English Writing Tasks For Memo Style

This document is for someone who wants to improve their writing skill, especially for memo style. 1. Informing employees about a new policy To: All Employees From: Mr. Lee, Human Resources Department Subject: New Policy on Remote Work Dear Colleagues, We are pleased to announce that we have implemented a new policy on remote work, effective from July 1, 2023. This policy allows employees to work from home for up to two days per week. The purpose of this policy is to provide more flexibility and convenience for our employees, while maintaining productivity and quality standards. We believe that this policy will benefit both the employees and the company in the long run. Please refer to the attached document for more details on the eligibility criteria, application process, and guidelines for remote work. If you have any questions or concerns, please contact your manager or the HR department. Thank you for your cooperation and understanding. Best regards, Mr. Lee

Writing Practice Tasks

1 Informing employees about a new policy

To: All Employees

From: Mr Lee, Human Resources Department

Subject: New Policy on Remote Work

Dear Colleagues,

We are pleased to announce that we have implemented a new policy on remote work, effective from July 1, 2023 This policy allows employees to work from home for up

to two days per week

The purpose of this policy is to provide more flexibility and convenience for our employees, while maintaining productivity and quality standards We believe that this policy will benefit both the employees and the company in the long run

Please refer to the attached document for more details on the eligibility criteria, application process, and guidelines for remote work If you have any questions or concerns, please contact your manager or the HR department

Thank you for your cooperation and understanding

Best regards,

Mr Lee

2 Reminding employees about an upcoming deadline

To: All Employees

From: John Smith, Project Manager

Subject: Deadline for Quarterly Report

Dear Colleagues,

As you know, the deadline for submitting the quarterly report is June 15, 2023 This report is very important for evaluating our performance and progress in the past three months Therefore, I urge you to complete your assigned tasks and submit your

sections of the report to me by June 12, 2023 This will give me enough time to review, edit, and compile the final report

Please follow the guidelines and format that we agreed on in the last meeting If you have any questions or concerns, please contact me as soon as possible I appreciate your cooperation and hard work

Best regards,

John Smith

3 Announcing a change in the organizational structure

To: All Employees

From: Jane Smith, Director of Human Resources

Subject: Organizational Structure Change

Dear Colleagues,

We are writing to inform you of a change in the organizational structure of our company Effective July 1, 2023, we will be merging the Marketing and Sales departments into one unit called the Marketing and Sales Division This change is intended to streamline our operations, improve communication, and increase efficiency

The new division will be led by John Doe, who has been appointed as the Vice President of Marketing and Sales John has over 10 years of experience in both fields and has demonstrated outstanding leadership and innovation skills He will report directly to the CEO and will oversee all aspects of marketing and sales operations

As a result of this change, some roles and responsibilities within the Marketing and Sales departments will be adjusted or reassigned We will provide more details on these changes in the coming weeks We appreciate your cooperation and support during this transition period If you have any questions or concerns, please contact John Doe at john.doe@company.com

Thank you for your continued dedication and hard work

Best regards,

Jane Smith

4 Notifying employees about a new benefit or perk

To: All Employees

From: Jane Smith, Human Resources Manager

Subject: New Benefit: Flexible Work Hours

Dear Colleagues,

We are pleased to announce that starting from July 1, 2023, all employees will have the option to choose their own work hours within certain limits This new benefit is designed to promote work – life balance and employee satisfaction

Flexible work hours mean that you can adjust your start and end times according to your preferences and needs, as long as you work for at least eight hours per day and are available for meetings and calls during the core hours of 10 a.m to 2 p.m You can also choose to work remotely for up to two days per week, with prior approval from your supervisor

To take advantage of this new benefit, you will need to fill out a flexible work hours request form and submit it to your supervisor at least one week before the start of each month Your supervisor will review your request and notify you of the approval or denial within three business days

We hope that this new benefit will help you achieve a better balance between your personal and professional goals If you have any questions or concerns, please contact the Human Resources Department at hr@company.com or call extension 1234

Thank you for your hard work and dedication

Best regards,

Jane Smith

5 Requesting employees to attend a meeting or training session

To: All Employees

From: Jane Smith, Director of Human Resources

Subject: Mandatory Training Session on Workplace Safety

Date: June 9, 2023

Dear Colleagues,

I am writing to inform you that there will be a mandatory training session on workplace safety next Monday, June 16, from 10 a.m to 12 p.m in the conference room This training session is part of our ongoing efforts to ensure a safe and healthy work environment for everyone

The training session will cover the following topics:

- How to prevent and report accidents and injuries

- How to use personal protective equipment and emergency kits

- How to follow safety procedures and regulations

- How to respond to fire alarms and evacuation drills

All employees are required to attend this training session and sign the attendance sheet If you have any questions or concerns, please contact me at jane.smith@company.com

Thank you for your cooperation and participation

Best regards,

Jane Smith

6 Informing employees about a new project or initiative

To: All Employees

From: Jane Smith, Project Manager

Subject: New Project: Green Office Initiative

Date: June 9, 2023

Dear Colleagues,

I am pleased to announce that our company has launched a new project called the Green Office Initiative The goal of this project is to reduce our environmental impact and save costs by implementing various green practices in our daily operations

Some of the practices that we will adopt include:

- Reducing paper consumption by using digital documents and recycling paper waste

- Switching to energy – efficient lighting and appliances and turning them off when not

in use

- Purchasing eco – friendly office supplies and equipments

The Green Office Initiative will start from July 1, 2023 and will run for six months During this period, we will monitor our progress and evaluate the benefits of the project We will also solicit feedback and suggestions from you on how to improve our green efforts

We hope that you will join us in this project and help us make our company more sustainable and responsible Together, we can make a difference for our planet and our future

Thank you for your cooperation and support

Best regards,

Jane Smith

7 Announcing the launch of a new product or service

To: All Employees

From: Jane Smith, Marketing Director

Subject: Launch of New Product

Date: June 9th, 2023

Dear Colleagues,

I am pleased to announce that we are launching a new product next month The product is a smart watch that can track your fitness, health, and productivity It is compatible with all major smartphone brands and has a sleek design and long battery life

This product launch is a great opportunity for us to expand our market share and increase our brand awareness I encourage you to spread the word about the product to your friends, family, and social media followers You can also sign up to be a product ambassador and receive a free sample of the product in exchange for your honest feedback and reviews

Please join me in celebrating this exciting milestone for our company If you have any questions or suggestions about the product launch, please feel free to contact me at jane.smith@company.com

Thank you for your hard work and dedication

Best regards,

Jane Smith

9 Reminding employees about the code of conduct or ethics

To: All Employees

From: Jane Smith, Human Resources Department

Date: June 9, 2023

Subject: Reminder of Code of Conduct or Ethics

I am pleased to remind all employees of the company's code of conduct and ethics that

we expect you to follow in your daily work The code of conduct outlines the values and principles that guide our decisions and actions as a company It also provides guidelines for professional behavior, respect, diversity, integrity, and accountability The code of conduct applies to all employees, regardless of their position, role, or location It is your responsibility to read, understand, and comply with the code of

conduct and ethics Violating the code of conduct may result in disciplinary action, up

to and including termination of employment

If you have any questions or concerns about the code of conduct or ethics, or if you witness or experience any misconduct, please report it to your manager, HR representative, or the ethics hotline We appreciate your cooperation and commitment

to uphold our company's values and reputation

Thank you for your attention

Best regards,

Jane Smith

10 Seeking feedback from employees on a new idea or proposal

Sent message

To: All Employees

From: Jane Smith, Project Manager

Date: June 9, 2023

Subject: Seeking feedback on new remote work policy

Dear Colleagues,

As you may know, our company is considering implementing a new remote work policy that would allow employees to work from home up to three days per week This policy is intended to improve employee satisfaction, productivity, and work – life balance

We value your input and feedback on this proposal, as it will affect your daily work experience Therefore, we have created a short survey for you to share your opinions and preferences regarding remote work The survey will take no more than 10 minutes

to complete and it is anonymous

Your feedback is important for us to make an informed decision that will benefit everyone Thank you for your cooperation and participation

Best regards,

Jane Smith

11 Congratulating an employee on their achievement or success

To: All Employees

From: Jane Smith, Director of Marketing

Date: June 9, 2023

Subject: Congratulations to John Doe

Dear Colleagues,

I am pleased to announce that John Doe, our senior marketing manager, has been awarded the Best Marketing Campaign of the Year by the American Marketing Association This is a prestigious honor that recognizes John's outstanding work on the launch of our new product line

John led a team of talented marketers who created a comprehensive and innovative strategy that generated high sales and positive feedback from customers John's creativity, leadership, and dedication were instrumental in the success of this project Please join me in congratulating John on this well – deserved achievement He is a valuable asset to our company and an inspiration to us all

Best regards,

Jane Smith

12 Apologizing to employees for a mistake or error

To: All Employees

From: Jane Smith, Director of Human Resources

Date: June 9, 2023

Subject: Apology for Payroll Error

I am writing to apologize for the payroll error that occurred last week Due to a technical glitch in our system, some of you received incorrect paychecks for the month

of May We are deeply sorry for any inconvenience this may have caused you

We have identified and fixed the problem, and we are working hard to ensure that it does not happen again We have also processed the adjustments for the affected employees, and you should receive the correct amount in your next paycheck

If you have any questions or concerns about your pay, please contact the payroll department We appreciate your patience and understanding as we resolve this issue Thank you for your hard work and dedication to our company

Best regards,

Jane Smith

Director of Human Resources

13 Reminding employees about safety guidelines or protocols

To: All Employees

From: Jane Smith, Director of Human Resources

Date: June 9, 2023

Subject: Safety Guidelines for Returning to the Office

Dear Colleagues,

As we prepare to resume our normal operations and welcome you back to the office,

we want to remind you of some important safety guidelines and protocols that we have implemented to protect your health and well-being

- Please wear a face mask at all times when you are in the office, unless you are alone

in your own workspace or eating or drinking

- Please maintain a physical distance of at least six feet from other people whenever possible Avoid shaking hands, hugging, or sharing personal items with others

- Please avoid touching your eyes, nose, and mouth with unwashed hands.

- Please stay home if you are feeling sick or have any symptoms of COVID – 19, such

as fever, cough, shortness of breath, or loss of taste or smell

We appreciate your cooperation and compliance with these safety guidelines and protocols We are looking forward to seeing you soon and working together again If you have any questions or concerns, please do not hesitate to contact me or your supervisor

Thank you for your attention and dedication

Best regards,

Jane Smith

Director of Human Resources

14 Providing an update on the progress of a project

To: Project Team

From: Project Manager

Subject: Project Update

Date: June 9, 2023

I am writing to provide you with an update on the progress of our project As you know, we are working on developing a new chatbot system for our client, ABC Inc The project is divided into four phases: design, development, testing and deployment

We have successfully completed the design phase and have received approval from the client on the specifications and requirements We are now in the development phase, where we are coding the chatbot logic and integrating it with the client's website and database We are on track to finish this phase by the end of this month

The next phase will be testing, where we will conduct various tests to ensure the chatbot is functioning properly and meets the client's expectations We will also solicit feedback from the client and make any necessary adjustments The testing phase is expected to take two weeks

The final phase will be deployment, where we will launch the chatbot on the client's website and monitor its performance and user satisfaction We will also provide training and support to the client's staff on how to use and maintain the chatbot The deployment phase is expected to take one week

We are confident that we will deliver a high-quality chatbot system that will enhance the client's customer service and satisfaction I appreciate your hard work and dedication to this project Please let me know if you have any questions or concerns Sincerely,

Project Manager

15 Notifying employees about a change in work schedule or shift

To: All Employees

From: Jane Smith, Human Resources Manager

Subject: Change in Work Schedule

Date: June 9, 2023

I am writing to inform you that there will be a change in the work schedule for the next two weeks Due to an urgent project that requires extra hours of work, we are temporarily shifting from a five-day workweek to a six-day workweek

We understand that this change may cause some inconvenience and disruption to your personal plans We appreciate your flexibility and cooperation in this matter We will try our best to resume the normal work schedule as soon as possible Please contact me

if you have any questions or concerns about the new work schedule

Thank you for your hard work and dedication

Best regards,

Jane Smith

16 Requesting employees to participate in a company survey or research

To: All Employees

From: Jane Smith, Human Resources Department