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Three Elements of Great Presentation Content Design Delivery Great Presentation!... Steps in Preparing Content Analyzing Your Audience Gathering Relevant Data & Information Convert

Presentation Skills

Three Elements of Great Presentation

Content

Design

Delivery

Great Presentation!

Developing Great CONTENT

Steps in Preparing Content

Analyzing Your Audience

Gathering Relevant Data

& Information

Converting Your Data into

an Outline

Analyzing Your Audience

 Needs

 Knowledge level

 Attitude – how do they feel about the topic?

 Demographic Information – this may

include the age, gender, culture, and language of the audience members

Gathering Relevant Data &

Information

Before you start your research to gather

relevant information, there are three

questions should be considered :

 What do I want my audience to gain?

 What might they already know about my topic?

 What is the objective of the presentation?

Converting Your Information into an Outline

 There are three steps to creating an

outline :

 Determine the outline style

 Group your raw data

 Arrange into outline format

Outline Style

Shows events in order as they occurred

Takes the audience on a journey through

Topical

Journalistic

Questions

Outline Format

 Introductions

 Should include an agenda and clarify the goals

and objectives of your presentation

 Can include an overview of a situation, a

statement of the current situation of the

organization, or a recap of history

 Can use the strategies that help an

introduction get attention: a quote, a question,

humor, a creative image, an anecdote, or a

sharing of emotions

Outline Format

 Conclusion

 Summarize the main points of your

presentation

 Provide closure, and leave an impression

 Can consist of recommendations, future directions, next steps to take, and so forth

Building Great DESIGN

Presentation Design

 Key Rules when Creating Bulleted

Text:

 Use one concept per slide

 Use key words and phrases

 Make your bullet points consistent in structure

 Capitalize properly – capitalize the first letter

of the first word only

Three Keys of Great Design

Layout

Consistency

Color

Great Slide Presentation Design

Layout

 Layout

 Consider your layout to be like the skeleton of your presentation…

 Just as our skeleton support our bodies,

 Your layout should support your message and provide structure

Consistency

 Consistency

 You must be consistent in the following design elements:

 Your placement of text and images

 Your fonts style and sizes

 Your background

 The style and treatment of your imagery

 Your charts

Color

 Color

 Use high contrast to increase legibility (e.g.,

black text on clear and yellow on dark blue)

 Colors should not clash – they should have a high degree of harmony

 Avoid clutter by using no more than four

colors

Consistent Fonts

 The two main classifications of fonts are serif and

sans serif fonts

 Serif fonts have small flourishes extending from the main strokes of each letter

(examples: Times New Roman, Book Antiqua , Bookman Olds Style, Garamond)

 Sans serif don’t; they are straight and clean

(examples: Arial, Verdana, Helvetica).

 Sans serif fonts are best suited for electronic

presentations

 Avoid use these fonts:

 Ca c font ch la th́ ữ ̣ ường kho nhân rá ̣

 Đặc biêt la ca c font ch nh chu ng ta tḥ ̀ ́ ữ ư ́ ường viê t taý

Tips for Planning Great Slides

 Use slides sparingly Avoid the overuse of

slides or unnecessary slides.

 Make slide pictorial Graphs, flowcharts, etc., all give the viewer an insight that would

otherwise require many words

 Make text and numbers legible Minimum font size for most room set-ups is 20 pt

 Make pictures and diagrams easy to see

Design Guidelines

Avoid this

This is better

Effective Charts and Graphs

Avoid slide like this one

Conducting great

delivery

Delivering your presentation

Voice Language Usage Movement

Body Language

Great delivery

Managing your voice

Try to sound natural, so your rhythm and tone is appropriate to the message you are delivering

Develop three important qualities

 Volume

 Intonation

 Pacing

Managing your voice

Avoid to speak in monotone Put more feeling into your voice and make it livelier by changes in your intonation Speak loudly enough to reach all the members audience without overpowering those closest to you

For most of us, this is natural – except when we are nervous or excited Practice, and you can figure out what sounds natural and appropriate for the points you are making

Language Usage

 When you speak, convey confidence and show interest in what you’re presenting

Speak with feeling

 Use short sentences and short, simple

words

 Speak slowly and clearly enough that

everyone in your audience can

understand every word

 If possible, “work the room and work

the audience ”

don’t move simply because you’re nervous

 Your movements should be natural and

support your words and the rest of your

presentation

 Don’t move constantly Pause for effect

Stand still to make an important point

Body Language

 Stand straight, but not stiff You should

radiate energy.

 Be relaxed, be casual, but don’t be lazy

 Use your hands, arms and gestures Just

let your body react to how you feel

 Make good eye contact – the rule of

thumb for eye contact is three to five

seconds per person.

Body Language

 Do not keep hands in your pockets

 Do not keep hands “handcuffed” behind your back

 Do not keep your arms crossed

 Do not put hands in “fig leaf” position

 Do not wring your hands nervously

In advance of your presentation

 Practice – a lot

 Memorize the first two minutes of your

presentation

In the hours before presentation

 Think positive thought: visualize yourself feeling at ease with the audience

 Use affirmation (e.g., “I can do this I am

prepared It will go well”)

 Make sure all the equipment is working properly.

When you enter the room

 Focus on making your movements fluid and confident, neither too slow nor

Principle to make a good slide

 K.I.S.S = Keep it short and simple.

 K.I.L.L = Keep it large and legible

How to handle tough situations

 Know-it-all – A participant who feels like more of

an expert than you

How to handle tough situations

How to handle tough situations

of others

Planning for the questions

 Anticipate the questions that might come

up

 Listen carefully to the questioner

 Repeat or rephrase the question

 Answer clearly and concisely

 Go to the next question

Dealing with Disasters

reduced

At the very worse, you can make your points, support the with the essentials, ask and answer the most likely questions on your list

You know then saying, “The show must go on”

Apologize to the audience and then add

something like “Now return with me to a distant

past, before PowerPoint, when all we had for presentations was our notes and perhaps a blackboard or flipcharts.” Then, make the most of

your primitive tools

Dealing with Disasters

 You tell a joke that falls flat

Ouch! Just shrug your shoulders and apologize: “I

am sorry I got that joke at a Henry Youngman clearance sale.” (You can choose your own

comedian)

 You get nervous and flustered and lose track of where you are

Figure out where you are from your slides and

notes If you can’t, just be honest : “My brain has

derailed Who can back me up so I can the on the track again?”