The following outlines the funding source for the project: • $1,850,000 from Strom Thurmond Wellness and Fitness Center Maintenance Reserve Funds Strom Thurmond Wellness and Fitness Cent
Trang 1DESCRIPTION OF PERMANENT IMPROVEMENT PROJECT FOR CONSIDERATION
January 9, 2020
U NIVERSITY OF S OUTH C AROLINA – C OLUMBIA
P ROJECT N AME : Strom Thurmond Wellness Center Intramural Recreation
Fields Synthetic Turf Installation
R EQUESTED A CTION : Increase Budget (Phase II)
R EQUESTED A CTION A MOUNT : $1,822,250
Internal Projected Cost: $1,850,000
I NITIAL CHE A PPROVAL D ATE : 11/1/2018 (Phase I)
Professional Service Fees $27,750 $ 121,050 $ 148,800
Strom Thurmond Wellness Fee Center
Maintenance Reserve Fund $27,750 $1,822,250 $1,850,000
DESCRIPTION:
University of South Carolina – Columbia seeks the Commission’s recommendation to replace two natural turf athletic fields, totally 140,000 square feet, at the Strom Thurmond Wellness Center with synthetic turf fields According to USC staff, these fields are highly utilized by the student body, averaging more than 750 hours of annual usage compared with industry best practices of no more than 400 hours The project scope includes removal of the existing natural turf, regrading the land, and installing engineered drainage and synthetic turf
According to UofSC staff, replacing the fields with synthetic turf is more cost effective over the long run While seven times less expensive than synthetic turf per square foot, natural sod should be replaced annually on heavily-used fields according to UofSC’s athletic department Synthetic turf is typically guaranteed for 10 years of unlimited use and the underpad for
20 years As a result, the University believes it will realize cost savings after year seven by
installing synthetic turf compared with natural turf
Based on documentation provided by UofSC-Columbia, the type of synthetic turf installed will include at minimum an eight-year warranty, have had already been used in South Carolina, and have been used by other NCAA colleges nationally, among other requirements The warranty must be pre-paid, cover claims up to $32,000,000, and provide for the full replacement value of the product without a deductible
This project was identified as priority 8 of 14 on year 1 of the 2019-20 CPIP
Agenda Item 7.04.A.3.B.
1
Trang 2The following outlines the funding source for the project:
• $1,850,000 from Strom Thurmond Wellness and Fitness Center Maintenance Reserve Funds
Strom Thurmond Wellness and Fitness Center Maintenance Reserve Funds originate from a
$105 per semester wellness fee charged to students After accounting for this project, the fund will have an uncommitted balance of $324,844
E&G MAINTENANCE NEEDS:
UofSC-Columbia uses its Strom Thurmond Wellness and Fitness Center Maintenance Reserve Funds to fund maintenance at its intramural facility As noted above, this fund is supported by a
$105 per semester student wellness fee
ANNUAL OPERATING COSTS/SAVINGS:
UofSC-Columbia projects an annual savings of $86,000 during the first fiscal year of operations due to reduced maintenance costs Based on documentation provided by UofSC, the successful bidder of the project will provide biannual scheduled maintenance of the synthetic fields for the first eight years
Trang 61 Provide the total projected cost of the project Attach a summary of the costs prepared during the A&E pre-design phase to support the total cost
The total internal projected cost for this project is $1,850,000
2 Identify the source(s) of funds for construction If any private or federal funds are included, attach a letter guaranteeing the availability of the funds
The source of funds for A&E pre-design are Strom Thurmond Wellness and Fitness Center Maintenance Reserve Funds
3 Describe and define each fund source to be used for construction Cite any statutory authority,
including the code section other provision of law for use of the funds for permanent improvement
projects If the source includes any fee, provide the name of the fee, the fee amount, the frequency of collection and when the fee was first implemented
Strom Thurmond Wellness and Fitness Maintenance Reserve Funds are funds available to the University from a student recreation fee The statutory authority for the university to assess fees is found in the Code
of Laws Title 59, Chapter 117 Section 40 - item 9 "(9) To fix tuition fees and other charges for students attending the University, but these shall not be inconsistent with statutes where the legislature undertakes
to fix such fees and charges" Annually the University Board of Trustees adopts the tuition and fee
schedule for the University of South Carolina students as part of the annual budget development process
4 Provide the current uncommitted balance of funds for each source described above
The current uncommitted balance, excluding this project, is $2,364,458 This project commits $1,850,000 leaving an uncommitted balance of $514,458
5 If institution or revenue bonds are included as a source, provide when the bonds were issued If not issued yet, provide when the bond resolution is expected to be brought for State Fiscal Accountability Authority approval
The question is not applicable to this project
6 If a student fee is used to fund debt service, provide the current amount of the fee collected annually or
by semester Specify which
The question is not applicable to this project
7 Indicate whether or not the use of any funds for construction will require an increase in any student fee
or tuition Describe any increase in student fees effected in prior years that has contributed to the
availability of these funds
Trang 7PERMANENT IMPROVEMENT PROJECTS
REQUIRED INFORMATION FOR PHASE II CONSTRUCTION BUDGET
Rev July 29, 2018
There will be no increase to student fees or tuition for this project
8 If the project qualifies for the JBRC policy requirement to meet the LEED certification/Green Globes certification as the conservation measure, please attach the findings of a cost-benefit analysis showing the anticipated energy savings over the life of the project Additionally, attach the checklist of items to
be included to achieve LEED points or a description of the energy measures to achieve LEED
The project does qualify for the JBRC policy to meet certification
9 If the project does not qualify for the JBRC policy requirement to meet the LEED certification/Green Globes certification as the construction measure, provide what savings/conservation measures will be implemented within the project Explain the energy savings measures to be implemented as part of this project If there are no energy savings measures included, state that and explain why
The question is not applicable since certification will be required
10 Provide the projected date (month and year) for execution of the construction contract
Summer 2020
11 Provide the projected date (month and year) for completion of construction
Winter 2020
12 Describe the programs that will use the constructed or renovated space
Intramural Sports, Sports Clubs, and Open Recreation for students
13 Provide the total square footage of the building to be renovated or constructed
The project does not affect the Strom Thurmond Wellness and Fitness Center The project installs
approximately 140,000 square feet of synthetic turf
14 If a portion of the building is to be renovated, provide the square footage of the portion that will be included in the renovation
The project does not affect the Strom Thurmond Wellness and Fitness Center The project installs
approximately 140,000 square feet of synthetic turf
15 Provide the current age of the building and building systems to be renovated or replaced
Trang 8Strom Thurmond Wellness and Fitness Center and Recreation Fields were originally constructed in 2003 They are 16 years old
16 If any new space is being added to the facility, provide demand and usage data to support the need
No new space is being added to the facility or the fields
17 Provide an estimate of the numbers of students, faculty, staff and clients that are expected to utilize the space associated with the project or building
Estimated students that will use the space for intramural sports and sport club participants in excess of 5,000 annually
18 If the construction cost increased significantly from the internal estimate and/or from the total
estimated cost provided on the CPIP (30% or more), provide what factors caused the cost to increase The cost did not increase by 30%
19 If the contingency is more than 10%, explain why
The contingency is not more than 10%
20 If funds are being transferred from another project, provide the current status of the project from
which funds are being transferred
The question is not applicable to this project
21 Indicate whether or not the project has been included in a previous year’s CPIP If so, provide the last year the project was included and year for which it was proposed
The project is included in Year 1 of the 2018 CPIP It was listed as priority number 4 of 9 The project is included in Year 1 of the 2019 CPIP It is listed as priority number 8 of 14
22 Provide the economic impact of the project or project request, including job creation and retention If there is no economic impact, provide an explanation
This project will provide economic activity through the construction project itself Construction creates and/or retains jobs in three ways: 1) it creates direct jobs that are involved in the construction project; 2) it creates indirect jobs through the manufacturing of building materials and systems and the provision of key services in areas like design professions, legal, and accounting services; and 3) it creates induced jobs
in other service areas whereby income from the first two categories is spent on goods and services in
other areas of the economy It is estimated that this project will generate 37 jobs
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REQUIRED INFORMATION FOR PHASE II CONSTRUCTION BUDGET
Rev July 29, 2018
23 Discuss how maintenance of this facility construction/renovation will be addressed and funded
Maintenance will be funded from the Strom Thurmond Wellness and Fitness Center Maintenance Reserve Funds
24 Provide the name of any account from which costs of deferred maintenance are addressed and its
current uncommitted balance Indicate the sources used to fund the account
Strom Thurmond Wellness and Fitness Center Maintenance Reserve Funds The Intramural Recreation Fields Synthetic Turf project, planned Intramural Recreation Field Land Acquisition, and Intramural
Recreation Field Land Site Development will be funded from this account Remaining funds are applied
to routine planned and unplanned maintenance The fund is replenished annually
25 If funding for maintenance of this facility construction/renovation has not yet been determined,
discuss the steps that have been taken to address and fund maintenance of this and other facilities
owned or managed by the agency or institution
The funding of maintenance is described in the answers to questions 23 and 24
TO BE PROVIDED FOR HIGHER EDUCATION PROPOSALS
1 Indicate whether or not the use of any funds for construction will require an increase in any
student fee or tuition Describe any increase in student fees effected in prior years that has
contributed to the availability of these funds
There will be no increase to student fees or tuition for this project
2 If the use of any funds for construction includes any student fee, provide the name of the fee, the fee amount, the frequency of collection and when the fee was first implemented
This project uses a small portion of the reserve funds generated from the student wellness/ recreation fee The full fee is $105 per semester, which was first implemented at that level in 2002 and has not increased since that time The portion utilized for maintenance reserve is further described in question #3 (below)
3 Provide a five-year history of each component within the institution’s tuition and fee structure designated or utilized for permanent improvements Identify the tuition or fee component per
student, per semester; the total revenue collected during the academic year; and the fund balance
at fiscal year end, all delineated by academic year Include a projection for the ensuing academic
Trang 10year, and any future academic years in which the fee is projected to increase Use the following format in responding to this question and provide as many tables as are necessary to promote a clear understanding of the relationship of tuition and fee revenue designated by the institution for permanent improvements, maintenance and other facility-related expense, including debt service
Academic Year
Amount per student per semester
Total Revenue Collected During Academic Year
Amount Expended for Permanent Improvements Fund Balance at Year End
Trang 11PERMANENT IMPROVEMENT PROJECTS
REQUIRED INFORMATION FOR PHASE II CONSTRUCTION BUDGET
Rev July 29, 2018
4 Identify any other funds not specifically designated that may be utilized or redirected for
permanent improvements, maintenance and other facility-related expense, including debt service Provide a five-year history of total collections, by fund; amounts applied to or for permanent
improvements, maintenance and other facility-related expense, including debt service; and the fund balance at fiscal year end, delineated by academic year Include a projection for the ensuing academic year, and any future academic years in which the revenue is projected to increase
Describe any portion of the source that originates from any tuition or fee component Include all permanent improvements without regard to Joint Bond Review Committee or State Fiscal
Accountability approval requirements Use the following format in responding to this question and provide as many tables as are necessary to provide a complete and comprehensive response for each fund
Fund Source or Name: There are no additional funds associated with this project, beyond those
outlined in question #3 (above)
Description:
Academic Year
Total Revenue Collected During Academic Year
Portion Collected From Tuition or Fee Revenues
Amount Expended for Permanent Improvements Fund Balance at Year End