Tài liệu Module 3: Configuring File and Print Servers docx

A file server running Windows 2000 provides transparent access to network resources, access to resources on different network platforms, and easier management of large numbers of shared

Contents

Overview 1

Configuring Shared Resources 12

Lab A: Configuring a File Server 24

Installing and Configuring a Print Server 32

Lab B: Configuring a Print Server 39

Review 43

Module 3: Configuring File and Print Servers

with all applicable copyright laws is the responsibility of the user No part of this document may

be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of Microsoft Corporation If, however, your only means of access is electronic, permission to print one copy is hereby granted

Microsoft may have patents, patent applications, trademarks, copyrights, or other intellectual property rights covering subject matter in this document Except as expressly provided in any written license agreement from Microsoft, the furnishing of this document does not give you any license to these patents, trademarks, copyrights, or other intellectual property

 2000 Microsoft Corporation All rights reserved

Microsoft, Active Directory, BackOffice, MS-DOS, PowerPoint, Visual Studio, Windows, Windows Media, and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the U.S.A and/or other countries

The names of companies, products, people, characters, and/or data mentioned herein are fictitious and are in no way intended to represent any real individual, company, product, or event, unless otherwise noted

Other product and company names mentioned herein may be the trademarks of their respective owners

Project Lead and Instructional Designer: Rick Selby

Project Revision Leads: Red Johnston; Jaswinder Singh Lamba (NIIT [USA] Inc.)

Revision Development: NIIT (USA) Inc

Instructional Designers: Victoria Fodale (ComputerPREP, Inc); Barbara Pelletier (S&T OnSite) Program Manager: Rodney Miller

Testing Leads: Sid Benavente, Keith Cotton

Testing Developer: Greg Stemp (S&T OnSite)

Courseware Test Engineers: Jeff Clark; Jim Toland (ComputerPREP, Inc)

Graphic Artist: Julie Stone (Independent Contractor)

Editing Manager: Lynette Skinner

Editor: Kelly Baker (Write Stuff)

Copy Editor: Kathy Toney (S&T Consulting)

Online Program Manager: Debbi Conger

Online Publications Manager: Arlo Emerson (Aquent Partners)

Online Support: Eric Brandt (S&T OnSite)

Multimedia Development: Kelly Renner (Entex)

Compact Disc and Lab Testing: Data Dimensions, Inc

Production Support: Irene Barnett (S&T Consulting)

Manufacturing Manager: Rick Terek (S&T OnSite)

Manufacturing Support: Laura King (S&T OnSite)

Lead Product Manager, Development Services: Bo Galford

Lead Product Manager: Gerry Lang

Group Product Manager: Robert Stewart

Simulations and interactive exercises were built by using Macromedia Authorware

Instructor Notes

This module provides students with the knowledge and skills necessary to configure Microsoft® Windows® 2000 as a file or print server in a Microsoft Windows NT® version 4.0 network

At the end of this module, students will be able to:

Configure a file server

Configure disks

Configure shared resources

Install and configure a print server

Materials and Preparation

This section provides you with the materials and preparation needed to teach this module

Materials

To teach this module, you need the Microsoft PowerPoint® file 1594B_03.ppt

Preparation

To prepare for this module, you should:

Read all the materials for this module

Complete the lab

Presentation:

90 Minutes

Lab:

75 Minutes

Module Strategy

Use the following strategy to present this module:

Configuring a File Server This topic introduces the Configuring Your Server page on the

Administrative Tools menu Explain to students that when they click File Server in the left pane of this page, the right pane will provide information

about the tasks that are necessary for configuring a file server It also provides hyperlinks to the Shared Folder wizard, Computer Management, and information about shared folders in Windows 2000 Help This page consolidates all of the necessary tools for configuring a file server, and eliminates the need to locate and open each tool individually

Configuring Disks This topic provides information on configuring disks to manage storage on a file server Describe the storage types that are available in Windows 2000, and explain how to configure basic and dynamic disks Explain the procedures for upgrading basic disks to dynamic disks, and how to revert back to a basic disk Describe volume mount points and the procedure for mounting a local drive, partition, or volume at any empty folder on a local partition or volume formatted with the NTFS file system Finally, explain how to configure disk quotas to monitor and limit disk space on a per-user, per-volume basis

Configuring Shared Resources This topic describes the necessary tasks for configuring shared resources Explain how to create shared folders, assign permissions, and control the way that files and subfolders inherit permissions Next, explain how to configure shared folders for offline use, and how to increase security by using Encrypting File System (EFS) Finally, explain how to configure Distributed file system (Dfs) to organize shared folders

Installing and Configuring a Print Server This topic provides information about installing and sharing printers to allow multiple users to use the same print device Explain the procedure for installing a printer by using the Add Printer wizard, and then explain the procedure for sharing printers across a network It is important that students understand that clients on a variety of computers and operating systems can send print jobs to printers that are attached locally to a print server running Windows 2000 Next, explain the Internet printing feature in

Windows 2000 Describe the benefits and requirements of Web-based printing, and then explain the procedure for installing and connecting to printers using a Web browser

Customization Information

This section identifies the lab setup requirements for a module and the configuration changes that occur on student computers during the labs This information is provided to assist you in replicating or customizing Microsoft Official Curriculum (MOC) courseware

The labs in this module are also dependent on the classroom configuration that is specified in the Customization Information section at the

end of the Classroom Setup Guide for course 1594B, Installing and

Configuring Microsoft Windows 2000 File, Print, and Web Servers

The hard disk is configured for dynamic storage

The CD-ROM drive is mounted at the folder C:\Cdrom and the drive letter assigned to the CD-ROM drive is removed

A simple volume of 200 megabytes (MB) is created and mounted at a folder C:\Users A new user quota limit of 50 MB is assigned to this volume

The folder C:\Products is shared with a share name of Products

A new folder, named Northwind, is created in the root directory of drive C This folder is then shared as a new stand-alone Dfs root

Two printers, a Canon BJC-800 and an Epson EPL-8000, are installed with drivers for Windows 95, Windows 98, Windows NT 4.0, and

Windows 2000 The printers are shared as CanonBJC800 and EpsonEPL8000

A simple volume of 400 MB is created and mounted at a folder C:\Spool

The spool directory for this server is set to C:\Spool

Important

Overview

Enhancements to file services in Microsoft® Windows® 2000 improve file sharing—making Windows 2000 ideal for use on a file server Windows 2000 makes it easier to manage and store information across a network, and makes it easier for users to locate that information A file server running Windows 2000 provides transparent access to network resources, access to resources on different network platforms, and easier management of large numbers of shared resources

Enhancements to print services in Windows 2000 make it easier to install and configure printers This also makes Windows 2000 ideal for use on a print server A print server running Windows 2000 provides an easy-to-use interface for locating printers on a network, easier management of printers on a network, and access to printers and print queue status by using a Web browser

At the end of this module, you will be able to:

Configure a file server

Configure disks

Configure shared resources

Install and configure a print server

In this module, you will learn

about the process for

configuring Windows 2000

on a file or print server in a

Windows NT 4.0 network

Configuring a File Server

Windows 2000 Configure Your Server

Home Register Now Active Directory File Server Print Server Web/Media Server Networking Application Server Advanced

File Server Use the Shared Folder wizard to create shared folders Computers running Windows, Novell NetWare, or Apple Macintosh operating systems can gain access to files placed in a shared folder.

Start the Shared Folder wizard.

1 Open Computer Management.

2 In the console tree, expand System tools, expand Shared

Folders, and click Shares.

Learn more about shared folders.

To manage shared folders

The Windows 2000 Setup program automatically installs disk and file management features, but you must manually configure the file server disks and shared resources to make the appropriate data available to users on the network

The Configure Your Server page contains links to other tools in

Windows 2000 It contains information on the tasks that are necessary for configuring a file server, and provides a single interface from which to create and manage shared folders

After you install Windows 2000 and log on to the computer as an administrator,

the Configure Your Server page opens This page allows you to register your

copy of Windows 2000, and makes it easier to perform further configuration tasks on a file server

When you configure a file server, you can use the Configure Your Server

page to gain access to the Shared Folder wizard to create shared folders, and to

open Computer Management to manage shared folders The Configure Your Server page also provides a link to information in Windows 2000 Help about

shared folders

You can open the Configure Your Server page at any time by clicking Start, pointing to Programs, pointing to Administrative Tools, and then clicking Configure Your Server

Slide Objective

To introduce the file server

interface of the Configure

Your Server page

Lead-in

The Configure Your Server

page consolidates and

provides access to the tools

and information that are

necessary for configuring a

file server

Delivery Tip

Demonstrate the procedure

for opening the Configure

Your Server page, and

describe the information and

links that it contains for

configuring a file server

Configuring Disks

Windows 2000 offers two disk storage types: basic disks, which use the same partitions as earlier versions of Windows and MS-DOS®, and dynamic disks, which use volumes that provide more efficient use of space than multiple partitions on hard disks Disks that have been in use to date are now referred to

as basic disks to distinguish them from dynamic disks, which have been introduced with Windows 2000 The storage type of a hard disk determines how you can use the space on the hard disk

A hard disk must be either basic or dynamic You cannot combine the storage types on one disk You can, however, combine the different types of disk storage on a computer with multiple disks

Removable storage devices contain primary partitions only You cannot create extended partitions or dynamic volumes on removable storage devices You cannot mark a primary partition on a removable storage device as active

Windows 2000 also provides the ability to create volume mount points, which allow you to mount a local drive, partition, or volume at any empty folder on a local partition or volume that is formatted with the NTFS file system In addition, you can configure disk quotas to specify the amount of disk space that

a user is allowed to use

Slide Objective

To introduce the concepts

and configuration tasks

involved in configuring

disks

Lead-in

Windows 2000 includes

basic disks and dynamic

disks The disk type

determines how the space

on a hard disk is used

Note

Configuring Basic Disks

Extended Partition with Logical Drives H:

A Basic Disk Can Contain Up To :

Four primary partitions, or

Three primary partitions and one extended partition

A basic disk contains primary partitions and extended partitions with logical drives New disks that you add to a computer running Windows 2000 first appear as basic disks Basic disks in Windows 2000 are compatible with disk partitions and sets in Microsoft Windows NT® version 4.0

A basic disk can contain up to four primary partitions, or up to three primary partitions and one extended partition In Windows 2000, you can create, delete, and format basic partitions without having to restart your computer to make the changes effective

When you create partitions, you should leave a minimum of 1 megabyte (MB)

of unallocated space on the disk in case you decide to convert the basic disk to a dynamic disk The conversion process uses 1 MB of space in which it stores a database that tracks the configuration of all dynamic disks in the computer When you create a partition by using Windows 2000, 1 MB of space is automatically reserved However, when you create a partition by using any other operating system, you need to ensure that 1 MB of free space remains unallocated

Windows 2000 recognizes legacy volumes that exceed a single partition on multiple disks Legacy volumes are volumes that were created by using Windows NT 4.0 or earlier However, you cannot create new volume sets, stripe sets, mirror sets, or stripe sets with parity on basic disks In addition, you cannot create and delete volumes, extend simple or spanned volumes, repair mirrored or redundant array of independent disks (RAID)-5 volumes, or reactivate a missing or offline disk on basic disks

Slide Objective

To illustrate the partitions on

a basic disk

Lead-in

Basic disks contain primary

partitions and extended

partitions with logical drives,

and are compatible with disk

partitions and sets in

Windows NT 4.0

Important

Configuring Dynamic Disks

Removable Storage

Disk Defragmenter Logical Drives Services and Applications

Disk 1

Basic 2.00 GB Online

Simple Volume Primary Partition

2.00 GB FAT Healthy

2.00 GB NTFS Healthy (System)

(C:)

Volume Layout Type

Partition Basic

Select Disk

Select Disk

Select Partition or Volume

Select Partition or Volume

Reactivate Volume

(D:)

Help Properties Delete Partition…

Simple Dynamic File SystemNTFS

FAT

Upgrade to Dynamic Disk…

Properties Help

(C:)

Disk Management

Mark Partition Active

Open Explore

Dynamic disks allow you to extend volumes to include noncontiguous space on

the available hard disks A volume is a portion of a hard disk that functions as

though it were a physically separate hard disk Each dynamic disk has a database that is stored in the 1 MB of unallocated space on the disk This database stores the information that the partition table previously stored This database is replicated on all disks in a computer

There is no limit to the number of volumes that you can create per hard disk Windows 2000 stores disk configuration information on the hard disk, rather than in the registry, where it might not be accurately updated Windows 2000 also replicates disk configuration information to all other dynamic disks so that one hard disk failure will not obstruct access to data on other hard disks

Selecting a Volume Type

Dynamic disks offer the following volume types:

(up to 32 disks) into one volume When data is written to a striped volume,

64 kilobytes (KB) is written to the first disk in the striped volume, and then

64 KB is written to the next hard disk in the striped volume

disks) When data is written to a spanned volume, the portion of the spanned volume that resides on the first hard disk that is used is filled up first, then data is written to the next hard disk in the volume

You can extend an existing spanned volume that has been formatted with NTFS However, you cannot delete a portion of a spanned volume You can only delete a spanned volume in its entirety

Slide Objective

To illustrate the volume

types for dynamic disks and

the interface for configuring

dynamic disks

Lead-in

On a dynamic disk, storage

is divided into volumes

instead of partitions

Delivery Tip

Briefly describe the volume

types for dynamic disks

Note

Mirrored volumes Two identical copies of a simple volume, each on a

separate hard disk This provides fault tolerance if a hard disk fails It is advisable to use disks that are of the same size, model, and manufacturer to create mirrored volumes

adds a parity stripe to each hard disk in the volume Parity is a calculated value that is used to reconstruct data when a disk fails RAID-5 volumes require a minimum of three hard disks

Creating Dynamic Volumes

There is no limit to the number of volumes that you can create on a dynamic disk This can be useful when organizing large hard disks You can also extend volumes over multiple hard disks Consider which volume type best suits your organization’s needs for efficient use of disk space, performance, and fault tolerance To create fault-tolerant volumes, you must use volumes on dynamic disks

To create a dynamic volume, right-click the unallocated space on the dynamic disk upon which you want to create the volume in Disk Management, and then

click Create Volume In the Create Volume wizard, click Next, and then

specify the volume type The Create Volume wizard will guide you through the remainder of the process for creating a dynamic volume

Upgrading Basic Disks to Dynamic Disks

You can convert a basic disk to a dynamic disk at any time with no loss of data

To upgrade a basic disk to a dynamic disk, open Disk Management, right-click

the basic disk that you want to upgrade, and then click Upgrade to Dynamic Disk A wizard provides on-screen instructions If the hard disk that you are

upgrading contains either the boot or system partition, or both, you must restart the computer to complete the upgrade process

You should always back up the data on a hard disk before you convert the storage type from basic to dynamic This will prevent loss of data if the conversion is not successful

When you convert a basic disk to a dynamic disk, any existing partitions on the basic disk become volumes The following table describes the results of converting a basic disk to a dynamic disk

Basic disk organization (before conversion) Dynamic disk organization (after conversion)

System and boot partitions Simple volumes

free space becomes unallocated space

Delivery Tip

Demonstrate the procedure

for upgrading a basic disk to

a dynamic disk

Note

Reverting to a Basic Disk

You must delete all volumes from the dynamic disk before it reverts back to a basic disk After deleting all volumes on the hard disk, to change a dynamic disk back to a basic disk, open Disk Management, right-click the dynamic disk

that you want to change back to a basic disk, and then click Revert To Basic Disk

Mounting Volumes

New Volume

C:

Mount Point

Volume Mount Points Allow You to Mount the Following Items at Any Empty Folder on a Local NTFS-Formatted Partition or Volume:

Local drives

Partitions

Volumes

You can use Disk Management to create a volume mount point Volume mount

points allow you to mount a local drive, partition, or volume at any empty

folder on a local NTFS-formatted partition or volume

Mounted drives are not subject to the 26-drive limit that is imposed by drive letters You can use mounted drives to gain access to more than 26 drives on your computer Mounting a drive to a folder allows you to use an intuitive name for the folder, such as Project Data Users can save their documents in the Project Data folder rather than to a drive letter Windows 2000 ensures that drive paths retain their association to the drive so that you can add or rearrange storage devices without the drive path failing

For example, if a server has many CD-ROMs attached to it and you want to share the CD-ROM drives for use over the network, you can mount the CD-ROM drives in a folder called CDFolder This will help overcome the 26-drive limit The CD-ROM drives will appear as sub-folders in the folder CDFolder

To create a volume mount point, perform the following steps:

1 Open Computer Management

2 In the console tree, expand Storage, and then click Disk Management

3 In the details pane, right-click an NTFS volume, and then click Change Drive Letter and Path

Slide Objective

To describe the purpose of

a volume mount point

Lead-in

You can mount a volume or

local drive at any empty

folder on a local

NTFS-formatted volume, enabling

you to add more disk space

without using drive letters

Delivery Tip

Demonstrate the procedure

for mounting a volume

4 In the Change Drive Letter and Paths for dialog box, click the drive that you want to mount at an NTFS folder, and then click Add

5 In the Add New Drive Letter or Path dialog box, type the name of the NTFS folder at which you want to mount the volume or click Browse to locate it, and then click OK

The NTFS folder that you specify in the Add New Drive Letter

or Path dialog box must already exist

Important

Configuring Disk Quotas

User2 35 MB

Configure Disk Quotas to:

Track and control disk usage on a per-user, per-volume basis

Enforce disk quota warnings and limits for all users, or individual users

Windows 2000 disk quotas track and control disk usage on a per-user, per-volume basis Each user’s disk space is tracked regardless of the folder in which files are stored You can configure disk quotas to enforce disk quota warnings and limits for all users and for individual users You can also set a disk quota warning to specify when Windows 2000 should log an event, indicating that the user is nearing the specified limit

Enabling Disk Quotas

To enable disk quotas, in Disk Management, right-click on the required NTFS volume, and click Properties Then, click the Quota tab and configure the

options that are described in the following table

Option Description Enable quota

management

Select this check box to enable disk quota management

Deny disk space to users exceeding quota limit

Select this check box so that when users exceed their hard disk space allocation, they receive an “out of disk space” message and cannot write to the volume

amount of hard disk space for users

that users can use

use this option to configure the amount of disk space that users can fill before Windows 2000 logs an event, indicating that a user is nearing his or her limit

box, where you can add a new entry, delete an entry, and view the properties for a quota entry

Slide Objective

To highlight the reasons for

configuring disk quotas

Lead-in

You can use disk quotas to

monitor and limit disk space

use on a per-user,

per-volume basis

Delivery Tip

Demonstrate the procedure

for enabling disk quotas,

and describe the

configuration options that

are available

Enforcing Quota Limits

You can enforce disk quota limits and deny users access if they exceed their limit, or you can allow them continued access Disk quota limits can be set for all users, or for a specific user

Enforcing Quota Limits for All Users

To enforce quota limits for all users, perform the following steps:

1 In the Limit disk space to and Set warning level to boxes, enter the values

for the limit and warning level that you want to set

2 Select the Deny disk space to users exceeding quota limit check box

Windows 2000 will monitor usage and will not allow users to create files or folders on the volume when they exceed the limit

Enforcing Quota Limits for a Specific User

To enforce quota limits for a specific user, perform the following steps:

1 In the Properties dialog box for an NTFS volume, on the Quota tab, click the Quota Entries button

2 In the Quota Entries for dialog box, create an entry by clicking New Quota Entry on the Quota menu and then selecting a user

3 In the Add new Quota Entry dialog box, specify the disk space limit for

the selected user You can also specify the warning level for the selected user

Delivery Tip

Demonstrate the procedures

for enforcing quota limits

Configuring Shared Resources

To share resources across a network after installing a file server, you must first share folders You can then assign permissions to specify the level of access for users and groups

Windows 2000 also allows you to configure shared folders for offline use, which provides users with continuous access to network files even when a user's computer is not connected to the network You can use the Encrypting File System (EFS) to encrypt files to prevent unauthorized access to data (for example, in the event that a portable computer is stolen)

In addition, you can configure the Distributed file system (Dfs) in Windows 2000 to organize shared folders and simplify navigation of those shared folders

Slide Objective

To introduce the concepts

and configuration tasks

involved in configuring

shared resources

Lead-in

To share resources across a

network, share the folder

and then specify access

permissions in that folder

You can also configure

shared folders for offline

use, encrypt files with EFS,

and configure Dfs to

organize shared resources

Creating Shared Folders

Create Shared Folders to:

Share resources across a network

Control access to resources

Permissions

When you share a folder on your computer, you make that folder available to other users on the network After you share a folder, it is important to assign access permissions, which specify the users that can access files in that folder and the level of access that users have to those files

To share folders in Windows 2000, perform the following steps:

1 Open Windows Explorer

2 Right-click the folder that you want to share, and then click Sharing

3 On the Sharing tab in the Properties dialog box for the folder, click Share this folder

4 If you want to assign a share name other than the folder name (default), type

a name in the Share name box, and then click OK

You can add a comment to a folder by customizing it You can add information such as owner contact details, purpose of the folder and links to Web sites For example, if the shared folder called Products contains several subfolders that have names like 0021X1, 0021X2 and 0021X3, you can customize these folders by adding comments that describe the folders The comment specified for a folder is visible to users when they click the folder over the network You can customize a folder by opening the folder in

Windows Explorer, clicking View, and then selecting Customize This Folder

Slide Objective

To highlight the purpose of

creating shared folders

Lead-in

Creating shared folders

allows you to share

resources across a network

and control access to those

resources

Delivery Tip

Demonstrate the procedure

for sharing folders

Tip

Assigning Permissions to Folders

FolderA

FolderB

Read / WriteAccess to FolderB

There are several ways that users can obtain permissions to access files and folders You can assign permissions directly to individual users to access files and folders Permissions assigned to groups also apply to user accounts that have been added to the groups Permissions can also be assigned in

Windows 2000 the same way that they are assigned in Windows NT 4.0 When you assign permissions for a folder, the subfolders and files contained in the folder inherit the permissions by default It is important to understand how subfolders and files inherit NTFS permissions from parent folders so that you can use inheritance to propagate permissions to files and folders

When you create files and folders, and when you format a partition with NTFS, Windows 2000 automatically assigns default NTFS permissions

Inheriting NTFS Permissions

By default, permissions that you assign to a parent folder are inherited by and propagated to the subfolders and files that are contained in the parent folder The permissions that you assign to a parent folder also apply to the subfolders and files that are contained within the parent folder When you assign NTFS permissions to give access to a folder, you assign permissions for the folder, for any existing files and subfolders, and for any new files and subfolders that are created in the folder

In Windows 2000, when you change the permissions for the parent folder FolderA, the subfolder FolderB automatically inherits the permissions of FolderA unless the inheritance has been blocked This makes administration less complex than in Windows NT 4.0 In Windows NT 4.0, when permissions

of FolderA are modified, the only way of making that change propagate to FolderB was to explicitly replace the subfolder permissions with the permissions of FolderA

folders to specify the level of

access for users and

groups

Key Points

Files and folders contained

within a folder inherit the

permissions assigned to that

folder

NTFS permissions are

assigned automatically to

files, folders, and partitions

when you create them

Note

Controlling Permissions Inheritance

You can prevent subfolders and files from inheriting permissions that are assigned to the parent folder When you prevent permissions inheritance, you can either:

Copy inherited permissions from the parent folder, or

Remove the inherited permissions and retain only the permissions that were explicitly assigned

The folder at which you prevent permissions inheritance becomes the new parent folder, and the subfolders and files that are contained within it inherit the permissions assigned to it

In the slide illustration, inheritance is prevented at FolderB FolderB will not inherit any changes that you make to the permissions of FolderA Any subfolders and files that are contained within FolderB will inherit the permissions that you have assigned to it

Propagating Permissions

In general, you should allow Windows 2000 to propagate permissions from a parent folder to subfolders and files contained in the parent folder Permissions propagation simplifies the assignment of permissions for resources However, there are times when you may want to prevent inheritance so that permissions

do not propagate from a parent folder to subfolders and files

For example, you may need to keep all Sales department files in one Sales folder to which everyone in the Sales department has the Write permission However, for a few files in the folder, you need to limit the permissions to Read-only To do so, prevent inheritance so that the Write permission does not propagate to the files contained in the folder

By default, subfolders and files inherit permissions that you assign to their

parent folders This is indicated on the Security tab in the Properties dialog box when the Allow inheritable permissions from parent to propagate to this object check box is selected To prevent a subfolder or file from inheriting permissions from a parent folder, clear the Allow inheritable permissions from parent to propagate to this object check box Then, select one of the

two options described in the following table

Option Description

folder to the subfolder or file, and denies subsequent permissions inheritance from the parent folder

the subfolder or file, and retains only the permissions that you explicitly assign to the subfolder or file

Configuring Shared Folders for Offline Use

Configure Shared Folders for Offline Use to:

Provide continuous access to network files and programs

Increase data availability to mobile users

Offline Files provide continuous access to network files and programs, even when your computer is not connected to the network While offline, your view

of shared network items, and the access permissions to those files and folders, remains the same as when you were connected to the network When a file or folder has been marked as being available offline, the following events occur:

When a user logs on, any marked files that have been updated on the user’s local computer are copied to the network, and any marked files that the user opens from the server will be copied to the local hard disk

Users work with a local copy of the marked file, rather than a server copy

When a user logs off, the local files and the server files are automatically synchronized Any documents that the user worked on during this last session will be copied to the server

Slide Objective

To highlight the purpose of

configuring shared folders

for offline use

Lead-in

Configure shared folders for

offline use to provide users

with continuous access to

resources, even when their

computer is not connected

to the network

Delivery Tip

Explain the events that

occur when a file or folder is

made available for offline

use

Configuring Files for Offline Use

By default, any folder that you share on a computer running Windows 2000 is enabled for offline file use However, you have several options for determining how to implement offline files in a shared folder

To change offline file options for a shared folder, perform the following steps:

1 In Windows Explorer, right-click the folder, click Sharing, and then click Caching

2 If you do not want the contents of this folder cached, clear the Allow caching of files in this shared folder check box (For example, to disable

offline file use for a folder that many users share.)

3 If you want to enable offline files, leave the check box selected, choose one

of the options described in the following table, and then click OK

Option Description Manual caching

for documents

Requires users to specify the files to be cached This is the default setting for shared folders Select this option when you want to share documents, bitmaps, etc

Automatic caching for documents

Files that are opened by a user are cached automatically These files continue to be available to the user even if the network connection breaks Select this option when you want users to be able to cache all files present in the shared folder simply by opening the files

Automatic caching for programs

Provides caching for read-only files or applications that start from the network Files that are stored on the server are cached

on local hard disks Select this option when you want to share applications to be used over the network

Configuring a Client Computer for Offline Files

Offline Files must be enabled before a file or folder can be made available for use offline In computers running Windows 2000 Server, the Offline Files feature is disabled by default Computers running Windows 2000 Professional are enabled to use offline files by default However, it is important to know how

to enable or disable the Offline Files feature To enable or disable Offline Files

on computers running Windows 2000 Professional, perform the following steps:

1 In Windows Explorer, on the Tools menu, click Folder Options

2 In the Folder Options dialog box, click the Offline Files tab

3 Select the Enable Offline Files check box to enable offline files, or clear the Enable Offline Files check box to disable them, and then click OK

If manual caching is enabled, you must further configure the shared file

or folder To make a specific file or folder available offline, click the shared

network file or folder that you want to make available offline, click File, and then click Make available offline

Delivery Tip

Demonstrate the procedure

for configuring files for

offline use

Delivery Tip

Describe the procedure for

enabling offline files in

Windows 2000 Professional

Note

Synchronizing Offline Folders

Synchronization Manager compares items on the network to those that you opened or updated while working offline, and makes the most current version available both to your computer and to the network It provides a single location from which you can synchronize files that have been made available offline You can use Synchronization Manager to control when offline files are synchronized with the network, and perform either a full or quick synchronization You can use full synchronization to ensure that you have the current version of network files that have been made available offline Even though quick synchronization is faster than full synchronization, it does not ensure that you have the most current version of network files

When two users on the network have made changes to the same file, the second user that attempts to synchronize the file receives the option of saving his version to the network, keeping the other version, or saving both versions

To synchronize files, perform the following steps:

1 Open Windows Explorer, click Tools, and then click Synchronize

2 In the Items to Synchronize dialog box, click Synchronize

Delivery Tip

Describe the procedure for

synchronizing files

Increasing Security with EFS

EFS Provides:

Transparent encryption

Strong protection of encryption keys

Integral data recovery system

Secure temporary and paging files

You can use EFS to encrypt and decrypt files on remote file servers, but not to encrypt data that is transferred over a network Windows 2000 provides network protocols, such as Secure Sockets Layer /Private Communications Technology (SSL/PCT) and Internet Protocol Security (IPSec) to encrypt data over a network EFS provides the following benefits:

owner to decrypt and re-encrypt the file on each use Decryption and encryption happen transparently when a user reads or writes to a file

encrypted by using the user’s public key corresponding to the EFS certificate

key to a file or folder is lost, EFS allows you to decrypt files by using a special recovery agent

files while you edit a document If you encrypt folders instead of files in a folder, the temporary files and temporary copies of an encrypted file will also be encrypted, provided that all files are on NTFS volumes

Slide Objective

To highlight the benefits of

EFS

Lead-in

You can use EFS to encrypt

files to prevent unauthorized

access to data

Delivery Tip

Describe the benefits that

are provided by EFS

To encrypt files or folders, create an NTFS folder and then encrypt it in the

Properties dialog box for the folder On the General tab, click Advanced, and then select the Encrypt contents to secure data check box to enable

encryption

All files and subfolders are automatically encrypted when you create them in a folder that is encrypted Each file has a unique encryption key, making it safe to rename files If you move a file from an encrypted folder to an unencrypted folder on the same volume, the file remains encrypted

Delivery Tip

Demonstrate the procedure

for encrypting files or

folders