presentation skills for trainer

Make It Clear Contrast• Use contrasting colours • Light on dark vs.. Make It Clear Contrast• Use contrasting colours • Light on dark vs dark on light • Use complementary colours This is

Presentation Skills

Paving way for your success…

•Define a presentation and effective presentations.

•Learn how to draft content effectively

•Understand the importance of using appropriate structure and aids to enhance the presentation

•Know the importance of the presenter in making the

presentation dynamic

•Deliver an Effective Presentation

Objectives

WIIFM [What is in it for me?]

• Gaining confidence and attaining a professional outcome

• Gaining credibility in the circuit

• Feeling comfortable while presenting

• Overcoming nervousness

• Identifying and developing ones presentation style

Today’s presentation will cover:

Part one: Introduction to presentation

skills

Part two: Overcoming fear from public

speaking Part three: Presentation components

Part one:

Introduction to presentation skills

What are Presentations?

Presentations are a way of communicating IDEAS and INFORMATION to a group in order to:

Why presentation skills?

Why are Presentation Skills Important for any

business

•Communication between people.

•Promoting the company.

•Promoting yourself.

•Showing off your knowledge and skills.

Part two:

Overcoming Fear from public

speaking

Overcoming Fear from public

speaking

Do you feel that?

1."I'll be boring.“

2 "People will laugh at me."

3 "People will see how nervous I am."

4 "I'll forget my next point."

”I’ll be boring”

• Are You in Real Life….???

• Don’t Focus on Negatives.

• You will Lose your creativity.

• Nervousness will surface.

• Narrow your focus On effective presentation.

”People will laugh at me”

• So… Laugh With them

• Then They Are not laughing at you

• They’re laughing with you

• They will love you for it

• Laughter will get you energized

” People will see how nervous

I am”

• They won’t know.

• Don’t call attention to your nervousness.

• Just go on with your speech.

• To Control your Nerves

• 1- Prepare well and know the material.

• 2- Rehearse your speech with someone.

• 3- Mental Encouragement.

• 4- Take A deep Breath.

”I’ll forget my next point”

• Solution:

• Logical flow of points.

• Take a breath and think.

• Refer to your notes.

Activity time!!

If you think that you can present !!

Part three:

Presentation components

Components of a Good Presentation

Structure

Content

Packaging

Human Element

3Ps : Principles For Effective Content

• Purpose – Formulate a precise objective.

• People – Consider the audience to achieve your objective

Associate your personality with your message in a positive way

• Preparation – Plan the facts, style, pace, tone and your

tactics Practice a lot

• Exact purpose for the presentation needs to be ascertained

• Without the exact purpose in mind one might drift away from the main line of the cause

Purpose

People

• Content needs to be designed in terms of the target audience.

• Language and vocabulary should also be at the level of the audience

• Design of the presentation should suit the audience

Preparation

Research well…

and stick to your objectives

Components of a Good Presentation

Structure

Content

Packaging

Human Element

Structure: A talk without a structure is a woolly mess

• Sequential Argument – A series of linked statements

ultimately leading to conclusion

• Hierarchical Decomposition – Main topic broken down to topics and each sub-topics into smaller topics, eventually to small basic units

sub-• Question Oriented – Lists advantage and disadvantages of a problem at hand

Structure: A talk without a structure is a woolly mess

• Inverted Pyramid – A newspaper story format

• Meaty Sandwich – Simple Format: Beginning - Middle – End

Most people follow this methodology :

• Opening: Opening: Tell them what are you going to tell them

• Body: Body: Tell them.

• Closing: Closing: Tell them what you have told them.

THE LAW OF THREES

Format : Opening

• Welcome your audience

• Make a Good First impression

• Give a preview

• Get their attention

• Give instructions about questions

• Transition to the Body

Format : Opening

• Humor them

• Startle them with statistics / stories

• Make the audience think

• Invite participation

• Outline the structure of your presentation

• Give instructions or set expectations

People listen to people they like.

Format : Body

The body provides the actual information, details and evidence

to support your main idea or topic Thus, it must be / have:

• Well structured.

• Divided up logically.

• Plenty of carefully spaced visuals.

Format : Body

• Usually there are several sections in the body, each

corresponding to one of the main points in your outline

• Use each heading / sub-heading to develop key points

• Ask yourself these questions: 

1 What is the main point I want to make?

2 What facts support this point ?

Format : Body

• Present data and facts

• Read quotes from experts

• Relate personal experiences

• Provide vivid descriptions

Signposting helps your audience to know:

• Where they are

• What the structure of the presentation is

• What is coming next

• End strongly and on an excited tone.

• Highlight the important learning points/ messages

• End with conviction and on a high note

Components of a Good Presentation

Structure

Content

Packaging

Human Element

Check the logistics of the venue

• Learning Aids

Designing Effective PowerPoint Presentations

Progressive

Make it Big (Text)

Make it Big (Text)

Make It Big (How to Estimate)Look at it from 2 metres away

Keep It Simple (Text)

Keep It Simple (Text)

Instructional Technology:

A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled

Too detailed !

Keep It Simple (Text)

Falling Leaves Observed

Christchurch Dunedin Wellington January 11,532,234 14,123,654 3,034,564 February 1,078,456 12,345,567 16,128,234 March 17,234,778 6,567,123 16,034,786 April 16,098,897 10,870,954 7,940,096 May 8,036,897 10,345,394 14,856,456 June 16,184,345 678,095 4,123,656 July 8,890,345 15,347,934 18,885,786 August 8,674,234 18,107,110 17,230,095 September 4,032,045 18,923,239 9,950,498 October 2,608,096 9,945,890 5,596,096 November 5,864,034 478,023 6,678,125 December 12,234,123 9,532,111 3,045,654

Too detailed !

Falling Leaves in Millions

In 10 6 Christchurch Dunedin Wellington

Falling Leaves

Too detailed !

Falling Leaves

Much Simpler

Keep It Simple (Picture)

• Art work may distract your audience

• Artistry does not substitute for content

Keep It Simple (Sound)

• Sound effects may be too distracting

Use sound effects only when necessary

Keep It Simple (Transition)

This transition is annoying, not enhancing "Appear" and "Disappear" are better

Keep It Simple (Animation)

Too distracting !

Keep It Simple (Animation)

Simple & to the point

Make It Clear (Capitalization)

ALL CAPITAL LETTERS ARE DIFFICULT TO READ Upper and lower case letters are easier

Make It Clear (Fonts)

• Serif fonts are difficult to read on screen

• Sanserif fonts are clearer

• Italics are difficult to read on screen

• Normal or bold fonts are clearer

• Underlines may signify hyperlinks

• Use colours to emphasise

Make It Clear (Numbers)

Use numbers for lists with sequence

For example:

How do you put an elephant into a fridge?

1 Open the door of the fridge

2 Put the elephant in

3 Close the door

Make It Clear (Numbers)

How do you put a giraffe into the fridge?

1 Open the door of the fridge

2 Take out the elephant

3 Put the giraffe in

4 Close the door

Make It Clear (Bullets)

Use bullets to show a list without:

• Priority

• Sequence

• Hierarchy

Make It Clear (Colours)

• Use contrasting colours

• Light on dark vs dark on light

• Use complementary colours

Make It Clear (Contrast)

• Use contrasting colours

• Light on dark vs dark on light

• Use complementary colours

low contrast

high contrast

Make It Clear (Contrast)

• Use contrasting colours

• Light on dark vs dark on light

• Use complementary colours

This is dark on light

Make It Clear (Contrast)

• Use contrasting colours

• Light on dark vs dark on light

• Use complementary colours

This is light on dark

Make It Clear (Complement)

• Use contrasting colours

• Light on dark vs dark on light

• Use complementary colours

These colours do not complement

Make It Clear (Complement)

• Use contrasting colours

• Light on dark vs dark on light

• Use complementary colours

These colours complement

Make It Clear (Size)

• Size implies importance

Be Consistent

Differences draw attention

Differences may imply importanceUse surprises to attract not distract

Be Consistent

Differences draw attention

• Differences may imply importance

• Use surprises to attract not distract

This tick draws attention

Be Consistent

Differences draw attention

 Differences may imply importance

o Use surprises to attract not distract

These differences distract!

Be Consistent

Differences draw attention

Differences may imply importance

Use surprises to attract not distract

This implies importance

Be Consistent

• Differences draw attention

• Differences may imply importance

• Use surprises to attract not distract

Confusing differences!

Be Consistent

• Differences draw attention

• Differences may imply importance

• Use surprises to attract not distract

This surprise attracts

Be Consistent

• Differences draw attention

• Differences may imply importance

• Use surprises to attract not distract

These distract!

Components of a Good Presentation

Content

Structure

Human Element

Packaging

In a Presentation you are judged

according to:

What you are saying (your words)

What your audience hear (your voice).

What your audience see (your body language).

In a Presentation you are judged according to:

preferred

Voice

• And in the end you should

know…

– When to speak faster

– When to slow down

– Know when to pause

Human Element –The body

• Appearance-Dress code

• Body language

Appearance - Dress code

Dress appropriately - Clean tidy comfortable clothes

“Dress to Impress”

Body language

Look relaxed but confident.

• Back

• Shoulders and chin

• Neck and spine

• Feet

• Hands

Body language - Actions speak louder than words

-Like any spoken

language, body language has words and sentences!!!

-Each gesture is like a

single word and one word may have

several different meanings

Body language - Let’s see how body communicates

With positive body language, you will attract people

with negative body language, you will tell others that you

don't want to be around them, don't like them, or allow them

to think negative thoughts about you

In the first few minutes, people will make judgments about you and

tell themselves:

1- I will (or will not) like this person

2- I find this person kind (or not)

3- I find this person intelligent (or not)

4- I will trust this person (or not)

Body language - Let’s see how body communicates

Body language -Eye contact

Maintain eye contact with members

of the audience to keep their

attention level high

Body language -Gestures

Use positive facial expressions to communicate feelings and emotions

• smiles

• expressive eyes

• looks of empathy and encouragement

Some gestures signal nervousness and can be

very distracting

Body language -Gestures

Body Language -Examples

Non-verbal behaviour Interpretation

Standing with hands on

Sitting with legs crossed,

foot kicking slightly boredom

Tapping fingers impatience

Body Language -Common Mistakes

•Taking your eyes off your listeners

•Putting something between you and your listener(s(

•Folding arms and crossing legs

•Chewing gum

•Pointing your marker/Pointer or finger at anyone

•Tapping your fingers

•Leaning back in chair and yawning

•Hands in pockets

10 Steps to Improve Your Body Language

1 Don’t cross your arms or legs

2 Have eye contact, but don’t stare

3 Relax your shoulders

4 Nod when they are talking

5 Sit up straight

6 Smile

7 Don’t touch your face

8 Don’t stand too close

9 Don’t put your hands in your pockets

10 Don’t look at your watch

Human Element - The Skills

• Active Listening

• Questioning

Active listening -Listen and Connect

•Take notice of what the audience says - the side comments

•Listen to verbal and non-verbal messages.

• Respond appropriately

What could be the various signs-verbal/non-verbal that a

presenter might get from the audience?

Questioning -Dealing with Questions

Anticipate likely questions

Ask questions:

• So that the audience offers to find out

• To stall while you think of an answer

• To know the mind of the Audience

• KISS (Keep it simple &

Human Element - The Personality

• Humor

• Habits

• Fashion

• PassionMake sure these help make the audience listen…

not hinder them from listening

“Laughing at our mistakes can lengthen our own life

Laughing at someone else‘s can shorten it.”

Cullen Hightower

-Remember that:

Enjoy yourself

The audience will be on your side and want to hear what you have to say!

Thank you