Lecture Computer literacy - Lecture 19: Using Productivity Application - Multimedia

After studying this chapter you will be able to understand: What is print preview? What is page orientation? What is zoom in print preview? What is the purpose of “Margins” tab in page setup? General introduction to multimedia application, viewing and working with slides, building presentations.

Using Productivity

Application-Multimedia

ADE100- Computer

Literacy

Lecture 19

Knowledge test

• What is print preview?

• What is page orientation?

• What is zoom in print preview?

• What is the purpose of “Margins” tab in page setup?

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Topics covered

• General introduction to multimedia application

• Creating, saving and opening presentation

• Viewing and working with slides

• Building presentations

• adding, moving/sorting and duplicating a slide

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Multimedia

• Medium

• One way of sharing information (communication)

• Media

• Multiple ways of communication

• Multimedia

• Using & combining different media simultaneously

Features of PowerPoint

• Toolbars

• Undo & Redo

• Design templates

• Audio & video

• Header & footers

• Bullets and

numbering

• Auto shapes

• Find and replace

• Spelling & grammar check

Launching MS PowerPoint

• Three ways:

• From file

• From quick launch

• From start menu

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PowerPoint

Microsoft PowerPoint Interface

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The Ribbon

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• With the Ribbon, commands and other tools you need are exposed and more readily available

Tab Functions

Home- formatting, editing, and

layout

Insert- shapes, more slides,

tables , text, media clip

Design- themes, background colors , arrange objects

Animations- movement to slides or

objects

Tab Functions Contd.

Slide Show- resolution, preview,

Creating a presentation

• Creating a new presentation

• Launch MS PowerPoint program

• By default, Presentation1 with blank design will be displayed

• Start adding text in the slide

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Opening a presentation

• Select File/office button>>Open

• Open dialog box will appear

• Search & select a PowerPoint file from your PC

• Click open button

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Saving a presentation

• Select File/office button>>Save

• By default, a particular location and presentation1

filename will be displayed

• You may change the file location and save the file with a different name

• Click Save button

• File extensions are ppt and pptx

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Save As dialog box

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Normal view

• Normal view

• Default view of PowerPoint

• Contains three panes:

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Slide Sorter view

• Slide Sorter view

• A small image of each slide is displayed

• Slides can easily be ordered and sorted from this section

19 Slide sorter

view

Notes page view

• To edit speaker notes as

they will look when you take

print out

20 Notes page view

Slide show view

• Slides are viewed to judge that how they will appear when presented

• Use to show presentation to others

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Creating slides

• To create a slide

• You choose a Layout for your slide

• The program provides many slide layouts that hold

varying combinations of titles, text, charts and graphics

• You can choose a different layout for each slide

• After selecting the layout, the blank slide appears in the document window ready for you to add text, tables, charts

or graphics

• The program provides special text boxes and frames-

(special resizable boxes for text & graphics)

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Slide Layout

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Adding text in the slide

• Create title

• The text is entered for title of slide.

• When you insert a new slide, “click to add title” message

is displayed

• Write the text by clicking the box

• Adding text

• The text is entered for slide detail content.

• Text should be in bulleted format

• The text can be written in paragraph format

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Adding text in the slide

25 Add text here

Inserting a new slide

• Home>>New Slide OR CTRL+M

• Click the New Slide icon in Home tab or just press

shortcut key CTRL+M

• Choose and click the desired layout from arrow sign

in front of “New Slide” button OR

• Home>>Layout

• Select a layout from Layout button in Home tab

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Removing slides

• Select the slide Thumbnail of the slide you want to

delete; with the mouse

• Right click on the slide thumbnail and select “Delete

Slide” OR

• Press DEL key

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Moving slides

• Select the slide Thumbnail you want

to move in the left pane in the “Slides”

tab

• Right click on the slide thumbnail and

choose Cut or press CTRL+X

• Select the slide thumbnail after which

you want to move this slide

• Right click on thumbnail and select

Paste option from the menu OR press

CTRL+V

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Sorting slides

• In “slide sorter view”

• Simply click on the slide you wish to move

• And drag the slide to the new location

Duplicating slides

• Select the slide Thumbnail you

want to duplicate in the left pane

• Right click on the slide thumbnail

and choose Duplicate Slide from

the menu

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• Save the file changing default file name.

• Open a PowerPoint file from your computer

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Activity- 20 minutes

• Insert a new slide and then remove a slide

• Duplicate and move a slide

• View and explore different views

• Reorder a slide using normal & slide sorter views

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Thanks

• End of Lecture 19

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Allah Hafiz

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