Tài liệu The Spotlight Window phần 2 pdf

Of course, if all you want to do is find files whose names include Sales, you may as well save yourself all of this reading and use the Spotlight menu or click the File Name button at th

• today, yesterday, this week, this month, this year These commands in the second pop-up menu offer quick, canned time-limiting options

• within last, exactly, before, after let you be more precise If you choose Before, After, or Exactly, your criterion row sprouts a month/day/year control that lets you round up items that you last opened or changed before, after, or on a specific day, like 5/27/08 If you choose "within last," you'll see that you can limit the search to things you've opened or changed within a specified number of days, weeks,

months, or years

These are awesomely useful controls, because they let you specify a chronological

window for whatever you're looking for

Tip: You're allowed to add two Date rows—a great trick that lets you round up files that

you created or edited between two dates Set up the first Date row to say "is after," and the second one to say "is before."In fact, if it doesn't hurt your brain to think about it, how about this? You can even have more than two Date rows Use one pair to specify a range

of dates for the file's creation date, for example, and two other rows to limit when it was modified.Science!

3.2.7.3 Name

The beauty of Spotlight is that it finds text anywhere in your files, no matter what their names are That's why Apple demoted this option—the icon's name—to such a low

position in the pop-up menu

Anyway, when you want to search for an icon by the text that's only in its name, this is your ticket Capitalization doesn't matter

Of course, if all you want to do is find files whose names include Sales, you may as well save yourself all of this reading and use the Spotlight menu (or click the File Name

button at the top of the window) But using the Search window offers you far more

control, thanks to the second pop-up menu that offers you these options:

• Contains The position of the letters you type doesn't matter If you type then, you find files with names like "Then and Now," "Authentic Cajun Recipes," and

"Lovable Heathen."

• Starts with The Find program will find only files beginning with the letters you type If you type then, you find "Then and Now,"but not "Authentic Cajun

Recipes" or "Lovable Heathen."

• Ends with If you type then, you find "Lovable Heathen,"but not files called "Then and Now" or "Authentic Cajun Recipes."

• Is.This option finds only files named precisely what you type (except that

capitalization still doesn't matter) Typing then won't find any of the file names in the previous examples It would unearth only a file called simply "Then." In fact, a file with a file name suffix, like "Then.doc," doesn't even qualify

(If this happens to you, though, here's a workaround: From the first pop-up menu, choose Other; in the dialog box, pick Filename The Filename criterion ignores extensions; it would find "Then.doc" even if you searched for "then.")

3.2.7.4 Contents

You can think of this option as the opposite of Name It finds only the text that's inside your files, and completely ignores their icon names

That's a handy function when, for example, a document's name doesn't match its contents Maybe a marauding toddler pressed the keys while playing KidPix, inadvertently

renaming your doctoral thesis "xggrjpO#$5%////." Or maybe you just can't remember what you called something

WORKAROUND WORKSHOP Feeding the Barren Pop-up Menus

The first little pop-up menu in the Spotlight window lists those handy search

starting points: Kind, Last opened date, Name, and so on

But it's actually less fully stocked than it was in Mac OS Xes of days gone by

Apple streamlined the options a bit

For example, you used to be able to search by label (Section 2.5) You could

therefore easily round up all files pertaining to a certain project for backing up, deleting, or burning to a CD en masse That's off the menu as you first see it

Gone, too, is the Size criterion, which could be helpful when you're trying to

make space on your overstuffed hard drive by ferreting out the huge,

multigigabyte files and folders

Fortunately, you can restore these options to the criterion pop-up menu easily

enough The trick is to use the Other option as described on these pages In the

dialog box shown in Figure 3-4, search for label or size When you find that

criterion, turn on the "In menu" checkbox and click OK

Presto: You've got your menu back

3.2.7.5 Other

If this were a math equation, it might look like this: options x options=overwhelming

Choosing Other from the first pop-up menu opens a special dialog box containing at least

125 other criteria Not just the big kahunas like Name, Size, and Kind, but far more targeted (and obscure) criteria like "Bits per sample" (so you can round up MP3 music files of a certain quality), "Device make" (so you can round up all digital photos taken with, say, a Canon camera), "Key signature" (so you can find all the GarageBand songs you wrote in the key of F sharp), "Pages" (so you can find all Word documents that are really long), and so on As you can see in Figure 3-4, each one comes with a short

description

Figure 3-4 Here's the master list of search criteria Turn on the "In menu" checkboxes of the ones you'll want to re-use often, as described in the box on the previous page Once you've added some of these search criteria to the menu, you'll get an appropriate set of "find what?" controls ("Greater than"/"Less than"

pop-up menus, for example)

You may think that Spotlight is offering you a staggering array of file-type criteria In fact, though, big bunches of information categories (technically called metadata) are all hooks for a relatively small number of document types For example:

• Digital photos and other graphics files account for the metadata types alpha

channel, aperture, color space, device make, device model, EXIF version,

exposure mode, exposure program, exposure time, flash, FNumber, focal length, ISO speed, max aperture, metering mode, orientation, pixel height, pixel width, red eye, resolution height, resolution width, and white balance

• Digital music files have searchable metadata categories like album, audio bit rate, bits per sample, channel count, composer, duration, General MIDI sequence, key signature, lyricist, musical genre, recording date, sample rate, tempo, time

signature, track number, and year recorded There's even a special set of

parameters for GarageBand and Soundtrack documents, including, instrument

category, instrument name, loop descriptors, loop file type, loop original key, and loop scale type

• Microsoft Office documents can contain info bits like authors, contributors, fonts, languages, pages, publishers, and contact information (name, phone number, and

so on)

This massive list also harbors a few criteria you may use more often, like Size, Label, and Visibility (which lets you see all the invisible files on your hard drive) See the box on

Section 3.2.7.4

Now, you could argue that in the time it takes you to set up a search for such a specific kind of data, you could have just rooted through your files and found what you wanted manually But hey—you never know Someday, you may remember nothing about a photo you're looking for except that you used the flash and an F-stop of 1.8

Tip: Don't miss the Search box in this dialog box It makes it super-easy to pluck one

useful criterion needle—Size, say—out of the haystack Also don't forget about the "In menu" checkbox in the right column It lets you add one of these criteria to the main

pop-up menu, so you don't have to go burrowing into Other again the next time

3.2.8 What to Do with Search Results

The Spotlight window has been drastically simplified since the last version of Mac OS X; it's now a regular old Finder window, with all the familiar views and controls (Figure

3-5)

Figure 3-5 Click a result once to see where it sits on your hard drive (very bottom)

If the window is too narrow to reveal the full folder path, run your cursor over them without clicking As your mouse moves from one folder to another, Leopard briefly reveals its name, compressing other folders as necessary to make room (Sub-tip:

You can drag icons into these folders, too.)

You can work with anything in the results window exactly as though it's a regular Finder window: Drag something to the Trash, rename something, drag something to the desktop

to move it there, drag something onto a Dock icon to open it with a certain program, Option- -drag it to the desktop to create an alias, and so on

You can move up or down the list by pressing the arrow keys, scroll a "page" at a time with the Page Up and Page Down keys, and so on You can also highlight multiple icons simultaneously, the same way you would in a Finder list view: Highlight all of them by choosing Edit Select All; highlight individual items by -clicking them; drag diagonally to enclose a cluster of found items; and so on

Or you can proceed in any of these ways:

• Change the view by clicking one of the View icons or choosing from the View menu You can switch between icon, list, or Cover Flow views (see Chapter 1) Actually, Cover Flow is a great view for search results; since this list is culled from folders all over the computer, you otherwise have very little sense of context

as you examine the file names

Note: Column view isn't available here, since the search results displayed here are

collected from all over your computer They don't all reside in the same folder Still, Apple's given you a consolation prize here: the folder path display at the bottom of the window It tells you where the selected item is hiding on your hard drive just as clearly as column view would have

• Sort the results by clicking the column headings (not available in icon view) It can be especially useful to sort by Kind, so that similar file types are clustered together (Documents, Images, Messages, and so on), or to sort by Last Opened, so that the list is chronological

• Get a Quick Look at one result by clicking it and then hitting the Space bar If it's

a document type that Mac OS X understands (see Section 1.8.1), you get the big, bold Quick Look preview window

POWER USERS' CLINIC All Roads Lead to Spotlight

As you know, you can open the Spotlight window using a keystroke or from the Spotlight menu after performing a search

But those methods are only the beginning

Try this: Highlight a phrase in any program (except Microsoft ones and a few

other weirdos) Control-click (or right-click) the highlighted phrase, and then

choose Search in Spotlight from the shortcut menu Boom: The Spotlight

window opens, already stocked with the search results that match your

highlighted phrase

But wait, there's more! If you're using a Cocoa program (one designed just for Mac OS X, like Mail, Safari, or TextEdit), you can also use the Services

Spotlight submenu (See Section 5.10.1 for more on Services.) That command even has a keyboard shortcut of its own: Shift- -F

Remember, too, that Spotlight has its claws in all kinds of individual Mac OS X programs You'll find a Spotlight search bar in System Preferences (so that you can pull up the correct panel), in Mail (to find a certain message), in Automator (to search for components for your software robots), and so on As software

companies get around to it, they're also welcome to incorporate pieces of the

Spotlight technology into their own programs

•

• Get more information about a result by selecting it and then choosing File Get Info (or pressing -I) The normal Get Info window appears, complete with date, size, and location information

• Find out where it is It's nice to see all the search results in one list, but you're not actually seeing them in their native habitats: in the Finder folder windows where they physically reside

If you click once on an icon in the results, the bottom edge of the window

becomes a folder map that shows you where that item is

For example, in Figure 3-5, the notation in the Path strip means: "The 2006

corvette_owner's manual.pdf icon you found is in the Manuals folder, which is in the Corvette folder, which is in the Documents folder, which is in Casey's Home folder."

To get your hands on the actual icon, choose File Open Enclosing Folder ( -R) Mac OS X highlights the icon in question, sitting there in its window

wherever it happens to be on your hard drive

• Open the file (or open one of the folders it's in).If one of the found files is the one you were looking for, double-click it to open it (or highlight it and press either

-O or -down arrow) In many cases, you'll never even know or care where the file was—you just want to get into it

You can also double-click to open any of the folders in the folder map at the

bottom of the window For example, in Figure 3-5, you could double-click the selected PDF icon to open it, or the Manuals folder to open it, and so on

• Move or delete the file.You can drag an item directly out of the found-files list and into a different folder, window, or disk—or straight to the Dock or the Trash If you click something else and then re-click the dragged item in the results list, the folder map at the bottom of the window updates itself to reflect the file's new location

• Start over If you'd like to repeat the search using a different search phrase, just edit the text in the Search bar (Press -F to empty the Search box and the Spotlight window.) The results pane updates itself as you type

• Give up If none of these avenues suits your fancy, you can close the window as you would any other ( -W)