

of each Subcontractor and Supplier];

(h) We, including any subcontractors or suppliers for any part of the contract, do not have anyconflict of interest in accordance with ITB 4.3;

(i) We are not participating, as a Bidder or as a subcontractor, in more than one bid in this biddingprocess in accordance with ITB 4.3, other than alternative offers submitted in accordance withITB 13;

(j) Our firm, its affiliates or subsidiaries, including any Subcontractors or Suppliers for any part of the contract, has not been declared ineligible by ADB, under the Employer’s country laws or official regulations or by an act of compliance with a decision of the United Nations Security Council;

(k) We are not a government owned entity / We are a government owned entity but meet the requirements of ITB 4.5; *

(l) We have paid, or will pay the following commissions, gratuities, or fees with respect to the bidding process or execution of the Contract: [If none has been paid or is to be paid, indicate “none.”]

(m) We understand that this bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal contract is prepared and executed; and (n) We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive Name

In the capacity of

Signed

Duly authorized to sign the Bid for and on behalf of

Date

* Use one of the two options as appropriate

Noi Bai – Lao Cai Highway Project

Schedules Schedule of Payment Currencies

For insert name of Section of the Works

Separate tables may be required if the various sections of the Works (or of the Bill of Quantities) willhave substantially different foreign and local currency requirements The Employer should insert thenames of each Section of the Works

Name of Payment

Currency

Amount of Currency

Rate of Exchange

to Local Currency

Local Currency Equivalent

C = A x B

Percentage of Net Bid Price (NBP) 100xC NBP Local currency (Vietnam

Tables of Adjustment Data

Indices and weightings shall be proposed by the Contractor and are subject tofor reviewing by the

Engineer and approval by the EngineerEmployer They shall be appropriate for their purpose and shall

relate to the Contractor’s proposed source of supply of inputs on the basis for which his Contract Price

and expected foreign currency requirements have been computed

Table A - Local Currency (Vietnam Dong)

Index

Code Index Description Source of Index

Base Value and Date

Bidder’s Local Currency Amount

Bidder’s (*) Proposed Weighting

Lo, Ln

Eo,En

MoB1o,

B1Mn

B2o, B2n

B3o, B3n

Qo, Qn

Ro, Rn

Fo,Fn

Nonadjustable

General cost of living

Index of cost for high speed

diesel fuel

PriceWholesale price index of

construction equipment

Wholesale price index of

construction materials for

cement

Price index of construction

materials for Steel

; sub-sector Civil Works on

Roads, Bridges and Ports

Index of cost for bitumen

Price index of construction

equipment

Index of cost for high speed

diesel fuel

—

(ii) (iii) (iv) (v) (vi)

(vii)General Statistical Office, Hanoi General Statistical Office, Hanoi General Statistical Office, Hanoi General Statistical Office, Hanoi

General Statistical Office, Hanoi

—

(i) (i)

(i)

(i)

(i)

(i)

— aA: 0.20

b:

cd:

d:

e1E:

e2:

f: e3:

f:

“aA” is a constant specified as 0.20 representing the nonadjustable portion

The following indices shall be used for local currency payment

Noi Bai – Lao Cai Highway Project

(i) 28 days prior to the latest date for submission of bids;

(ii) General cost of living index as published by the General Statistical Office of Vietnam issued for specific

regulations are issued twice a year by World Bank.

(*) Bidders shall refer to the Range of Weighting provided in Sub-clause 13.8 of Section 8 “ParticularConditions of Contract”, Part B “Specific Provisions”

Local currency payment shall apply the indices which is issued by Hanoi General Statistics Office at 28 days before price adjustment day at the project area

The above indices shall be used for local currency payment and to be announced by the Statistics Office Hanoi at the date 28 days prior to the deadline for submission of bids in the project area.

General cost of living index as published by the General Statistical Office, Hanoi;

Wholesale price index of construction equipment as published by General Statistical Office, Hanoi;

Price index for equipment shall follow regulations on equipment exported from G5 Industrial Countries (France, Germany, England, Japan, and America) to market of developing countries, in US Dollar and converted in Vietnam Dong with exchange rate at the time of calculation The regulations are issued twice a year by World Bank.Wholesale price index of construction materials, subsector for Civil Works on Roads, Bridges, and Ports as published by General Statistical Office, Hanoi;

Price index of bitumen material as pulished by General Statistical Office, Hanoi; Price index for diesel fule as established by the General Statistical Office, Hanoi.

Noi Bai – Lao Cai Highway Project

Table B - Foreign Currency

Name of Currency:

If the Contractor wishes to bid more than 01 foreign currency, each currency shall apply the below table:

US dollar

Index

Code Index Description

Source of Index

Base Value and Date

Bidder’s Currency in Type/Amount

Equivalent

in F oreign currencyC 1

Bidder’s (*)

Proposed Weighting

Lo, Ln

Bo, Bn

Qo, Qn

Lo, Ln

Eo, En

Mo, Mn

Ro, Rn

Fo, Fn

Nonadjustable

Expatriate labour

Price index of

construction materials

Price index of

construction equipment

Nonadjustable

Foreign labour

Equipment

Material

Bitumen

Petrol, gasoline

b:

e:

f: a: 0.20 b:

c:

d:

e:

f:

Total US Dollar 1.00

The Contractor shall propose to theinform the authorized agencies for obtainingif using indices of foreign labour, and imported materials, equipment and machine for the foreign currency portion in his Bids in compliance with regulations The Contractor shall bear full responsibility for his proposal’s contents

Price index for equipment shall follow regulations on equipment exported from G5 Industrial Countries (France, Germany, England, Japan, and America) to market of developing countries, in US Dollar and converted in Vietnam Dong with exchange rate at the time of calculation The regulations are issued twice a year by World Bank.

The currency of index should in principle be the same as currency of payment, unless otherwise approved

by the Engineer

(*) Bidders shall refer to the Range of Weighting provided in sub-clause 13.8 of Particular Condition of Contract (Part B)

Factors for Mn / Mo

Coefficients Description RangeCoefficients of Bid Coefficients** b1 coefficient representing the effect on steel 0.10 -:- 0.35

c1 coefficient representing the effect on cement 0.05 -:- 0.25

d1 coefficient representing the effect on sand 0.10 -:- 0.35

e1 coefficient representing the effect on rock 0.20 -:- 0.40

** To be inserted by bidder within each range indicated The total of the Bid Coefficients shall be equal to 1.00

Depreciation Rates (Percent)

Noi Bai – Lao Cai Highway Project

Noi Bai – Lao Cai Highway Project

Form of Bid Security

Bank Guarantee

Bank’s Name, and Address of Issuing Branch or Office

Beneficiary: Vietnam Expressway Corporation, 5 th Floor, Hamlet 2, Linh Nam Ward, Hoang Mai District, Hanoi, Vietnam.

Date:

Bid Security No.:

We have been informed that name of the Bidder (hereinafter called "the Bidder") has

submitted to you its bid dated (hereinafter called "the Bid") for the execution of

name of contract under Invitation for Bids No (“the IFB”)

Furthermore, we understand that, according to your conditions, bids must be supported by a bidguarantee

At the request of the Bidder, we name of Bank hereby irrevocably undertake to pay you

any sum or sums not exceeding in total an amount of amount in figures ( .

.amount in words ) upon receipt by us of your first demand in writing accompanied by a written

statement stating that the Bidder is in breach of its obligation(s) under the bid conditions, because theBidder:

(a) has withdrawn its Bid during the period of bid validity specified by the Bidder in the Form of Bid;or

(b) does not accept the correction of errors in accordance with the Instructions to Bidders(hereinafter “the ITB”); or

(c) having been notified of the acceptance of its Bid by the Employer during the period of bidvalidity, (i) fails or refuses to execute the Contract Agreement, or (ii) fails or refuses to furnishthe performance security, in accordance with the ITB

This guarantee will expire: (a) if the Bidder is the successful Bidder, upon our receipt of copies of theContract Agreement signed by the Bidder and the performance security issued to you upon theinstruction of the Bidder; and (b) if the Bidder is not the successful Bidder, upon the earlier of (i) ourreceipt of a copy your notification to the Bidder of the name of the successful Bidder; or (ii) twenty-eight days after the expiration of the Bidder’s bid

Consequently, any demand for payment under this guarantee must be received by us at the office on

or before that date

This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No 458

.Bank’s seal and authorized signature(s)

Note: All italicized text is for use in preparing this form and shall be deleted from the final product

Form of Bid-Securing Declaration

Date: [insert date (as day, month and year)]

Bid No.: [insert number of bidding process]

Alternative No.: [insert identification No if this is a Bid for an alternative]

To: Vietnam Expressway Corporation, 5 th Floor, Hamlet 2, Linh Nam Ward,

Hoang Mai District, Hanoi, Vietnam.

We, the undersigned, declare that:

We understand that, according to your conditions, bids must be supported by a Bid-Securing Declaration

We accept that we will automatically be suspended from being eligible for bidding in any contract with the

Borrower for the period of time of [insert number of months or years] starting on [insert date], if we are in breach

of our obligation(s) under the bid conditions, because we:

(a) have withdrawn our Bid during the period of bid validity specified in the Form of Bid; or

(b) does not accept the correction of errors in accordance with the Instructions to Bidders (hereinafter “theITB”); or

(c) having been notified of the acceptance of our Bid by the Employer during the period of bid validity, (i)

fail or refuse to execute the Contract, if required, or (ii) fail or refuse to furnish the PerformanceSecurity, in accordance with the ITB

We understand this Bid-Securing Declaration shall expire if we are not the successful Bidder, upon theearlier of (i) our receipt of your notification to us of the name of the successful Bidder; or (ii) twenty-eight daysafter the expiration of our Bid

Signed: [insert signature of person whose name and capacity are shown ] In the capacity of [insert legal capacity of person signing the Bid-Securing Declaration]

Name: [insert complete name of person signing the Bid-Securing Declaration]

Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder]

Dated on day of , _ [insert date of signing]

Corporate Seal (where appropriate)

[Note: In case of a Joint Venture, the Bid-Securing Declaration must be in the name of all partners to the Joint Venture that submits the bid.]

Noi Bai – Lao Cai Highway Project

GMS Kunming – Hai Phong Transport Corridor

Noi Bai – Lao Cai Highway Project

(VND)

Remark

1 DIVISION 11 GENERAL ITEMS

2 DIVISION 22 SITE CLEARING

3 DIVISION 33 EARTH WORKSDEMOLITION

4 DIVISION 44 WATEWAY WORKSROAD

Local Currency of Total Bid Sum, written in words: Vietnam Dong

Noi Bai – Lao Cai Highway Project

Current Contract Commitments / Works in Progress

Bidders and each partner to a JV should provide information on their current commitments on all contracts that have been awarded, or for which a letter of intent or acceptance has been received, or for contracts approaching completion, but for which

an unqualified, full completion certificate has yet to be issued.

No Name of Contract Contact Address, Tel, Fax Employer’s

Value of Outstanding Work [Current US$

Equivalent]

Estimated Completion Date

Average Monthly Invoicing Over Last Six Months [US$/month)]

Financial Resources

Specify proposed sources of financing, such as liquid assets, unencumbered real assets, lines of credit,and other financial means, net of current commitments, available to meet the total construction cashflow demands of the subject contract or contracts as indicated in Section 3 (Evaluation and QualificationCriteria)

Technical Proposal Personnel

Note:

The bidder should submit documents todemonstrate their understanding of the works.There is no specified format

The documents, excluding those for Personneland Equipment, should not exceed 30 pages intotal