Ten tips to make you more productive in excel

Keeping the active cell in place allows you to perform additional actions like copying the cell contents, such as a formula, to the rest of the cells in the column quickly... Don’t capit

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Make sure you know these 10 Excel tips to make your use of

Excel more streamlined and efficient.

Ten Tips to Make

You More Productive

in Excel

Press Ctrl-Enter

to keep the active

cell in place

Pressing Enter by itself moves the active cell below the one you are

working in Keeping the active cell in place allows you to perform

additional actions like copying the cell contents, such as a formula, to

the rest of the cells in the column quickly

Enter + Ctrl

Don’t capitalize

function

names when

you type them

If you are using a single function by itself, there’s no need to hold

down the Shift key or press Caps Lock when you type the function

Shift Caps

Lock

Don’t use a right

parenthesis when typing

a single function

There’s also no need for the closing or right parenthesis when you’re

using a function by itself Excel will add that for you automatically

Don’t use the

Collapse button

in dialog boxes

There’s no need to use the Collapse button in dialog boxes For

example, when you’re selecting cells to define a range of data, you

can just click once in the field in the dialog box to make it active and

then select your data

Instead, just click in the field and then select the range.

Note: This is what it looks like

if you click the Collapse

button But you don’t have to.

Right-click a column or row to

bring up the shortcut menu.

Instead of clicking to select a row or column and then choosing an

option such as formatting the cells, right-click or Ctrl-click the row or

column to quickly access the shortcut menu

If you need to format

cells, select them

and then right-click

to activate the

mini toolbar

No need to select the cells and then go back to the Home tab and

find the formatting options when you can get to them quickly right

next to the cells you want to format

Press Shift+F10 to

activate the

shortcut menu and

not the mini toolbar.

Sure, you can right-click to activate the shortcut menu–but you can keep

your hands on the keyboard and activate it by pressing Shift+F10 instead

Shift

F10 +

Press Ctrl+Shift+F1

to jump to a

full-screen display

When you want to put all of your focus and attention on the contents of your Excel doc or when you need to display or present your spreadsheet, press

Ctrl+Shift+F1 to go to full screen view Press again to return to normal view

Shift

F1 +

+

Format an Entire Column

to get more useful stats in

the Status bar

If you have columns with text headers and data in them, you don’t have to just select the data or numbers to apply a formatting change Just click on the

column (or row) letter and change to your desired formatting options Number formatting won’t affect the appearance of text and when you select the entire column or row with the same formatting, you get better stats in the Status bar

Create a

chart without

selecting a

group of cells

If the cells that you want to use to create a chart are surrounded by blank

cells, click on any one of them and press F11 to create a chart on a separate

sheet or press Alt+F1 to create a chart on the current tab

FOR MORE TIPS ON GETTING THE MOST OUT OF EXCEL, VISIT

LYNDA.COM/EXCELTIPS

can use every day in Excel.