Port state control(2001 edition) model course3 09

First published in 1995 by the INTERNATIONAL MARITIME ORGANIZATION4 Albert Embankment, London, SE1 7SR Revised edition published 2001 Printed in the United Kingdom by CPC The Printers, P

Model Course 3.09

Port State Control

First published in 1995 by the INTERNATIONAL MARITIME ORGANIZATION

4 Albert Embankment, London, SE1 7SR

Revised edition published 2001

Printed in the United Kingdom by CPC The Printers, Portsmouth

This course on port State control is based on material

developed for IMO under contract by the International Maritime Academy in Trieste, Italy

IMO wishes to express its sincere appreciation

to the Academy for its expert assistance and co-operation

Copyright ©IMO 2001

All rights reserved

No part of this publication may, for sales purposes, be produced, stored in a retrieval system or transmitted in any form or by any means, electronic, electrostatic, magnetic tape, mechanical, photocopying or otherwise, without prior permission in writing from the International Maritime Organization

Page

Since its inception the International Maritime Organization has recognized the importance

of human resources to the development of the maritime industry and has given the highest priority to assisting developing countries in enhancing their maritime training capabilities through the provision or improvement of maritime training facilities at national and regional levels IMO has also responded to the needs of developing countries for postgraduate training for senior personnel in administration, ports, shipping companies and maritime training institutes by establishing the World Maritime University in Malmo, Sweden, in 1983.

Following the earlier adoption of the International Convention on Standards of Training, Certification and Watchkeeping for Seafarers, 1978, a number of IMO Member Governments had suggested that IMO should develop model training courses to assist in the implementation of the Convention and in achieving a more rapid transfer of information and skills regarding new developments in maritime technology IMO training advisers and consultants also subsequently determined from their visits to training establishments in developing countries that the provision of model courses could help instructors improve the quality of their existing courses and enhance their effectiveness in meeting the requirements of the Convention and implementing the associated Conference and IMO Assembly resolutions.

In addition, it was appreciated that a comprehensive set of short model courses in various fields of maritime training would supplement the instruction provided by maritime academies and allow administrators and technical specialists already employed in maritime administrations, ports and shipping companies to improve their knowledge and skills in certain specialized fields IMO has therefore developed the current series of model courses in response to these generally identified needs and with the generous assistance

of Norway.

These model courses may be used by any training institution and the Organization is prepared to assist developing countries in implementing any course when the requisite financing is available.

W A O'NEIL

Secretary-General

The purpose of the IMO model courses is to assist maritime training institutes and their teaching staff in organizing and introducing new training courses, or in enhancing, updating

or supplementing existing training material where the quality and effectiveness of the training courses may thereby be improved.

It is not the intention of the model course programme to present instructors with a rigid ''teaching package" which they are expected to "follow blindly" Nor is it the intention to substitute audio-visual or "programmed" material for the instructor's presence As in all training endeavours, the knowledge, skills and dedication of the instructors are the key components in the transfer of knowledge and skills to those being trained through IMO model course material.

Because educational systems and the cultural backgrounds of trainees in maritime subjects vary considerably from country to country, the model course material has been designed to identify the basic entry requirements and trainee target group for each course in universally applicable terms, and to specify clearly the technical content and levels of knowledge and

recommendations.

To use the model course, the instructor should review the course plan and detailed syllabus, taking into account the information provided under the entry standards specified in the course framework The actual level of knowledge and skills and the prior technical education of the trainees should be kept in mind during this review, and any areas within the detailed syllabus which may cause difficulties because of differences between the actual trainee entry level and that assumed by the course designer should be identified To compensate for such differences, the instructor is expected to delete from the course, or reduce the emphasis on, items dealing with knowledge or skills already attained by the trainees He should also identify any academic knowledge, skills or technical training which they may not have acquired.

By analysing the detailed syllabus and the academic knowledge required to allow training in the technical area to proceed, the instructor can design an appropriate pre-entry course or, alternatively, insert the elements of academic knowledge required to support the technical training elements concerned at appropriate points within the technical course.

Adjustment of the course objective, scope and content may also be necessary if in your maritime industry the trainees completing the course are to undertake duties which differ from the course objectives specified in the model course.

Within the course plan, the course designers have indicated their assessment of the time which should be allotted to each area of learning However, it must be appreciated that these allocations are arbitrary and assume that the trainees have fully met all entry requirements of the course The instructor should therefore review these assessments and may need to re-allocate the time required to achieve each specific learning objective or training outcome.

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PORT 8T ATE CONTROL

• Lesson plans

Having adjusted the course content to suit the trainee intake and any revision of the course objectives, the instructor should draw up lesson plans based on the detailed syllabus The detailed syllabus contains specific references to the textbooks or teaching material proposed to be used in the course Where no adjustment has been found necessary in the learning objectives of the detailed syllabus, the lesson plans may simply consist of the detailed syllabus with keywords or other reminders added to assist the instructor in making his presentation of the material.

• Presentation

The presentation of concepts and methodologies must be repeated in various ways until the instructor is satisfied, by testing and evaluating the trainee's performance and achievements, that the trainee has attained each specific learning objective or training outcome The syllabus is laid out in learning-objective format and each objective specifies

what the trainee must be able to do as the learning or training outcome Taken as a whole, these objectives aim to meet the knowledge, understanding and proficiency specified in the appropriate tables of the STCW Code.

textbooks, technical papers; and

other reference material.

Thorough preparation is the key to successful implementation of the course IMO has produced "Guidance on the implementation of model courses", which deals with this aspect

in greater detail and is included as an attachment to this course.

2

Part A: Course Framework

This course provides training for officers to be authorized by their Government to execute port State control in accordance with:

- MARPOl 73/78, articles 5 and 6 and regulations 114, 11/10, 111/8 and V/8;

Although, in principle, port State control is the verification that the ship is carrying a valid certificate and that the ship's officers are properly certified, the control procedures developed by IMO also give guidance on the control of ships, their safety management systems and miscellaneous operations.

The course amplifies these guidelines so that authorized officers may carry out effective control, thereby contributing towards the prevention of marine accidents, the maintenance

of operational standards on board and the prevention of marine pollution.

are covered by a separate IlO publication: 'Inspection of labour conditions on board ships

- Guidelines for procedure'.

n identify the responsibilities of the flag State to exercise control over their ships and explain the role of a port State in supplementing such control;

n identify and correctly use the legal instruments available for port State control;

n correctly identify and properly report deficiencies to the flag State; and

The course lays great emphasis upon IMO Control Procedures which, for many important decisions, rely on the discretion of the officer authorized to exercise port State control It is therefore essential that trainees in this course have experience with ships, Le they must either be ship's surveyors or have been in charge of the day-to-day operation of a ship, as masters, chief officers, or chief or second engineer officers Trainees should have a working knowledge of the SOlAS, STCW, load Lines and Tonnage Conventions and the equipment requirements of the Collision Regulations.

In order to exercise control on board oil and chemical tankers and gas carriers, it is essential for trainees to have had adequate experience in such ships, or to have successfully completed the familiarization courses and advanced training programmes on the operation of tankers

3

PORT 8T ATE CONTROL

-Annex I and -Annex II

Those having satisfactorily completed the course should be issued with a certificate to thateffect

undertaken in smaller groups of no more than five trainees

All training and instruction should be performed by qualified personnel; the senior instructorshould be an experienced ship's surveyor and should have experience in carrying out port

conventions Assistant instructors should be ship's surveyors or senior ship's officers; ifthey do not have experience in port State control inspections they should have successfullycompleted relevant short courses and advanced training programmes

Ordinary classroom facilities and an overhead projector are sufficient Visits to ships should

be arranged, if possible, as part of the practical training The appropriate equipment must

be available if audio-visual materials, such as slides and taped recordings, are to be used

1997 (IMO-11 OE)

Sea (1998 edition) (IMO-167E)

at Sea (1999 edition) (IMO-158E)

modified by the 1978 Protocol Relating thereto, consolidated edition 1997

(1981 edition) (IMO-705E)

1966 (1989 edition) (IMO-709E)

4

PART A: COURSE FRAMEWORK

Watch keeping for Seafarers, 1978 (1996 edition) (IMO-938E)

R4.1 - Seafarers Training, Certification and Watch keeping Code

edition) (IMO-713E)

at Sea, 1972 (1990 edition) (IMO-904E)

Dangerous Chemicals in Bulk (1993 edition) (IMO-100E)

Liquefied Gases in Bulk (1993 edition) (IMO-104E)

carriers and oil tankers (resolution A 744( 18))

5

Part B: Course Outline and Timetable

Classroom Ship

PART B: COURSE OUTLINE AND TIMETABLE

Part C: Detailed Teaching Syllabus

indicate IMO references and publications, additional technical material and teaching aids,which the instructor may wish to use when preparing course material The material listed in

particular:

Teaching aids (indicated by A);

IMO references (indicated by R);

Course Compendium (indicated by T)

will provide valuable information to instructors

The abbreviations used are:

The following are examples of the use of references:

'R1.1 - reg 1/19(f)' refers to paragraph (f) of chapter I regulation 19 of the 1974 SOlASConvention;

'A 1 - para 5' refers to training area 5 ("Action by the Port State") in the guidance notes ofthe instructor manual

NOTE

Throughout the course, safe working practices are to be clearly defined and emphasizedwith reference to current international requirements and regulations It is expected that thenational institution implementing the course will insert references to national and/or regionalrequirements and regulations as necessary

10

PART C: DETAILED TEACHING SYLLABUS

Sea, 1974 (SOLAS 74);

Pollution from Ships, 1973, as modified by the Protocol

66);

(STCW 78); and

of Ships, 1969 (Tonnage 69)

the standards of ships entering their port

foreign flag ships entering their ports (port State control)

making allowance for port State control

various codes made mandatory under the Conventions

grounds exist for a more detailed inspection

- the ship is not loaded beyond the limits allowed by the certificate

- the position of the load line of the ship corresponds with the certificate

- the ship has not been so materially altered that the

danger to human life

conditions

11

PORT STATE CONTROL

delayed"

- clear grounds

- deficiency

- detention

- inspection

- more detailed inspection

- port State control officer

- stoppage of an operation

- valid certificate

R3.1 - art 22 R4 - art X

more detailed inspection

inspector may be accepted in lieu of a more detailed inspection

protection

Party

ships below a stipulated size, for example:

provided otherwise

- MAR POL 73/78 (from certain requirements)

15,16,17,20

• oil tankers of less than 150 gt

- ICll66 new ships of less than 24 metres in length R3.1 - art 5

certificate

ships under port State control

12

PART C: DETAILED TEACHING SYLLABUS

States, within a region, in carrying out port State control

- effective coverage of ships and avoiding harassment

- follow-up of ships permitted to sail subject to specified conditions

- follow-up of pollution reports

- control of unloading, stripping and prewash operations

of chemical tankers

the region

State control

control, such as:

Control

in the Asia Pacific Region

evident, referring to:

- fewer accidents at sea and in ports

- fewer deficiencies

Requirements (14 hours)

its entry into force

may be a number of maritime nations which are not party

to that convention

should only be carried out by Parties to that convention

13

PORT STATE CONTROL

which are in force

entered into force

Chapter I

on or after dates specified in various regulations

condition after surveys

appropriate

- Passenger Ship Safety Certificate with Record of Equipment

- Cargo Ship Safety Equipment Certificate with Record of Equipment

- Cargo Ship Safety Radio Certificate with Record of Equipment

- Exemption Certificate

Carriers (IGC) Code

Grain Code

14

PART C: DETAILED TEACHING SYLLABUS

validity

Chapter 11-1

- Part A - General

definitions

- sub-division

- damage stability

- peak and machinery space bulkheads

- double bottoms

- openings in shell plating

sidescuttles

- wrr integrity of passenger ships above the margin line

- special features of ro-ro ships

- bilge pumping arrangements

- stability information

- damage control

- main and auxiliary machinery

- means of going astern

- steering gear

- machinery controls

- steam boilers and boiler feed systems

- fire detection

- protection against flooding

bridge

accommodation

- alarm systems indicating faults requiring attention

appropriate

15

PORT STATE CONTROL

- special requirements for machinery, boiler and electrical installations, with respect to main source of electrical power, change-over devices for stand-by machinery and automatic control and alarm systems 21 describes in principle the requirements for: RU -

- openings in the shell plating of passenger ships below reg 11-1/17 the margin line

- closure of cargo loading doors above the margin line reg 11-1/20-1

- entries in the log-book related to the security of cargo reg 11-1/25 doors and other openings

.22 describes the requirements for damage control plans for R1.1 - reg

11-passenger ships and damage control in dry cargo ships 1/23, reg

.23 describes how the integrity of shell doors, loading doors, R1.1 - reg

11-etc is required to be monitored on passenger ships with 1/23-2 ro-ro cargo spaces

Chapter "-2

.24 states that chapter 11-2is divided into: R1.1-ch.II-2

- Part A - General

- Part B - Fire Safety measures for Passenger Ships

- Part C - Fire safety measures for Cargo Ships

- Part D - Fire Safety measures for Tankers 25 states that Part A contains the application requirements, R1.1 - ch 11-2,

the basic principles for fire prevention, detection and part A extinction and definitions

.26 with respect to Parts B, C and D, states that requirements R1.1 - ch 11-2,

have been laid down regarding the performance, number parts B, C, D and location of:

- fire pumps, fire mains, hydrants and hoses reg 11-2/4

- fixed gas fire-extinguishing systems reg 11-215

- fire-extinguishing arrangements and extinguishing reg 11-217,8,9,10

- automatic sprinkler, fire-detection and fire alarm reg 11-2112 systems

48,59

- fixed fire-detection and alarm systems, automatic reg 11-2112,13, sprinkler, fire-detection and alarm systems 14,36,52

- openings in "Aft and "B" class divisions reg 11-2130,31

53,60

- cargo tank protection and cargo pump-rooms reg 11-2160,63

• Section I - Passenger ships and Cargo ships

• Section II - Additional requirements for passenger ships

• Section III - Additional requirements for cargo ships

• Section IV - Life-saving appliances and arrangements requirements

16

PART C: DETAILED TEACHING SYLLABUS

III and addresses:

address systems

- Part A - General

- Part C - Ship Requirements

requirements

been laid down regarding:

-been laid down regarding:

17

PORT STATE CONTROL

Chapter VI

- Part A - General Provisions

- Part B - Special Provisions for Bulk Cargoes other than Grain

- Part C - Carriage of Grain

- application

- cargo information

- the use of pesticides in ships

- stowage and securing

- stowage of bulk cargo

Chapter VII

Form or in Solid Form in Bulk

Liquefied Gases in Bulk

being complied with

tankers

tankers

provisions of the IGC Code and carry a Certificate of Fitness for the Carriage of Liquefied Gases in Bulk

18

PART C: DETAILED TEACHING SYLLABUS

Chapter IX

-been laid down regarding:

(DoC) is subject to the company operating a safety

- the company having been issued by the flag State with

a DoC covering the type of ship

changes company

officers

the ship's SMS

Chapter X

been laid down regarding high speed craft (HSC)

HSC Code and carry a HSC Certificate

1996

Chapter XI

-been laid down regarding:

Chapter XII

carriers

- bulk carriers

- solid bulk cargoes

- bulk carrier and double bottom strength standards

19

PORT 5T ATE CONTROL

protocols and six annexes

category of marine pollution as follows:

packaged form

- Annex IV - pollution by sewage

- Annex VI - air pollution

force

requirements

book

R2.4 - reg 8 R2.5 - reg 8

Annex I

regarding:

tank

residues to reception facilities

spaces

form A

20

PART C: DETAILED TEACHING SYLLABUS

area of oil tankers

comply with stability requirements

with Form B

-keeping and retention of records by means of:

Annex II

divided into category A, B, C and D

- chapter 18 of the IBC Code and Appendix III of Annex II

be included in chapter 17 of the IBC Code

included in chapter 17 of the IBC Code

Standards)

PORT 5T ATE CONTROL

- category A substances

- category B substances

- category C substances

- category 0 substances

B)

of the cargo record book

Annex III

sea in packaged form

prevention of pollution by garbage from all ships

of garbage disposal requirements

type B ships

the ship's length in metres and corrected for a number of factors

22

PART C: DETAILED TEACHING SYLLABUS

timber freeboards

with the load line mark

hatchways, doorways and ventilators

lines

closure of hatches

ships of not more than 100 m in length

of the crews

a navigation watch and ratings keeping a navigational

engineer officers in charge of a watch and ratings

certificate

for certain personnel on oil tankers, chemical tankers,

boats, advanced fire fighting, medical fist aid and medical care

23

PORT STATE CONTROL

regarding watch keeping, including:

- fitness for duty

observed

minimum resting time and the posting of watch keeping schedules

para 1

annexes

Governments

Tonnage Certificate

rules

- under way

- aground or not under command

- restricted in their ability to manoeuvre

separately to indicate distress and need of assistance

- the 1988 SOLAS Protocol

- the 1990 MAR POL amendments

2000 24

PART C: DETAILED TEACHING SYLLABUS

more rapid entry into force of pending amendments

the HSSC

circulars

ships carrying grain in bulk

certificates

MARPOL 73nB - Annex I

certificate and supplement

25

PORT STATE CONTROL

12(2)(3)

11-2/54.3

STCW 7S

certificate

Exemption Certificate

subject to listed conditions

shown

certificate

26

PART C: DETAILED TEACHING SYLLABUS

IBC / IGC Codes

IBC Code covers the carriage of hazardous chemicals

IGC Code covers the carriage of liquefied gases listed on the certificate

certificate

permitted to carry

attached to the Certificate of Fitness issued under the IBC Code and the one attached to the NLS certificate issued under Annex II of MAR POL 73/78

app III

books (ORB) Part I and Part II

ORB (Parts I and II)

- the ORB must be retained on board for three years

- the master is obliged to show the book if requested to

into the sea

- disposal of residues to reception facilities

facilities should be backed up by receipts from operators

PORT 8T ATE CONTROL

- stripping and prewash operations

- residues of NLS still on board

efficient stripping system of chemical tankers

disposal into the sea, to reception facilities and incineration

13A(4) R13

COW operations and equipment manual R2.1 - reg.

13B(5) R12

D

MARPOL 73/78 28

PART C: DETAILED TEACHING SYLLABUS

contains:

- a definition of the various tasks involved

tasks

- reports of structural surveys

- survey planning document

- main structural plans of holds and tanks

- previous repair history

- cargo and ballast history

person on board)

their muster stations, essential action to be taken by them and method for donning life jackets (posted in

muster stations)

- posters and signs to illustrate the purpose of controls

controls

appliances

recreation room and each crew cabin)

- SOPEP

information

- cargo securing manual

- reports of previous port State inspections

29

PORT 8T ATE CONTROL

hours)

3.23

inspection should be made

carrying out a thorough examination:

- muster lists

- communications

machinery and available electric power

MARPOL 73nS - Annex I

Certificate and oil record book (1 hour)

certificate

MARPOL 73nS - Annex /I

Certificate of Fitness, NLS Certificate and cargo record T1.1 - App 3, part

or NLS Certificate and attached list of products

PART C: DETAILED TEACHING SYLLABUS

STCW 78

.18 lists as documents to be inspected:

- safe manning documents

- certificates of competency of masters, deck and

engineer officers and radio officers

A-VIII/1 19 describes the certificates of competency required by

master and officer in charge of a navigational watch on

different sizes and types of ships, such as:

- ships of less than 500 gross tonnage (gt) R4 - reg 11/3and

11/4

and 11/4 20 describes the certificates of competency required by

chief engineer officer and engineer officer in charge of a

navigational watch on different sizes and types of ships,

such as:

- ships powered by main propulsion machinery between R4 - reg 111/3

750 kW and 3,000 kW propulsion power

- ships of 3,000 kW propulsion power or more R4 - reg 111/2

.21 describes the certificates of competency required by R4 - reg IV/2

radio officers

.22 states the additional certification, as appropriate, for

R4-personnel serving on:

.23 states the extra training requirements with respect to:

.24 lists points of attention when carrying out STCW related R4 - reg 1/4.1.1 T1.1 - para 3.6.7

.25 lists examples of deficiencies justifying assessment of R4 - reg 1/4.1.3

.26 states the need for written company instructions to be on R4.1 - sect

A-board with respect to familiarization of new personnel 1/14.2

with shipboard equipment, operating procedures and

other arrangements to perform their duties

.27 lists points of attention when inspecting the watch

.31 states that as a matter of routine a check should be R3.1 - art.

made that the ship is not overloaded 21 (1)(a)

.32 lists examples of situations in which a more detailed T1.1 - para 3.3.13

inspection should be made

31

PORT 5T ATE CONTROL

daymarks are subject to approval by the flag State

the Regulations

of the ship's SMS documents

the ship's officers and crew on their knowledge of the ship's SMS

Code

4

must effect COW operations

pollution aspects

and 2

be able to prove his qualifications

32

PART C: DETAILED TEACHING SYLLABUS

- determine whether COW has taken place in a previous

port, in cases of multiple port discharge

- determine whether COW has taken place during the

sea passage

- additional ballast was put into cargo tanks that had not

been crude oil washed

Inspection of unloading, stripping and prewash T1.1 - App 3, part

MARPOL Annex II are aimed at ensuring that, once

unloaded, a chemical tanker proceeds to sea only if

provisions

- at least 12 miles from the nearest land in at least 25 m

water depth

above can only be achieved by using the efficient

stripping system, by effecting a prewash or by drying

tanks by ventilation

and 9 to 11

manual

be drained back to the ship

33

PORT 8T ATE CONTROL

Inspection of miscellaneous shipboard operations

periodical testing training and drills and necessary

to 3.5.69

Alleged discharge violations

a violation of the discharge provisions

carrying out other port State control activities

for:

involved

gathering evidence to establish whether a ship is guilty of the reported violation

order that action may be taken

34

PART C: DETAILED TEACHING SYLLABUS

MARPOL discharge provisions

maintain sample integrity

cannot be provided by the PSCO

PSCO

authorization

qualified as flag State surveyor

English

qualified as master or chief engineer officer and have

is acceptable

training based on the IMO model course

update their knowledge with respect to instruments related to port State control

- by the port State

- at the request of another party

interest in the safety of the ship

- as a result of an accident

- following a pollution incident

35

PORT STATE CONTROL

serious and that port State action may vary accordingly

as:

- notifying the master of the deficiencies

flag State should be informed if action is taken against a ship

is permitted to sail with deficiencies

standard

that a ship is sub-standard

regarded as sub-standard

suspend an inspection

6and7

nominated repair port

36