Com BUSINESS 2 VB1 NTTHA WEEK 3 7

Lac Hong University UNIT 2: JOB APPLICATION FORM Lesson aims: Upon the completion of this unit, students can - understand the concept of a job application form - master the tips on ho

Lecturer: Ngo Thi Thu Ha

Faculty of foreign language

Lac Hong University

UNIT 2: JOB APPLICATION FORM

Lesson aims:

Upon the completion of this unit, students can

- understand the concept of a job application form

- master the tips on how to complete a job application form

- grasp the vocabulary used in a job application form

- complete their own job application form

Lesson focus:

- The general structure and the way to complete a job application form

Lesson’s time allocation: 4 periods

1 Introduction of a job application form

1.1 Warm-up

Activity 1: Answer the following questions

1 Look at the following application form and guess what it is called in Vietnamese?

Available Start Date:

Desired Pay Range: Are you currently employed?

1 Introduction of a job application form

2 Parts of a job application form and practice

on parts of a job application form

Reason for Leaving:

May We Contact Your Present Employer?

Yes _ No _

(5) _

Name/Title/ Address/ Phone of your referees

Signature

Date

2 According to you, what is a job application form?

3 Are there any differences between the application letter (cover letter) and application form?

1.2 What is a job application form?

A job application form is a form used in the recruitment process to enable a job candidate to supply information about his or her qualifications, skills, and experience

2 Parts of a job application form

Education

2.2 General structure

Activity 3: Match the words in column 1 with the explanation in column 2

1 verification a printed form for applicants to fill in their information

to apply for a job

2 grounds b proof certifying that something is believable

7 personal details g married or single

12 marital status l all about you

4 How to complete a job application form?

4.1 Tips:

Appearance:

 Use black or blue ink to fill in forms not red one

 Write clearly and neatly Do not use correction pen

Content:

 Follow strictly all the instruction given in the form to fill in blanks

 Complete all the compulsory information requested

 Using the English way to fill in any date information

 Education and Experience should be related to the job you are applying for and must be listed in chronological time order (Most recent/ current one will

be listed first)

 Use Verbs to list out the applicants’ responsibilities

4.2 Practice:

Activity 4: Read the following cover letter and do the tasks below

Nguyen Ngoc Hai

16/8C Huynh Van Nghe Street

Buu Long Ward, Bien Hoa City

123 Pham Van Thuan

Tan Binh Ward

Ho Chi Minh city

After graduating, I had nearly one year experience as a translator cum interpreter for Hanco Joint Stock Company, dealing with customers and suppliers in construction machinery business

Since 2006, I have been working as a sale staff in import-export department for Dai Viet Handicraft Co., ltd I am responsible for marketing communication, contacting daily with customers online, arranging import-export supporting activities; examining L/C or bank documents etc., So I have many experiences in translating and interpreting

Moreover, I am going to finish the 4 year Accounting course of National Economic University next October so I have background useful for translating in this field

You will see my qualifications more clearly in my attached C.V

Besides, I can use fluently MS Word, MS Excel, Outlook Express, Internet Explorer etc.,

I should be available to attend your interview at any time, which is convenient for you

I look forwards to hearing from you as soon as possible

Yours sincerely,

Nguyen Ngoc Hai

1 List the name of companies that the applicant has been done in the chronological time order

2 Use verbs to list responsibilities of the applicant in each company

3 Underline the information related to the applicant’s educational background

4 List the applicant’s background in the chronological order

5 Find the information in the reading to complete the PERSONAL INFORMATION and POSITION BEING APPLIED FOR parts of the application form

Upon the completion of this unit, students can

- understand the concept, main parts and the most common styles of CVs

- master the tips on how to write each main part in different styles of CVs

-

- grasp the vocabulary used in writing CV

- write their own CV

Lesson focus:

- Ways to write each main part in different styles of CV

Lesson’s time allocation: 4 periods

No Main contents

1 Introduction of a CV

2 Main parts of a CV

3 Common styles of CVs

4 Writing each part of a CV

5 Practice on writing CV and correction

6 Introduction of a CV

6.1 Warm-up

Activity 1: Answer the following questions

4 Look at the following sample and guess what is it called in Vietnamese?

Name: Joan Burns

Date of birth: 2 October, 1970

Address: 8 North Street, London

Position applied for: Office Manager

Job Experience

May 1990-present : Personal Assistant (PA) to the Managing Director of William Pwell Ltd

Duties : Supervising the General Manager’s office, including one

secretary and one clerk

Assisting the General Manager with such matters as writing letters and reports, doing research and planning conferences and meeting

1989-April 1990 : Secretary to the Manager of William Powell Ltd

Duties : Took over general secretarial activities such matters as receiving

visitors, managing the appointments diary, taking and transcribing dictation, writing routine letters and reports

Education

Euston Ploytechnic (present University)

University Diploma in Commerce and Economics (Grade 1), 1990

Activities: Secretary of the debating society; member of the swimming team

5 According to you, what is a CV?

6 What is CV used for?

7 Are there any difference between an application form and a CV?

6.2 What is a CV? [1]

A Curriculum Vitae (CV) outlines your personal details and your relevant skills, experience and qualifications It is used to help you "sell yourself" to a prospective employer by highlighting your strengths and achievements The aim of a CV is to get you an interview

7 Main parts of a CV

7.1 Warm-up

Activity 2: Brainstorm main parts of a CV

7.2 Main parts

7.3 Practice:

Activity 3: Read the contents below each part and then fill in each blank numbered

1-6 to indicate the name of each part

1

2

1994–1999 District Sales Manager Ferguson and Biggs

 Managed a team of 8 staff developing technical solutions for our clients

 Managed and worked on a number of RFPs

 Liaised with the implementation team once RFP won

 Followed up with client Post Sales to ensure satisfaction and on-going

To obtain the position of General Manager where over 10 years of experience

will add value to operations

5

Joe Bloggs

6 Pine Street, Arlington, VA 12333

Home phone: 555.555.5555 Mobile phone: 566.486.2222

Email: Joebloggs@vacapp.com

6

Running, gardening, fishing, computers

8 CV styles

Email: Joebloggs@vacapp.com

Objective To obtain the position of General Sales Manager where over 10

years of experience will add value to operations

Ferguson and Biggs is a company specializing in the supply of

IT financial packages for mid – large businesses It holds the franchise for a range of products and this office covers the lower North Island

 Managed a team of 5 staff

 Looked after the top 5 clients personally

 Managed training for all staff

 Developed sales methodologies in conjunction with the team

 Liaised with the implementation team

 Increased regional sales from $3 million to $10 million

 Managed 5 sales representatives in 3 different locations

 Implemented training course for new recruits — increasing profitability

Responsibilities

Achievements

Senior Sales Representative

Duffy Vineyards had just increased its production to the point where it needed to more actively market their products

nationally and overseas

 Developed a sales strategy

 Worked in conjunction with a marketing company to establish branding for local and overseas markets

 Expanded sales team from 1 to 3 representatives

 Tripled revenues for the company

 Expanded sales to include mail order accounts

Responsibilities

Achievements

1987–1990 LitWare Ltd Sales Staff

Litware supplies specialized lighting equipment to commercial premises

 Expanded territorial sales by 200%

 Received company’s highest sales award two years in a row

Education 1983–1986 University of Waikato

B.B S., Majoring in Business Administration and Information

Science

Technical

Skills

Communication, negotiation, markerting

Interests Running, gardening, carpentry, computers

Questions:

1 Which job is the writer applying for?

2 According to you, which part is focused the most in this letter? Give your

explanation

3 Draw out the order of presenting main parts of this letter

4 Look at the Employment part of this CV and tell how work history in companies

is presented in term of time order?

5 Which contents are placed under each job title?

Activity 5: Complete the following passage to indicate the features of a chronological

order

A chronological CV focuses on (1) with the (2) _chronological

order This means the (3) _experience will be mentioned first In this kind

of CV, (4) part is placed immediately (4)

objective or personal information part Job Titles and company names are

emphasized with (5) _and (6) detailed under each job title

8.1.2 Strengths and weaknesses of a chronological CV

Activity 6: Use the given / phrases in the box to indicate the advantages of a

chronological CV

stable impressive accomplishments well-known easy career progress consistent job titles same

A chronological CV is useful for:

 the applicants who want to apply for a position in the (1) field with the previous job to demonstrate (2) _

Activity 7: Work in group to discuss the following questions

1 Should chronological CV be used for people who have gaps in their work history

or have very limited work experience?

2 If the job you are applying requires you a lot of skills, should you use the chronological CV? Give your explanation

3 In case you want to show out the experience in the fields which are not relevant to the job you are applying for, is chronological CV good to be used? Why or why not?

• Active U.S government security clearance

• Bilingual-fluent language in both English and Spanish

• Superior performance award for past four years in security management

• Good ability to make difficult decisions in stressful situations

SKILLS AND ACHIEVEMENTS

• Monitored restricted personnel in a correctional facility ensuring they remained

in detention

• Helped develop and implement an effective security system – efforts led to

$24K savings annually by reducing pilferage and damage

Investigation

• Investigated security and safety violations and wrote detailed incident reports – led to Mayfield Mall being recognized as the “Safest Shopping Facility in the Mountain States.”

• Expertly managed investigative reports – recognized as NCO of the Quarter for efficiency and accuracy of written instructions and documents

Communication

• Proven ability to communicate effectively in diverse environments – efficiently managed a diverse workforce and inmate population resulting in a 10%

decrease in inmate violence

• Helped diffuse conflicts in a public environment with regard to everyone’s safety – consistently recognized through customer feedback for excellent

• Security Specialist U.S Marine Corps

• Warehouseman Supervisor Micro Chemical, Inc Denver, CO

• Security Guard Mayfield Malls Denver, CO

EDUCATION

• U.S Marine Corps Specialized Training: Explosives, Firearms, Leadership,

Diversity, and Communication

• Metro State College 42 Semester units in Administration of Justice, Denver,

CO

1 Which job is being applied by the writer?

2 Is employment history part focused the most in this CV?

3 If not, which part is focused the most in this Cv Give your explanation

4 Look at Employment history part, is the way of presenting work experience in this

CV similar or different to the one of the chronological CV? Give your explanation

5 Look at Skills and Achievements part, are achievements presented under each job

title or grouped in each skill?

6 In Skills and Achievements part, which skill is presented first?

7 Study “Summary of qualification” part, which qualification is presented first?

Activity 9: Combine all your answers for the questions in Activity 8 and write a summary of Functional CV’s features

8.2.2 Strengths and weaknesses of functional CV

Activity 10: Work in group to discuss whether the following statements are True or False Give explanation for your decision

1 A functional CV is good to be used when you want to change to new area of work and show your relevant transferable skills and experience T/ F

2 If you have got gaps in your employment history, you shouldn’t use Functional

CV T/ F

3 If you want to describe your work experience of unconnected jobss, Functional

CV is a good choice T/ F

4 It is good for applicants to use functional CV to show their career progress T/ F

5 Using functional CV is difficult for those with a little working experience/ employment to highlight achievements in a separate section T/F

Activity 11: Take the results got from doing Activity 10, fill in the following table to indicate the good points and weak points of a functional CV

• Active U.S government security clearance

• Bilingual-fluent in both English and Spanish

• Superior performance award for past four years in security management

• Able to make difficult decisions in stressful situations