Tài liệu Chapter 11: Business Information Warehouse: Special Topics ppt

Chapter 11: Business Information Warehouse: Special Topics Contents Using the Administrator Workbench ..... In this chapter we will cover the following topics: < Using the Administrato

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Chapter 11: Business Information

Warehouse: Special Topics

Contents

Using the Administrator Workbench 11–2

Working with SAP DemoCubes 11–4

Using the InfoCatalog 11–11

Getting the Most out of BW: Tips & Tricks 11–15

Get the most out of BW (tips & tricks)

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In this chapter we will cover the following topics:

< Using the Administrator Workbench

< Working with SAP DemoCubes

< Using the InfoCatalog

< Using the BW Style Tool

< Business Information Warehouse Tips & Tricks

Using the Administrator Workbench

The Administrator Workbench allows the BW administrator to perform all data warehouse construction and maintenance tasks within a single, unified environment The

Administrator Workbench controls how data from source systems reaches the InfoCubes

1 To access the Administrator Workbench from the main BW screen, choose the

button

Shown below is the Administrator Workbench

1

A InfoCubes: Central data containers for

queries and evaluations

B InfoObjects: Generic term for

characteristics and key figures

C Operational Data Store (ODS):

Contains nonaggregated data and is used as an intermediate store for the

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Chapter 11: Business Information Warehouse: Special Topics

Using the Administrator Workbench

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Working with SAP DemoCubes

SAP delivers DemoCubes containing examples of various analyses, including both data and formatted reports The DemoCubes are easy to load and give users an overview of BW reporting You can activate the configuration of DemoCube data (see below) and upload the data from flat files, regardless of whether or not you have connection to an R/3 System You can execute workbooks contained in the DemoCube to better understand BW functionality

BW Release 1.2 is delivered with DemoCubes for Sales and Distribution and Profitability Analysis The SD DemoCube (which includes sample sales and gross profit analyses) was used to illustrate the basics of BW in chapters 8 through 10

Before you can work with a DemoCube, you must activate it To work with the SD DemoCube:

1 Activate the SAP SD DemoCube to populate the DemoCube with data

2 Upload the data

3 Activate the SAP-delivered SD DemoCube channel to store SD DemoCube workbooks

4 Assign users to the SD DemoCube channel to allow access to the workbook

Activating the SD DemoCube

1 From the Administrator

Workbench screen, choose

→ Demo cubes → Sales and

Distribution

2 To activate the SAP SD

DemoCube, choose

Activate demo cube to

activate the objects

3 Choose Yes to activate the

DemoCube

2

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Working with SAP DemoCubes

Loading Data into SD DemoCube

InfoPackage Group will

appear on the right

Note: InfoPackage Groups

contains the scheduling jobs

3 Right-click SAP DemoCube

InfoPackage Group and

choose InfoPackage Group

Scheduler

Note: The InfoPackage Group

Scheduler enables users to tell

BW when and where data

should be extracted from the

source system

4 Choose the Schedule tab

5 To customize the upload

schedule, choose Selection

options Otherwise, the

data upload is scheduled immediately

6 Choose Start to start the

1 2

3

4

5 6

7

8

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Activating the SD DemoCube Channel

1 To activate the

SAP-delivered SD DemoCube channel, choose

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Assigning Users to the SD DemoCube Channel

1 To assign a user to the

channel, choose

2 Log on to the BW system

and choose InfoCatalog

1

2

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3 Choose the User channel

assignment tab

4 Choose Display <->

Change to be in the change

mode

5 Drag a user (for example,

April) and drop it into the SAP Demo Channel on the

right

Optional: Right-click the SAP

Demo Channel and choose

Insert user Then, choose the

user that you wish to assign

6 Choose Save

Viewing Data in the SAP DemoCube

1 To view the data in the

SAP DemoCube, choose

the InfoCubes tab in the

Note: If you do not find the

SAP DemoCube item, it may

not have been configured See

your system administrator

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4 The Requests in the

InfoCube tab is shown on

the InfoCubes screen

Displayed at right is a list

of the data upload requests for the DemoCube

Note: A green traffic light

means the data has been

uploaded to the cube

5 To view the DemoCube

data, choose the SAP

DemoCube

6 Choose InfoCube Content

or click Details

We will look at a particular

set of data contained in the

DemoCube

7 To select the fields of data

to view, choose Field select

for output

4

5 6

7

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8 Select the fields you want

to display

9 Choose Execute

Note: The fields you choose

determine the format of the

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Using the InfoCatalog

Shown at right is an example

of the selected fields of

DemoCube data

11 Choose Back

Using the InfoCatalog

The InfoCatalog is a tree-like structure that displays a list of available BW workbooks The various InfoCatalog trees contain SAP-delivered workbooks available to user groups, individual users, and as favorite queries (user favorites) The structure of the sub-trees can

be freely defined by the administrator

Accessing the InfoCatalog

There are two ways to access the InfoCatalog:

< From the BW main screen

< From the BW Administrator Workbench

From the BW Main Screen

1 From the BW main screen,

select InfoCatalog

1 11

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The first subarea you see is

the Enterprise InfoCatalog

2 Under the Enterprise

InfoCatalog tab, a list of

workbooks available to all users is displayed

From the BW Administrator Workbench

1 From the main BW screen,

choose Administrator

Workbench

2 Choose InfoCatalog

2 1

2

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Using the InfoCatalog

3 Select one of the

InfoCatalog subareas (for

example, Enterprise

InfoCatalog)

4 Choose Enter

Arranging Workbooks in the Enterprise InfoCatalog

You can use directories to arrange workbooks in the Enterprise InfoCatalog For example, if there are 100 workbooks in the Enterprise InfoCatalog, it may help to group the workbooks into different directories Workbooks can be brought into directories of the Enterprise InfoCatalog either by transferring predefined workbooks from the SAP InfoCatalog, or by transferring saved workbooks from the BEx Analyzer

To show how to organize workbooks, we will first explain how to create directories Later,

we will show how to transfer workbooks to both directories and subchannels

Creating Directories in the Enterprise InfoCatalog

In the InfoCatalog, directories are like folders and are used for storing workbooks Within the directories you can create subdirectories

1 Choose the Enterprise

InfoCat tab from the InfoCatalog screen

3

4

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4 Right-click New directory

and choose Change

directory

5 In New directory name,

enter a name for the new directory (for example,

Sales Information)

6 Choose Enter

7 As shown, we have

dragged the workbook,

Annual Gross Profit Analysis, and dropped it

into the directory, Sales

6

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Getting the Most out of BW: Tips & Tricks

Getting the Most out of BW: Tips & Tricks

In this section we present the following tips & tricks for BW users

< Predefining options in queries not workbooks

< Protecting workbooks

< Checking version information for the BEx Analyzer

< Using percentage functions in the queries

< Disabling interactive drilldown

< Using Visual Basic: API-Calls

< Inserting a logo into the BEx Browser

< Working with the BW Style Tool

Predefining Options in Queries not Workbooks

Certain options (for example, currency translation, display, or filtering options) can be either predefined in the query or specified in the workbook For example, the display options, results position, or results display can be predefined in the query properties or selected in the workbook by simple point-and-click steps

For better performance, it is recommended that you predefine the display format or filter options in the query and not in the workbook

Protecting Workbooks

If you activate Excel’s sheet protection command, you will no longer be able to execute a number of Business Explorer functions However, if you use SAP Protection, you will be able to protect the worksheets without limiting the functionality of the Business Explorer For example, once sheet protection is active, the cell areas of the query can no longer be deleted and no new queries can be inserted

1 To activate sheet

protection from the BEx

toolbar choose Tools →

SAP Protection

1

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2 Enter the password twice

3 Choose OK

Your workbook is now

protected from unauthorized

modifications

To remove sheet protection, choose Tools→ SAP Protection Enter the password with which

you activated the sheet protection

Checking Version Information for the BEx Analyzer

Users can check the version of the BEx Analyzer by double-clicking the system name on the status bar

1 In the Define query screen,

double click the system

name (for example, QRI)

in the lower right-hand corner

2 A popup Version screen

displays the version and path of the BEx frontend

3 Choose Close to exit the

popup window

Using Percentage Functions in Queries

In the formula definition for structure elements in queries, you can use five different percent functions The following percentage functions are available:

< % difference in percentage (for example, x % y difference in percentage): How much a

value deviates from the absolute amount of y: = (x-y)/absolute(y)

< %A share in terms of percentage (for example, a %A y share in percentage): How large

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< %GT (% of the grand total) share in terms of percentage for the total result: The value

of the key figure is related to the aggregated value for all characteristics (the total of the

entire table for the key figure is 100%)

< %RT (% of the report total) share in terms of percentage for the report result: The

value of the key figure is related to the aggregated value for all characteristics, for which the dynamic filter is ignored For example, if a free characteristic is restricted by a filter value, the total sum of the key figure in the displayed table is under 100%

% and %A can also be used for the calculated key figures

The following procedure, starting from the query definition, shows how we created GP% (gross profit %)

1 On the Define query

screen, right-click

choose New formula

2 Enter a Description of the

formula

3 To define a formula,

expand the Structure

elements tree

4 Double-click one of the

key figures such as Gross

Profit The key figure, Gross Profit will appear in

the Formula box

5 Expand the Percentage

functions tree

6 Double-click the %A

Percentage share

7 Double-click the key

figure, Sales Revenue

8

9

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9 Choose OK to exit the

Formula screen

10 The result of a new GP%

key figure is displayed

under Structure in

Columns

11 To reposition the GP %,

drag and drop the GP %

(for example, into the

Gross Profit area)

GP % is now located under

Gross Profit

12 Choose Save query to save

the settings

14 Choose Transfer query

to workbook to execute the

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Disabling Interactive Drilldown

Interactive functions such as navigation, refreshing, etc are available as a default in the query However, to stop the report views from being changed, you can disable the interactive functions

1 From the BEx Analyzer,

right-click a cell (for

4 Choose OK to exit the

SAP BEx Query: Properties

screen

Saving and reusing variable values

If variables that are ready for input are used in a report, you can enter the desired values or confirm the default values when embedding the query in

an Excel worksheet To save and reuse variable values, select Save and reuse

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Using Visual Basic: API-Calls

A set of API-Calls are stored in the Excel add-in SAPBEX.XLA SAPBEX.XLA enables users

to work with the BEx Analyzer SAP provides a list of available VBA functions/routines in

SAPBEX.XLA which can be used to enhance the functionality of your Excel workbooks

These routines in SAPBEX.XLA are high level commands which execute special functions in

the OLAP-Processor After processing, the resulting API-Call value can be analyzed and start a specific action

Creating a Drilldown Pushbutton

For instance, users can use the add-in SAPBEX.XLA to create a drilldown command button

The followings steps describe how to create a drilldown command button in the Gross Profit Analysis Report:

1 Use the Control Toolbox to create a command button (pushbutton)

2 Choose the command button and right-click the mouse

3 Choose View Code and define the SAPBEX.XLA routines

3 Choose a cell, hold down

the left mouse button, and draw a button

4 Right-click the command button and choose Command Button Object → Edit to change the description (for example, Company Code) of the command button

5 Right-click the command button again and choose Properties to redefine the appearance

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7 Enter the SAPBEX.XLA

routines shown below

8 Set drill state at filter cell:

0: do not drill down

1: drill down along the rows

2: drill down along the columns

9 Choose ActiveSheet at cell

(row, column) For

instance, to drill down by

the Company Code located

The PauseOn command hides all the OLAP processing statements and pauses the processing

in the add-in during a sequence of calls

Automatically Refreshing Workbook Data

With Visual Basic’s automatic refresh option, all the queries in the workbook will be automatically refreshed when the workbook is opened Without automatic refresh, the saved workbooks in the InfoCatalog will only hold the original query data regardless of new loads

7

(8, 4)

8

9

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1 From the BEx Analyzer,

choose View → Toolbars

→ Control Toolbox

2 Choose View Code

from the Control Toolbox

to start Microsoft Visual Basic

3 Choose Project

Explorer (if needed) to

display the Visual Basic Project screen on the left

4 Choose the project

worksheet in which you want queries to be automatically refreshed

5 Right-click and choose

6 Enter a new routine Sub

Auto_open()

7 Choose Exit

8 Choose Excel to return

to Microsoft Excel and the Business Explorer

8

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Embedding a Logo in the BEx Browser

You can easily embed a company logo into the BEx Browser Before you can insert a logo, the logo file (for example, BMP, GIF, or JPG) must be available either on your local drive or

a network drive on your server:

< Example: On your local drive, the path to the logo file would be C:\Program

Files\SAPpc\BW\DswMedia\Styles\Logo.bmp

< Example: On your network drive, the path to the logo file could be one of the following:

We will show you how to embed the Bungee Software logo in the BEx Browser Although

BW supports GIF and JPG formats, our example only shows how to work with a logo in the BMP format

Step 1: Save Logo as a Bitmap (BMP)

If you already have a bitmap file of the logo, skip this step If not, you can use Microsoft Paint, a Windows accessory application, to create a bitmap file From your Windows

desktop, choose Start → Programs → Accessories → Paint.

1 Create a logo

2 Save the file under the

c:\Program

Files\SAPpc\BW\DswMe dia\Styles\File_Name.bmp

(for example,

Bungee_Logo.bmp)

1

2

Tiêu đề	Chapter 11: Business Information Warehouse: Special Topics
Chuyên ngành	Business Information Warehouse
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