Collaborate on a Workbook Online If you have a Windows Live account, you can use the SkyDrive online storage feature to store an Excel workbook in an online folder, and then allow oth
Trang 11
2
3
Your Windows Live SkyDrive
appears.
3 Click the folder that contains
the workbooks you want to
share.
1 Log on to your Windows Live
account.
2 Click SkyDrive.
Collaborate on a Workbook Online
If you have a Windows Live account, you can
use the SkyDrive online storage feature to store
an Excel workbook in an online folder, and
then allow other users to collaborate on that
workbook using the Excel Web App.
To allow another person to collaborate with you
on your online workbook, that person must have a Windows Live ID If the person does not have a Windows Live ID, he or she can go to https://signup.live.com/ to register for a free account from Microsoft.
Collaborate on a
Workbook Online
Trang 2Collaborating with Other People
CHAPTER
13
6
8
5 4
9
0
!
How do I know when other people are also using a workbook online?
When you open a workbook using the Excel Web App, examine the lower right corner of
the Excel screen If you see 1 person editing,
it means you are the only user who is working
on the file However, if you see 2 people
editing, then it means another person is
collaborating on the workbook with you To see who it is,
click the 2 people editing message (•), as shown here
4 Click More.
5 Click Edit permissions.
The folder’s Edit Permissions page appears.
6 Type the Windows Live e-mail address of the person you want to collaborate with.
7 Press
• Windows Live adds the person
to the list.
8 Click here and then click
Can add, edit details, and delete files.
9 Click Save.
Windows Live prompts you
to send a notification for the folder.
0 Type a message to the user.
! Click Send.
Windows Live sends an e-mail message to the user The user clicks the link in that message, logs on to Windows Live, and can then edit a workbook in the shared folder.
Trang 3Index
Symbols
+ (addition operator), 113
, (comma), 29, 93
/ (division operator), 113
= (equal sign) in formulas, 4, 112, 114
= (equal-to operator), 113
^ (exponentiation operator), 113
> (greater-than operator), 113
>= (greater-than or equal-to operator), 113
< (less-than operator), 113
<= (less-than or equal-to operator), 113
* (multiplication operator), 113
- (negation operator), 113
( ) (parentheses, and operator precedence), 113
% (percentage operator), 113
+ (plus sign), 113
- (subtraction operator), 113
A
absolute cell reference format, 129
Accounting Number format, 93
active or current cell, 26
adding
background color to worksheet, 90–91
blank worksheet to workbook, 134–135
border to worksheet range, 108–109
chart to worksheet, 5, 188–189
column to worksheet, 48–49
command
to Quick Access Toolbar, 12–13
to Ribbon, 15
comment to cell, 212–213
data to cell, 4, 26–27
Excel icon to Windows 7 taskbar, 7
formula to cell, 4, 114–115
function to formula, 4, 118–119
group to existing Ribbon tab, 14–15
range name to formula, 64, 124–125
record to Excel table, 179
row to worksheet, 48–49
special effect to chart element, 206–207
tab to Ribbon, 14–15
text label to chart, 191
title
to chart, 186, 190
to chart axis, 190
worksheet
template to workbook, 135
to workbook, 134–135
addition
AutoSum feature, 122–123
Sum button, 5, 122–123
SUM function, 120–121, 122, 123
addition operator (+), 113
address, cell
absolute reference format, 129
defined, 24
relative reference format, 129
aligning text
within cell, 84–85 centering across columns, 61, 86–87
analysis of data
converting range to table for, 178–179 creating data table for, 180–181 defined, 170
filtering data for, 174–175 rules for data validation, 176–177 sorting data for, 172–173
summarizing data, 182–183
Apply Names feature, 125 applying
conditional formatting, 98–99 font effect, 80–81
formatting by using AutoFormat feature, 96–97 percentage number format, 93
range name by using Apply Names feature, 125 styles, predefined
to chart, 195, 208–209
to worksheet, 100–101 theme to workbook, 79, 168–169
area chart
description, 187 horizontal gridlines for, 193
arithmetic formula, 113 Arrange Windows dialog box, 154–155 array formula, 181
arrow keys, using to navigate worksheet, 132 ASCII code symbol, 33
attachment, e-mail, sending workbook as, 224–225 AutoComplete feature, 27
AutoFill feature
customizing, 45 invoking, 44
AutoFilter feature, 174–175 AutoFit feature, 103, 105 AutoFormat feature, 96–97 automatic subtotals feature, 182 AutosShape, style, applying to chart element, 208–209 AutoSum feature, 122–123
AVERAGE function, 4, 117 axis
category, 186, 193 formatting, 200–203 value, 186
B
background
adding color to ranges, 90–91 customizing chart element, 202–203
bar chart
description, 187 vertical gridlines for, 193
bevel effect, adding to chart element, 207 blank workbook, creating, 148–149 blank worksheet, adding to workbook, 134–135 body font, 79, 164, 165
Trang 4formula, 4, 112–113 numbers, 28–29 text, 26–27 time of day, 30–31 filling series, 5, 44–45 formatting, 76–109 inserting special symbol, 32–33 locking, 214–215
merging, 60–61 multiple, calculating SUM, 120–121 new, inserting one or more into existing range, 50–51 nonadjacent
selecting cells, 40 totaling values, 121 protecting data, 214–215 range
adding up row or column using SUM function, 121 aligning text within cells, 84–85
applying style, 100–101 background color, adding, 90–91 border, adding, 108–109 column width, 102–103 converting to table, 178–179 copying, 46, 47
data and formatting from range, 52, 53 data in range but not formatting, 52–53 defined, 24, 38
deleting, 54–55 existing, inserting new cell into, 50–51 filling, 5, 42–45
filtering, 174–175 font and font characteristics, 78–83 formatting, 76–109
locking and unlocking, 214–215 moving, 46, 47
name, changing, 72–73 naming, 64–69
protecting data, 214–215 range name, 74–75 rectangular, 40 referencing in another workbook, 127 referencing in another worksheet, 126–127 row height, 104–105
saving data as Web page, 226–227 selecting, 40–41
sorting, 172–173 tracking changes, 221 transposing rows and columns, 63 rotating text within, 88–89
row adding up numbers using SUM function, 120–121 changing height, 104–105
defined, 24 deleting, 55
as element of row-and-column spreadsheet format, 5 freezing and unfreezing, 58–59
hiding and unhiding, 56–57 merging cells to create title row, 60–61
bold, applying font effect, 80–81
border
adding to cells and ranges, 108–109
custom, creating, 109
selecting line style, 109
bubble chart
description, 187
horizontal gridlines for, 193
building formulas, 114–115
C
Cascade workbook view mode, 154, 155
category axis, 186, 193
cell
absolute or relative compared to mixed reference formats,
129
active or current, 26
adding
background color, 90–91 border, 108–109
comment, 212–213 data to, 4, 26–27 formula, 4, 114–115 aligning text within, 84–85
applying style, 100–101
AutoComplete feature, 27
changing
column width, 102–103 font and font characteristics, 78–83 row height, 104–105
columns
adding up numbers using SUM function, 120–121 changing width, 102–103
defined, 24 deleting, 55
as element of row-and-column spreadsheet format, 5 freezing and unfreezing, 58–59
hiding and unhiding, 56–57 multiple, centering text across, 61, 86–87 new, inserting one or more in worksheet, 49 selecting, 41
toggling A–Z headings on and off, 145 transposing with rows, 62–63
width, changing, 102–103 copying and pasting using smart tags, 16–17
data validation rules for, 176–177
defined, 24
deleting
comment, 213 data and formatting, 37, 52, 53 data but not formatting, 36–37 formatting but not data, 37, 53 editing
comment in, 213 data, 4, 34–35 entering
data, 4, 26–31 date, 30–31
Trang 5Index
formatting, 200–209 gridlines on, 186, 193, 200–203 inserting into worksheet, 188–189 list of types, 187
removing style effect, 209 saving as template, 197 selecting
chart type, 188–189 data for, 188
chart area
customizing background, 202–203 defined, 200
formatting, 200–201
chart categories, in chart data table, 194 chart legend
defined, 186 formatting, 200–203 positioning, 192
chart (data) series
in chart data table, 194 defined, 186
formatting, 200–203
chart sheet, defined, 189 chart title
adding
to axis, 190
to chart, 190 defined, 186 formatting, 200–203
closing Microsoft Excel, 7 collaborating on a workbook
accommodating earlier Excel version format, 228–229 cell comments, 212–213
online, 230–231 protecting cell data, 214–215 structure, 216–217 saving data as Web page, 226–227 sending as e-mail attachment, 224–225 setup for, 218–219
tracking changes, 220–223
color
adding to background, 90–91 changing
workbook scheme, 162–163 for worksheet font, 82–83 for worksheet gridlines, 142–143
color scheme, 162–163 Colors dialog box, 91 column
adding up numbers using SUM function, 120–121 changing width, 102–103
defined, 24 deleting, 55
as element of row-and-column spreadsheet format, 5 freezing and unfreezing, 58–59
hiding and unhiding, 56–57
new, inserting one or more in worksheet, 48, 49
selecting, 41
toggling 1, 2, etc., headings on and off, 145
transposing with columns, 62–63
selecting
all cells, 41
range of cells, 40–41
unlocking, 214–215
viewing formula in, 115
wrapping text within, 106–107
cell address
absolute reference format, 129
defined, 24
relative reference format, 129
centering text across columns, 61, 86–87
changing
chart
layout, 195
type of, 196–197
color in worksheet, 82–83, 142–143, 162–163
column width, 102–103
editing
cell data, 4, 34–35
comment in cell, 213
formula, 115
Excel user name, 213
font
characteristics of, 78–83
scheme for, 164–165
range name, 72–73
row height, 104–105
Track Changes feature
accepting or rejecting change, 222–223
Everyone but Me option, 221
limiting task to specific range, 221
resolving change conflict, 223
tracking workbook changes, 220–221
turning off, 223
turning on, 220
width, column, 102–103
chart
adding
special effect to element, 206–207
title, 186, 190
applying style, 195, 208–209
changing
layout, 195
type, 196–197
clicking on element to select, 201
creating
as part of worksheet, 188–189
on separate sheet, 189
customizing
element background, 202–203
element outline, 204–205
defined, 5, 186
element, defined, 186
Trang 6Excel options, 20–21 formatting
adding to new row or column, 48, 49
by applying AutoFormat feature, 96–97 chart element, 200–209
clearing from cell, 37, 52, 53 conditional, 98–99
date and time, 30, 31 deleting along with data, 37, 52, 53 filling range without copying, 43 keeping when deleting cell data, 37, 52–53 number, 92–95
predefined, 96–97 workbook, 160–169 worksheet range, 76–109 wrapping text within cell, 106–107 Quick Access Toolbar, 12–13
Ribbon, 14–15 worksheet style, 101
D
data analysis
converting range to table for, 178–179 creating data table for, 180–181 defined, 170
filtering data for, 174–175 rules for data validation, 176–177 sorting data for, 172–173
summarizing data, 182–183
data label
adding to chart, 191 defined, 191
data marker
defined, 186 label for, 191
data point
in chart data table, 194 defined, 186
labeling, 191
data series
in chart data table, 194 defined, 186
formatting, 200–203
data table
comparison with Excel table, 180 creating for use with formula, 180–181 defined, 180
displaying in chart, 194
data type, 25 data validation rules, 176–177 data value, defined, 186 database, spreadsheet as, 5 date
description of data type, 25 entering into cell, 30–31 filtering, 175
formatting options, 30, 31
decimal place, controlling display, 94–95
multiple, centering text across, 61, 86–87
new, inserting one or more in worksheet, 49
selecting, 41
toggling A–Z headings on and off, 145
transposing with rows, 62–63
column chart
description, 187
horizontal gridlines for, 193
comma (,), 29, 93
command, Excel
adding
to Quick Access Toolbar, 12–13
to Ribbon, 15 removing
from Quick Access Toolbar, 13 from Ribbon, 15
comment
adding to cell, 212–213
editing in cell, 213
removing from cell, 213
comparison formula, 113
conditional format
applying, 98–99
defined, 98
multiple, specifying, 99
removing, 99
copying
cell, using smart tag, 16–17
formula, 128, 129
range, 46, 47
worksheet, 138–139
COUNT function, 117
Create Names from Selection dialog box, 69
Create Table dialog box, 179
creating
chart
as part of worksheet, 188–189
on separate sheet, 189 data table, 180–181
PDF file from workbook, 225
range name
automatically, 68–69 manually in New Name dialog box, 66–67 template, 151
title row for worksheet, 60–61
workbook
based on existing workbook, 151 new, blank, 148–149
from template, 150–151 worksheet
based on existing worksheet, 138–139 new, blank, 134–135
from template, 135
Currency format, 92
customizing
AutoFill feature, 45
chart element
background, 202–203 outline, 204–205
Trang 7Index
Excel Options dialog box
changing Excel user name, 213 customizing
Excel, 20–21 Quick Access Toolbar, 12–13 Ribbon, 14–15
ways to open, 21
exiting Microsoft Excel, 7 exponentiation operator (^), 113
F
File tab, 8 Fill Effects dialog box, 91 filling of range
AutoFill feature, 44
by creating custom AutoFill list, 45 customized series of values, 45 same data, 42–43
standard series of values, 5, 44–45 without copying original cell’s formatting, 43
fills
adding background color to worksheet range, 90–91 customizing chart element background, 202–203
filtering data, 174–175 financial function, 117 financial symbol, inserting, 32–33 Find and Replace dialog box
finding text, 156–157 replacing text, 158–159
finding text in workbook, 156–157 font
applying effect, 80–81 changing
color, 82–83 default, 79 size, 78–79 typeface, 78–79 workbook scheme, 164–165 creating new workbook scheme, 165
font scheme, defined, 164 foreign character, inserting, 32–33
formatting See also customizing
adding to new row or column, 48, 49
by applying AutoFormat feature, 96–97 chart element, 200–209
clearing from cell, 37, 52, 53 conditional, 98–99
date and time, 30, 31 deleting along with data, 37, 52, 53 filling range without copying, 43 keeping when deleting cell data, 37, 52–53 number, 92–95
predefined, 96–97 workbook, 160–169 worksheet range, 76–109 wrapping text within cell, 106–107
default buttons, Quick Access Toolbar, 12
default configuration, Ribbon, restoring, 15
default font, changing, 79
Degrees spin box, 88, 89
deleting
cell, 54–55
data from, 36–37
data from range, 52–53
cell formatting
along with data, 37, 52, 53
while keeping data, 37, 53
column, 55
command
from Quick Access Toolbar, 13
from Ribbon, 15
comment in cell, 213
conditional format, 99
range, 54–55
range name, 74–75
row, 55
style effect from chart, 209
displaying
data table in chart, 194
decimal places, 94–95
gridlines
on chart, 193
on worksheet, 144
row and column headings, 145
division operator (/), 113
doughnut chart, defined, 187
drop-down galleries, 11
E
editing See also changing
cell data, 4, 34–35
comment in cell, 213
formula, 115
effect scheme, choosing, 166–167
e-mail attachment, sending workbooks as, 224–225
entering into cell
data, 4, 26–31
date, 30–31
formula, 4, 112–113
numbers, 28–29
text, 26–27
time of day, 30–31
equal sign (=) in formula, 4, 112, 114
equal-to operator (=), 113
error message alert, 177
Excel See also specific topics
adding icon to Windows 7 taskbar, 7
commands, 12–13, 15
description, 4–5
quitting, 7
starting, 6–7
version file format compatibility, 228–229
window, 7, 8–9
Trang 8heading
font for, 79, 164, 165 row and column toggling 1, 2, etc., on and off, 145 toggling A–Z on and off, 145
height, changing row, 104–105 hiding
selected row or column, 56–57 unhiding row or column, 57
Highlight Changes dialog box, 220–221 Horizontal workbook view mode, 154, 155
I
image, as chart element background, 203 indenting cell text, 85
inserting
chart into worksheet, 188–189 column into worksheet, 48–49 new cell into existing worksheet range, 50–51 nonkeyboard symbol into cell, 32–33
row into worksheet, 48–49
IPMT function, 117 italic, applying font effect, 80–81
J
justifying cell text, 85
K
keyboard shortcuts and techniques
creating new workbook, 149 range name, 69 entering symbol, 33 font-related, 81 navigating worksheet, 132 range
deleting, 55 selecting, 41
L
label (title)
chart adding to axis, 190 adding to chart, 190 defined, 186 formatting, 200–203 column
creating range names based on, 68–69 freezing, 58–59
unfreezing, 59 data label, 191 range name adding to formula, 64, 124–125 Apply Names feature, 125 basing on text label, 68–69
Formula bar
adding data to cell, 4, 26
defined, 4
editing data in cell, 4, 34–35
formulas
absolute cell reference in, 129
adding
to cell, 4, 114–115 function to, 4, 118–119 range name to, 64, 124–125 array-type, 181
building, 114–115
copying, 128, 129
defined, 4, 112
description, 112–113
editing, 115
entering in cell, 4, 112–113
moving, 128
referencing range
in another workbook, 127
in another worksheet, 126–127 relative cell reference in, 129
viewing
formula in cell, 115 result in cell, 114
freezing worksheet row or column, 58–59
Full Screen view, 19
Function Arguments dialog box, 119
functions
adding to formula, 4, 118–119
advantages of, 116
defined, 4, 116
description of, 116–117
financial, 117
listing of, 4, 118
statistical, 117
structure of, 116
FV function, 117
G
galleries, Ribbon, 10–11
glow effect, adding to chart element, 206
Go To dialog box, 71
gradient effect, 91, 202, 203
greater-than operator (>), 113
greater-than or equal-to operator (>=), 113
gridlines
on chart
defined, 186 displaying, 193 formatting, 200–203
on worksheet
changing color, 142–143 toggling on and off, 144
Trang 9Index
converting back to range, 179 range to, 178–179 defined, 178
formatting tabular data, 101
in spreadsheet, described, 5
Microsoft Windows Live
collaborating on workbooks online, 230–231 saving Excel workbooks to SkyDrive, 227
MIN function, 117 minus sign (-), 113 MODE function, 117 moving
formula, 128 range, 46, 47 worksheet, 136–137
multiplication operator (*), 113
N
Name Manager dialog box
changing range name, 72–73 deleting range name, 74–75
naming
range, 64–69 renaming range, 72–73 worksheet, 133 worksheet, 133
navigating
between workbooks, using range name, 71 within worksheet
keyboard shortcuts and techniques, 132 range name, 70–71
between worksheets, using keyboard shortcuts and techniques, 135
negation operator (-), 113 new worksheet, creating, 134–135 nonadjacent cells
selecting, 40 totaling, 121
Normal view, 18, 19 NPER function, 117 numbers
adding up row or column using SUM function, 120–121 decimal place in, 94–95
description of data type, 25 entering into cell, 28–29 filtering, 175
formatting in cell, 92–95 including symbol in, 29 repeating, 29
O
online workbook collaboration, 230–231 opening
cell for editing, 34, 35 Excel Options dialog box, 21
benefits, 64–65
changing, 72–73
creating, 66–67, 68–69
defined, 64
defining, 66–67
deleting, 74–75
ease of use, 64
navigating between workbooks, 71
navigating within worksheet, 70–71
row
creating range names based on, 68–69
freezing, 58–59
unfreezing, 59
text label
adding to chart, 191
creating range name based on, 68–69
worksheet, merging cells to create, 60–61
legend, chart
defined, 186
formatting, 200–203
positioning, 192
less-than operator (<), 113
less-than or equal-to operator (<=), 113
line
page break, previewing, 18, 19
wrapping text within cell, 106–107
line chart
description, 187
vertical gridlines for, 193
Live Preview feature, 11
locking and unlocking cells, 214–215
M
marker, data
defined, 186
label for, 191
mathematical symbol, inserting, 32–33
MAX function, 117
maximizing window, 155
MEDIAN function, 117
merging cells, 60–61
message, error, 177
Microsfot Windows 7
adding Excel icon to taskbar, 7
starting Microsoft Excel, 6–7
Microsoft Excel
adding icon to Windows 7 taskbar, 7
commands, 12–13, 15
description, 4–5
quitting, 7
starting, 6–7
version file format compatibility, 228–229
window, 7, 8–9
Microsoft Excel table See also data table
adding record to, 179
assigning name to table data, 69
comparison with data table, 180
Trang 10workbook structure, 216–217 worksheet data, 214–215
PV function, 117
Q
Quick Access Toolbar
adding command to, 12–13 customizing, 12–13
default buttons, 12 defined, 8
increasing available space on, 13 moving below Ribbon, 13 Redo button, 12
removing command from, 13 Undo button, 12, 35
quick filter, 175 quitting Microsoft Excel, 7
R
radar chart, defined, 187 range
adding background color, 90–91 border, 108–109
adding up row or column using SUM function, 121 aligning text within cells, 84–85
applying style, 100–101 changing
column width, 102–103 font and font characteristics, 78–83 name, 72–73
row height, 104–105 converting to table, 178–179 copying, 46, 47
defined, 24, 38 deleting, 54–55 data and formatting from range, 52, 53 data in range but not formatting, 52–53 range name, 74–75
existing, inserting new cell into, 50–51 filling
AutoFill feature, 44
by creating custom AutoFill list, 45 customized series of values, 45 same data, 42–43
series of data values, 44–45 standard series of values, 5, 44–45 without copying original cell’s formatting, 43 filtering, 174–175
formatting, 76–109 locking and unlocking, 214–215 moving, 46, 47
naming, 64–69 protecting data, 214–215 rectangular, 40
referencing
in another workbook, 127
in another worksheet, 126–127
Excel program, 6–7
new worksheet, 134–135
workbook, 153
operand
in Excel formula, 112
function as, 116–117
operators
arithmetic, 113
in comparison formula, 113
defined, 112
order of precedence, 113
symbol, nonkeyboard, inserting, 32–33
orientation, rotating text within cell, 88–89
outline (border)
adding to cells and ranges, 108–109
custom, creating, 109
selecting line style, 109
P
page break, previewing, 18, 19
Page Layout view, 18
parentheses, and operator precedence, 113
password-protecting worksheet, 214–215
pasting
copying
cell, using smart tag, 16–17 formula, 128, 129
range, 46, 47 worksheet, 138–139 moving
formula, 128 range, 46, 47 worksheet, 136–137
PDF file, creating from workbook, 225
percentage
applying number format, 93
entering directly into cell, 29
percentage operator (%), 113
picture, as chart element background, 203
pie chart, defined, 187
pinning Excel icon to Windows 7 taskbar, 7
plot area
defined, 186
formatting, 200–203
plus sign (+), 113
PMT function, 4, 116, 117, 119
point, data
in chart data table, 194
defined, 186
labeling, 191
pop-up help, 21
positioning chart legend, 192
PPMT function, 117
preview
enabling Live Preview feature, 11
page break, 18, 19
turning Live Preview feature off, 11